February 13, 2025 at 6:00 PM - Bixby Board of Education Regular Meeting
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Call Meeting to Order/Roll Call
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Procedural Item
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Reports to The Board
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Information Item
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Special Recognition
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Information Item
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Community S-Partner Award
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Action Item
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Spartan Coin of Excellence
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Action Item
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Superintendent's Report - Rob Miller
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Action Item
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Teaching and Learning Report - Cheryl Wilkinson
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Action Item
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Financial Operations Report - Mike Anthony
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Information Item
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Comments from the Public
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Information Item
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Speakers must identify themselves.
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Information Item
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Each Speaker is given a maximum of three (3) minutes. To ensure fairness for all speakers, this timeline will be strictly enforced. The Board clerk will notify the speaker when they have 30 seconds left. Speakers are expected to end their remarks immediately when the time limit is reached.
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Information Item
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In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.
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Information Item
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Total time allocated to this item is thirty (30) minutes.
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Information Item
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Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.
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Information Item
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Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.
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Information Item
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The president reserves the right to interrupt this section and move to the next item.
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Information Item
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In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.
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Information Item
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General Consent Agenda - Discussion and possible board action to approve consent agenda items #1-12. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)
Agenda Item Type:
Action Item
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Minutes of January 9, 2025 Regularly Scheduled Board Meeting
Agenda Item Type:
Consent Agenda
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Activity Fund Summary of Accounts and Transfer Requests
Agenda Item Type:
Consent Agenda
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Encumbrances and Change Orders for FY 2025 General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, and Bond Funds 31-39 per attached encumbrance registers
Agenda Item Type:
Consent Agenda
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Approval of Out of State Trip requests per attachments for the following activities:
Agenda Item Type:
Consent Item
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FMLA - Certified - Middle School - 11/7/24 - 11/15/24
Agenda Item Type:
Consent Item
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Medical Leave - Support - North Elementary - 3/5/25 - 4/16/25
Agenda Item Type:
Consent Item
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Medical Leave - Certified - High School - 1/7/25 - 1/17/25
Agenda Item Type:
Consent Item
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Medical Leave - Certified - Central Intermediate - 5/5/25 - 5/23/25
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Consent Item
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FMLA - Certified - Alt Ed - 1/23/25 - 5/30/25
Agenda Item Type:
Consent Item
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Medical Leave - Support - Middle School - 12/21/24 - 2/12/25
Agenda Item Type:
Consent Item
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Employment, Resignation, Retirement - Certified Personnel - per attached
Agenda Item Type:
Consent Agenda
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Employment, Resignation, Retirement - Support Personnel - per attached
Agenda Item Type:
Consent Agenda
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Finance
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Action Item
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Discussion and possible board action to approve a contract with Jenkins & Kemper CPA for the 2024-2025 audit and the 2025-2026 fiscal year.
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Action Item
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Discussion and possible board action to approve a proposal from Aimright Testing & Engineering for testing and inspection services for the 2025 calendar year.
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Action Item
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Discussion and possible board action to approve a Fire Alarm sales, monitoring, inspection and service agreement with Lighthouse Integrated Systems at a cost of $1,250.00 per month.
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Action Item
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Discussion and possible board action to approve an Alarm sales, monitoring and service contract with Lighthouse Integrated Systems at a cost of $1,085.00 per month.
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Action Item
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Teaching and Learning
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Action Item
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Discussion and possible board action to approve a Professional Services Agreement between Bixby Schools and Shai Kaiser for technical advice and consulting services for the development and implementation of the Bixby Applied Creativity Center on an in-kind basis.
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Action Item
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Discussing and possible board action to approve the one-time purchase of technology equipment from Aaru Entertainment for the Bixby Applied Creativity Center.
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Action Item
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Discussion and possible board action to approve an agreement with FIRST Educational Resources for an administrative workshop at a cost of $10,500.00 to be paid from federal funds.
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Action Item
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Operations
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Action Item
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Discussion and possible board actions to approve a contract with Aero IT for district network equipment, upgrades, and licenses for $809,677.95. 50% of the cost to be paid by Federal eRate funds with the district matching with 2024 technology bond funds.
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Action Item
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Discussion and possible board action to approve a School Safety Project Agreement with GeoComm, Inc. for $90,000.00 to be paid from the Oklahoma School Security Revolving Fund.
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Action Item
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Discussion and possible board action regarding declaring items as surplus to be disposed of according to Oklahoma Statutes.
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Action Item
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Human Resources
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Action Item
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Discussion and possible board action to approve a contract addendum with ESS for substitute staffing services for the remainder of the 2024-25 school year.
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Action Item
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Discussion and possible board action to approve a contract with OKTLE for web-based services to support teacher, administrator, and support staff evaluations.
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Action Item
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Discussion and possible board action to approve any resignations submitted after the agenda was posted.
None
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Action Item
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Executive Session
Agenda Item Type:
Information Item
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Discussion and possible board action to move into executive session to discuss the evaluation of the superintendent (25 O.S. Sec 307 (B)(1)).
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Action Item
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Vote to acknowledge return to open session.
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Action Item
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Statement by Board president of executive session minutes.
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Action Item
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New Business - None
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Action Item
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Vote to adjourn
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Action Item
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