December 12, 2024 at 6:00 PM - Bixby Board of Education Regular Meeting

Call Meeting to Order/Roll Call - Pledge of Allegiance led by East Elementary students Emery Benavides and Isaiah Haffner

Reports to The Board

Special Recognition

Spartan Spirit Award - Alex Echevarria

Superintendent's Report - Rob Miller

Facilities and Operations Report - Gabe Hayes

Financial Operations Report - Mike Anthony

Comments from the Public - The Board was addressed by Kristen Whitmer and Luke Haley

Speakers must identify themselves.

Each Speaker is given a maximum of three (3) minutes. To ensure fairness for all speakers, this timeline will be strictly enforced. The Board clerk will notify the speaker when they have 30 seconds left. Speakers are expected to end their remarks immediately when the time limit is reached. 

In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.

Total time allocated to this item is thirty (30) minutes.

Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.

Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.

The president reserves the right to interrupt this section and move to the next item.

In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.

General Consent Agenda - Discussion and possible board action to approve consent agenda items #1-20. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)

Minutes of November 14, 2024 Regularly Scheduled Board Meeting

Minutes of December 6, 2024 Special Board Meeting

Activity Fund Summary of Accounts and Transfer Requests

Encumbrances and Change Orders for FY 2025 General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, and Bond Funds 31-39 per attached encumbrance registers

Receipt of 2024-2025 OKSDE Accreditation Statuses for Bixby Schools. 

Approval of existing student capacity limits for open transfers pursuant to Board Policy 2108: Grades PK-6, 20 per classroom; grades 7-10, 600 students in each grade level; and grades 11-12, 550 students in each grade level.

Endorsement of 2025 OneVoice Legislative Agenda (Tulsa Regional Chamber)

Bixby Middle School Robotics request to participate in the Aerial Drone Competition in Alma, Arkansas on January 11, 2025

Bixby Track Team request to participate in the Pitt State University Indoor Track Meet in Pittsburg, Kansas on January 11, 2025

Bixby Track Team request to participate in the University of Arkansas Indoor Track Meet on January 18, 2025

Bixby Band request to participate in the Blue Springs High School Winter Guard International Regional in Kansas City, Missouri on February 14-16,2025.

Bixby Band request to participate in the Band (Wind Ensemble) National Wind Ensemble Festival in Kansas City, Missouri on March 5-6, 2025

Bixby Middle School Band request to participate in the Middle School 8th Grade Band performance at Branson, Missouri on May 9-10, 2025

FMLA/Maternity Leave - Certified - Administration - 12/9/24- 3/31/25

FMLA - Certified - Middle School - 10/30/24-12/31/24

FMLA - Certified - East Intermediate - 1/17/25-4/14/25

Medical Leave - Support - East Elementary - 12/9/24-1/9/25

Medical Leave - Certified - Middle School - 11/18/24-12/20/24

Employment, Resignation, Retirement - Certified Personnel - per attached

Employment, Resignation, Retirement - Support Personnel - per attached

Finance

Discussion and possible approval of a contract with Southern Hills Marriott for the 2025 BPS Employee Appreciation Banquet.

Discussion and possible board action to approve a one-time retention stipend for BPS employees

Teaching and Learning  

Discussion, consideration, and possible board action to approve an amendment to the School Work Study contract with the Department of Rehabilitation Services. 

Operations 

Discussion and possible board action to approve a new Middle School Spartan Store Activity Fund account.

Discussion and possible board action to approve declaring items as surplus to be disposed of according to Oklahoma Statutes.

Human Resources

Discussion and possible board action to approve an update to Policy 4166 Classification of Employees and Rights and Responsibilities Involving Non-Exempt Employees

Discussion and possible board action to approve any resignations submitted after the agenda was posted.

New Business

Vote to adjourn