May 16, 2016 at 5:30 PM - AGENDA FOR BOARD OF EDUCATION REGULAR MEETING
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Call Meeting to Order
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The Board can discuss, make motions, and vote on any matter appearing on the agenda. Such motions and votes may be to adopt, reject, table, reaffirm, rescind, or take no action on any agenda item.
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Flag Salute
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Spotlight
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Recognition of Journalism Awards
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Public Comment
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The Board of Education invites public comment at this point in the regular meeting ONLY for items on tonight's agenda. Please sign up on the form provided prior to the meeting. Please Keep Comments to Five Minutes. Board members and administrative staff will not respond to questions from the public at the Board meeting. The Board will not be able to vote on matters brought forward by the public during participation time if such matters are not specific agenda items (Board Policy BDC).
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Superintendent's Report
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Construction Update
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Financial Update
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Upcoming Board of Education Meetings (all in Board of Education Meeting Room)
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Consent Agenda
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All of the following items which concern reports and items of a routine nature normally approved at Board meetings will be approved by one vote unless any Board member desires to have a separate vote on any or all of these items. The Consent Agenda consists of the discussion, consideration, and vote on items A through M.
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Approval of Minutes as set out on Attachment "A"
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Approval of Purchase Orders and Change Orders through May 6, 2016 as set out on Attachment "B"
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Acceptance of Financial Reports for April 2016 as set out on Attachment "C"
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Approval of Personnel - Appointments, Resignations, Changes of Status - as set out on Attachment "D"
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Acceptance of Donations as set out on Attachment "E"
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Acceptance of Treasurer's Report as set out on Attachments "F"
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Acceptance of Activity Fund Report as set out on Attachment "G"
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Declaration of Items as Surplus as set out on Attachment "H"
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Approval of Lease Purchase Items as set out on Attachment "I"
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Approval of Activity Fund transfers as set out on Attachment "J"
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Approval of deregulation request for Bartlesville High School Alternative School (Bruin Academy) as set out on Attachment "K"
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Approval of accreditation deregulation request for elementary waiver for Library Assistants as set out on Attachment "L"
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Approval of renewed Agreement with OKES for third-party natural gas as set out on Attachment "M"
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Action Topics
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Consideration and vote to approve 2016-2017 Budget Plan.
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Discussion and possible action on declaring Madison property surplus.
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Receive bids for the purchase of $3,930,000 Building Bonds, Series 2016A of the District and vote to award said bonds to the lowest bidder complying with the Notice of Sale and Instructions to Bidders.
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Consider and vote on a resolution providing for the issuance of general obligation bonds in the sum of $3,930,000 by Independent School District Number 30, Washington County, Oklahoma, authorized at an election called and held for such purpose; prescribing form of bonds; designating bonds as "Building Bonds, Series 2016A"; providing for the registration thereof; establishing the school district’s reasonable expectation with respect to issuance of tax-exempt obligations in calendar year 2016 and designating bonds as "qualified tax-exempt obligations"; approving the form of a Continuing Disclosure Certificate; providing for the levy of an annual tax for the payment of principal of and interest on the same; and fixing other details of the issue.
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Receive bids for the purchase of $1,570,000 Combined Purpose Bonds, Series 2016B of the District and vote to award said bonds to the lowest bidder complying with the Notice of Sale and Instructions to Bidders.
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Consider and vote on a resolution providing for the issuance of general obligation bonds in the sum of $1,570,000 by Independent School District Number 30, Washington County, Oklahoma, authorized at an election called and held for such purpose; prescribing form of bonds; designating bonds as "Combined Purpose Bonds, Series 2016B"; providing for the registration thereof; establishing the school district’s reasonable expectation with respect to issuance of tax-exempt obligations in calendar year 2016 and designating bonds as "qualified tax-exempt obligations"; approving the form of a Continuing Disclosure Certificate; providing for the levy of an annual tax for the payment of principal of and interest on the same; and fixing other details of the issue.
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Discussion, consideration and vote to approve Amendment No. 4 to the Construction Management Contract with Nabholz Construction Corporation for the Central Middle School project increasing the Guaranteed Maximum Price from $7,904,187.61 to $8,012,282.98 (an increase of $108,095.37).
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Consideration and vote to authorize change orders to the previously approved Contracts between Bartlesville Public Schools and Builders supply, SW Drywall, Lighthouse Electric, Architectural Fabricators, and Reiss Painting for addition of windows in the music offices.
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Consideration and vote to authorize a change order to the previously approved Contract between Bartlesville Public Schools and Lighthouse Electric for electrical changes due to site conditions.
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Consideration and vote to authorize a change order to the previously approved Contract between Bartlesville Public Schools and McIntosh Mechanical for changes to the mechanical systems.
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Consideration and vote to authorize a change order to the previously approved Contract between Bartlesville Public Schools and Nabholz Construction Services for anticipated moving expenses.
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Discussion Topics
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Discussion of future bond issue.
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Public Comment
Rationale:
The Board of Education invites public comment at this point in the regular meeting for items NOT on tonight's agenda. Please sign up on the form provided prior to the meeting. Please Keep Comments to Five Minutes. Board members and administrative staff will not respond to questions from the public at the Board meeting. The Board will not be able to vote on matters brought forward by the public during participation time if such matters are not specific agenda items (Board Policy BDC). |
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New Business
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Under this item, the Board can consider and vote on any business that could not have been foreseen or known about at the time the agenda was posted.
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Adjournment
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If you need an interpreter or special accommodations for this meeting, please contact Mrs. Sondra Henderson at (918) 336-8600 x1008 to make such arrangements.
POSTED on the bulletin board by the reception desk and at the front door of the Education Service Center, 1100 South Jennings Avenue, Bartlesville, Oklahoma, at 5:30 p.m., Friday, May 13, 2016, by Sondra R. Henderson, Minutes Clerk of the Board. Signed: Sondra R. Henderson Minutes Clerk of the Board |
