January 9, 2023 at 5:00 PM - Board of Education Regular Meeting
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Call to order and recording of members present and absent
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Open Meeting Compliance Statement read
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CONSENT AGENDA: All the following items, which concern reports and items of a routine nature normally approved by one board vote, unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following
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Addition of items of new business to the agenda
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Minutes of the December 5, 2022 Regular Meeting
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Approval of the Finance Report
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Approval of the Activity Fund Report
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Approval of Activity Fund Fundraisers
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Approval of Activity Fund inner-account transfers
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Approval of the Child Nutrition Report
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Declare the following items as surplus
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Vote to approve purchase order encumbrances for the following funds for FY23
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General Fund #11 PO#350-361 totaling $12,959.56 with change orders #001-361, and payroll PO#50215-50219 totaling $621.14 with change orders #50000-50219, for a year-to-date total of $11,506,245.71
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Building Fund #21 PO#043-049 totaling $6,782.12 with change orders #001-049, for a year-to-date total of $563,048.63
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Child Nutrition Fund #22 PO#022 totaling $95.00 with change orders #001-022, and payroll change orders #50000-50003, for a year-to-date total of $504,029.37
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Superintendent's Report
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Resignations, Retirements, Reassignments
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Communications
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Items of Current Business
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Discussion with possible board action, vote to accept the Audit report from the firm Chas W. Carroll PA, concerning the 2021-2022 audit.
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Discussion with possible board action, vote to approve the bid packages and quotes as recommended by Kyler Construction Group, Inc., construction manager for the Alva High School Cafeteria Project
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Discussion with possible board action, to reject & re-bid Bid Package 9A as recommended by Kyler Construction Group, Inc., Construction Manager for the Alva High School Cafeteria Project.
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Discussion with possible board action, vote to approve Guaranteed Maximum Price (GMP) for the Alva High School Cafeteria Project, including Alternate #1.
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Discussion with possible board action, vote to approve Change Order #1 to add Davis Bacon Act provisions and credit for revisions to HVAC screen fence for the Alva High School Gymnasium HVAC Project.
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Discussion with possible board action, vote to approve the revised Extra-Duty Assignment Schedule
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Discussion with possible board action, vote to approve the Alva School District Calendar for School Year 2023-2024
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Discussion with possible board action, vote to approve the Approved Expenditures for Alva High School Golf Activity Account #813 for FY23
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Discussion with possible board action, vote to approve the following donations
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$10,000 Anonymous Donation to the Alva High School NFL account
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$50,000 Anonymous Donation to the Alva School District
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New Business
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Signing of documents approved by earlier action
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Adjourn
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