July 17, 2017 at 7:00 PM - Regular Meeting of the Board of Education
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I. Call to Order
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II. Appoint an Acting Secretary
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III. Pledge of Allegiance
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IV. Modifications to the Agenda
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V. Announcements and Comments
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V.A. Superintendent
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V.B. Board of Education
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VI. Correspondence
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VI.A. Michigan School Band and Orchestra Association (MSBOA)
Description:
Thank you letter to Brandon Ivie appreciating his time and responsibility on serving on the Executive Board as District President. Ivie will be serving as District President next year as well.
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VII. Public Commentary (5 minutes/person-please see guidelines at end of agenda)
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VIII. Approval of Consent Items
Description:
Motion by ___, Support by___, "that the Consent Agenda items for the July 17, 2017 meeting of the Board of Education be adopted, as presented."
Motion (Carried/Failed)__to__. |
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VIII.A. Approval Of Previous Meeting Minutes
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VIII.A.1. Approval of Minutes of Previous Meeting
Description:
Motion: "that the Board of Education approve the public budget hearing, closed meeting and the regular meeting minutes of June 12, 2017, as presented.”
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VIII.B. Business and Finance Items
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VIII.B.1. Payment of the Bills
Description:
Motion: "that the Board of Education approve Gross Payroll as paid in the amount of $1,442,831.15; General Fund bills as paid in the amount of $115,335.12; and Food Service bills as paid in the amount of $22,754.77, 2016 Capital Bond Fund bills paid in the amount of $527,548.97; for a total of $2,108,470.01 for all funds."
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VIII.B.2. Auditor Appointment
Description:
Motion: "that the Board of Education approve Baird Cotter Bishop CPA as the District's auditors for the 2017-2018 school year, as recommended administratively."
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VIII.B.3. Appointment of Law Firm for the 2017-2018 School Year
Description:
Motion: "that the Board of Education retain Thrun Law Firm, P.C. as the district's law firm for the 2017-2018 school year, as administratively recommended."
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VIII.B.4. Board Member Compensation Rate
Description:
Motion: "that the Board of Education establish the Board Member Compensation Rate at $35 per Regular and Special Board Meetings and $25 per Committee Meeting, as recommended administratively."
Motion (Carried/Failed)__to__. |
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VIII.B.5. 2017-2018 Mileage Reimbursement Rate
Description:
Motion: "that the Board of Education establish the 2017-2018 mileage reimbursement rate for approved school district travel at 50% (26.75 Cents) of the current IRS rate per mile, as recommended administratively."
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VIII.B.6. Depository of School Funds
Description:
Motion: "that the Board of Education approve the following depositories and approve the authorization for signatures on accounts with an electronic facsimile signature of the President and Treasurer of the School Board on the following accounts:
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VIII.B.6.a. Huntington Bank:
Description:
General Fund (Checking and Payroll)
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VIII.B.6.b. JP Morgan Chase:
Description:
Food Service Fund (Savings)
Internal Accounts (Savings) General Fund Commercial (Savings) General Fund High Yield (Savings & Checking) 2016 Debt Retirement (Savings) Capital Improvement Fund (Savings) 2011 Debt Retirement (Savings) General Fund Tax Anticipation (Savings) |
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VIII.B.6.c. Michigan School District Liquid Asset Fund:
Description:
General Fund
Capital Projects |
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VIII.B.7. Signature Facsimile for Checks
Description:
Motion: "that the Board of Education use a signature facsimile of the President and Treasurer for the following accounts: General Fund, Payroll, Internal, Food Service, Debt Retirement, Capital Bond Project and Capital Improvement.”
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VIII.B.8. Electronic Transaction of Funds
Description:
Motion: "that the Board of Education authorize the electronic transaction of funds and further authorizes Business Manager Irene Byrne, Finance Assistant Gary Erber and/or Superintendent Patrick Little to sign the necessary paperwork and agreements to electronically transfer funds at Huntington Bank, Michigan School District Liquid Asset Fund (MILAF) and JP Morgan Chase.”
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VIII.B.9. JP Morgan Chase Money Market Fund for Government Operations - Deposit and Transfer Authorization
Description:
Motion: "that the Board of Education authorize the deposit of funds to JP Morgan Chase, and further authorizes Irene Byrne, Business Manager; Gary Erber, Finance Assistant and/or Patrick Little, Superintendent to transfer funds and to sign the necessary paperwork and agreements to deposit and/or transfer funds on accounts held at Chase.”
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VIII.B.10. Michigan School District Liquid Asset Fund - Deposit and Transfer Authorization
Description:
Motion: "that the Board of Education authorize the deposit of funds to the Michigan School District Liquid Asset Fund, and further authorizes Irene Byrne, Business Manager; Gary Erber, Finance Assistant and/or Patrick Little, Superintendent to sign the necessary paperwork and agreements to deposit and/or transfer funds."
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VIII.B.11. Huntington Bank Business Checking Products - Deposit Authorization
Description:
Motion: "that the Board of Education authorize the deposit of funds to Huntington Bank, and further authorizes Irene Byrne, Business Manager; Gary Erber, Finance Assistant and/or Patrick Little, Superintendent to transfer funds and to sign the necessary paperwork and agreements to deposit and/or transfer funds on accounts held at Huntington Bank."
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VIII.B.12. Donation - Friend to Families Fund
Description:
Motion: "that the Board of Education accept the donation for the Friends and Family Fund from the Philip and Fannie Morris Foundation in the amount of $4,000 to help students in need, as recommended administratively".
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VIII.C. Personnel Items:
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VIII.C.1. New Hire - Spanish Teacher
Description:
Motion: "that the Board of Education approve the hiring of Cindy Romero for the Middle School Spanish Teacher (1 FTE), as recommended administratively".
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VIII.C.2. New Hire - Elementary Special Education Teacher
Description:
Motion: "that the Board of Education approve the hiring of Mandi Richards for the Elementary Special Education Teacher (1 FTE), as recommended administratively".
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VIII.C.3. New Hire - Business Education Teacher
Description:
Motion: "that the Board of Education approve the hiring of ______ for the High School Business Education Teacher (.40 FTE), as recommended administratively".
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VIII.C.4. Athletic Co-Curricular Schedule B Assignments
Description:
Motion: "that the Board of Education approve the attached Schedule B Assignments, as recommended administratively".
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VIII.C.5. Resignation
Description:
Motion: 'that the Board of Education respectfully acknowledge the resignation of High School Physical Education Teacher Joshua Fritch, for the purpose of relocation".
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VIII.D. Curriculum and Program Items:
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VIII.D.1. High School Handbook
Description:
Motion: "that the Board of Education approve the High School's handbook revisions for the 2017-2018 school year, as recommended administratively."
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IX. Board of Education Committee Reports
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X. Submit Lists of Meetings Attended
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XI. Discussion
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XI.A. 1st Reading of Policy 5630.014 - Student Seclusion and Restraint
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XI.B. Strategic Plan Update
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XII. Action Items
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XII.A. Resolution Issuance of Notes in Anticipation of Taxes
Description:
Motion by __, support by __, "that the Board of Education approve the enclosed resolution authorizing Business Manager, Irene Byrne to solicit for bids, without publication, not to exceed one million one hundred thousand dollars ($1,100,000), with the award being issued to the lowest bid".
Motion (Carried/Failed)__to__. |
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XII.B. Dust Collector Bid Award
Description:
Motion by __, support by __, "that the Board of Education award the Dust Collector Bid to Camfil for the amount of $101,630, funded by Set Seg Insurance due to fire damage replacement, as recommended administratively".
Motion (Carried/Failed)__to__. |
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XIII. Recess (if necessary)
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XIV. Public Commentary (5 minutes/person-please see guidelines at end of agenda)
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XV. Closed Session (If Necessary)
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XV.A. Closed Session
Description:
Motion by__, support by__, "that the Board of Education adjourn into closed session at __pm for the purpose of superintendent evaluation review".
Roll Call Vote Motion (Carried/Failed)__to __. |
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XV.B. Open Session
Description:
Motion by__, support by__, "that the Board of Education reconvene into open session at __pm".
Motion (Carried/Failed)__to __. |
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XVI. Additional Action Items (If Necessary)
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XVII. Adjournment
Description:
Motion by ____, support by ____, "that the Board of Education adjourn the meeting at _____pm."
Motion (Carried / Failed) ___ to ___. |