July 11, 2016 at 7:00 PM - Regular Meeting of the Board of Education
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I. Call to Order
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II. Appoint Board Secretary for Meeting
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III. Pledge of Allegiance
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IV. Presentations:
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IV.A. Integrated Design, Inc (IDI) Architectural Firm
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V. Administrators' Highlights
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VI. Announcements and Comments by Superintendent and Board of Education
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VII. Correspondence
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VIII. Public Commentary (5 minutes/person-please see guidelines at end of agenda)
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IX. Approval of Consent Items
Description:
Motion by ___, Support by___, "that the Consent Agenda items for the July 11, 2016 meeting of the Board of Education be adopted, as presented."
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IX.A. Approval Of Previous Meeting Minutes
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IX.A.1. Approval of Minutes of Previous Meeting
Description:
Motion: "that the Board of Education approve the public budget hearing and the regular meeting minutes of June 27, 2016, as presented.”
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IX.B. Business and Finance Items
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IX.B.1. Payment of the Bills
Description:
Motion: "that the Board of Education approve Gross Payroll as paid in the amount of $980,955.94; General Fund bills as paid in the amount of $107,990.24; and Food Service bills as paid in the amount of $6,819.33, for a total of $1,095,765.51 for all funds."
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IX.B.2. Donation - Meriwether McClorey
Description:
Motion: "that the Board of Education approve the donation from Meriwether McClorey for screen-printing materials valued at $97.65 for the High School Arts Program, as recommended administratively".
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IX.B.3. Auditor Appointment
Description:
Motion: "that the Board of Education approve Baird Cotter Bishop CPA as the District's auditors for the 2016-2017 school year, as recommended administratively."
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IX.B.4. Appointment of Law Firm for the 2016-2017 School Year
Description:
Motion: "that the Board of Education retain Thrun Law Firm, P.C. as the district's law firm for the 2016-2017 school year as administratively recommended."
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IX.B.5. 2016-2017 Mileage Reimbursement Rate
Description:
Motion: "that the Board of Education establish the 2016-2017 mileage reimbursement rate for approved school district travel at 50% of the current IRS rate per mile, as administratively recommended."
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IX.B.6. Depository of School Funds
Description:
Motion: "that the Board of Education approve the following depositories and approve the authorization for signatures on accounts with an electronic facsimile signature of the President and Treasurer of the School Board on the following accounts:
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IX.B.6.a. First Merit Bank:
Description:
General Fund (Checking and Payroll)
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IX.B.6.b. JP Morgan Chase:
Description:
Food Service Fund (Savings)
Internal Accounts (Savings) General Fund Commercial (Savings) General Fund High Yield (Savings & Checking) 2014 Debt Retirement (Savings) 2016 Debt Retirement (Savings) Capital Improvement Fund (Savings) 2011 Debt Retirement (Savings) General Fund Tax Anticipation (Savings) |
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IX.B.6.c. Michigan School District Liquid Asset Fund:
Description:
General Fund
Capital Projects |
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IX.B.7. Signature Facsimile for Checks
Description:
Motion: "that the Board of Education use a signature facsimile of the President and Treasurer for the following accounts: General Fund, Payroll, Internal, Food Service, Debt Retirement, Capital Bond Project and Capital Improvement.”
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IX.B.8. Electronic Transaction of Funds
Description:
Motion: "that the Board of Education authorize the electronic transaction of funds and further authorizes Business Manager Irene Byrne, Finance Assistant Gary Erber and/or Superintendent Patrick Little to sign the necessary paperwork and agreements to electronically transfer funds at First Merit Bank, Michigan School District Liquid Asset Fund (MILAF) and JP Morgan Chase.”
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IX.B.9. JP Morgan Chase Money Market Fund for Government Operations - Deposit and Transfer Authorization
Description:
Motion: "that the Board of Education authorize the deposit of funds to JP Morgan Chase, and further authorizes Irene Byrne, Business Manager; Gary Erber, Finance Assistant and/or Patrick Little, Superintendent to transfer funds and to sign the necessary paperwork and agreements to deposit and/or transfer funds on accounts held at Chase.”
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IX.B.10. Michigan School District Liquid Asset Fund - Deposit and Transfer Authorization
Description:
Motion: "that the Board of Education authorize the deposit of funds to the Michigan School District Liquid Asset Fund, and further authorizes Irene Byrne, Business Manager; Gary Erber, Finance Assistant and/or Patrick Little, Superintendent to sign the necessary paperwork and agreements to deposit and/or transfer funds."
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IX.B.11. First Merit Bank Business Checking Products - Deposit Authorization
Description:
Motion: "that the Board of Education authorize the deposit of funds to First Merit Bank, and further authorizes Irene Byrne, Business Manager; Gary Erber, Finance Assistant and/or Patrick Little, Superintendent to transfer funds and to sign the necessary paperwork and agreements to deposit and/or transfer funds on accounts held at First Merit Bank."
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IX.C. Personnel Items:
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IX.C.1. High School Student Success Coordinator/7-12 AD position
Description:
Motion: "that the Board of Education approve the hire of John Hertel for a full-time High School Student Success Coordinator/7-12 AD position, as recommended administratively"
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X. Board of Education Committee Reports
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XI. Discussion
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XI.A. Board Compensation Rates
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XI.B. Second Reading - Neola Policy Spring Updates
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XI.B.1. Bylaws/Evaluations Revised
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XI.B.1.a. Bylaws 0140 (0144.3 Conflict of Interest)
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XI.B.1.b. Policy 1240 Evaluation of the Superintendent (revised)
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XI.B.1.c. Policy 1420 School Administrator Evaluation (revised)
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XI.B.2. Current State of the Law
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XI.B.2.a. Policy 2623 Student Assessment
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XI.B.2.b. Policy 3131 Staff Reductions/Recall (Revised)
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XI.B.2.c. Policy 3220 Professional Staff Evaluation (Revised)
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XI.B.2.d. Policy 6146 Post-Issuance Compliance for Tax-Exempt and Tax-Advantaged Obligations (Revised)
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XI.B.2.e. Policy 6424 Purchasing Cards (NEW)
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XI.B.2.f. Policy 8142.01 Weapons (NEW)
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XI.B.3. EDGAR COLLECTION (MICHIGAN)
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XI.B.3.a. Policy 1130 Conflict of Interest Administration
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XI.B.3.b. Policy 3110 Conflict of Interest - Professional Staff
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XI.B.3.c. Policy 4110 Conflict of Interest Support Staff
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XI.B.3.d. Policy 6110 Grant Funds (Revised)
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XI.B.3.e. Policy 6111 Internal Controls (Revised)
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XI.B.3.f. Policy 6112 Cash Management of Grants (NEW)
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XI.B.3.g. Policy 6114 Principles - Spending Federal Funds (NEW)
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XI.B.3.h. Policy 6116 Time and Effort Reporting (NEW)
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XI.B.3.i. Policy 6325 Procurement - Federal Grants/Funds (NEW)
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XI.B.3.j. Policy 6550 Travel Payment & Reimbursement (Revised)
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XI.B.3.k. Policy 7300 Disposition of Real Property (Revised)
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XI.B.3.l. Policy 7310 Disposition of Surplus Property (Revised)
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XI.B.3.m. Policy 7450 Property Inventory (NEW)
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XI.B.3.n. Policy 8500 Food Service (Revised)
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XII. Action Items
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XII.A. Adoption of Revised/New Board Policies, Vol.30 No. 2
Description:
Motion by__, support by __, "that the revised and new policies of the Boyne City School District are hereby adopted by the Board of Education":
Bylaws 0140 (0144.3 Conflict of Interest) Policy 1130 Conflict of Interest Administration Policy 1240 Evaluation of the Superintendent (revised) Policy 1420 School Administrator Evaluation (revised) Policy 2623 Student Assessment Policy Policy 3110 Conflict of Interest - Professional Staff Policy 3131 Staff Reductions/Recall (Revised) Policy 3220 Professional Staff Evaluation (Revised) Policy 4110 Conflict of Interest Support Staff Policy 6110 Grant Funds (Revised) Policy 6111 Internal Controls (Revised) Policy 6112 Cash Management of Grants (NEW) Policy 6114 Principles - Spending Federal Funds (NEW) Policy 6116 Time and Effort Reporting (NEW) Policy 6146 Post-Issuance Compliance for Tax-Exempt and Tax-Advantaged Obligations (Revised) Policy 6325 Procurement - Federal Grants/Funds (NEW) Policy 6424 Purchasing Cards (NEW) Policy 6550 Travel Payment & Reimbursement (Revised) Policy 7300 Disposition of Real Property (Revised) Policy 7310 Disposition of Surplus Property (Revised) Policy 7450 Property Inventory (NEW) Policy 8142.01 Weapons (NEW) Policy 8500 Food Service (Revised) Motion (Carried/Failed)__to__. |
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XII.B. Resolution Issuance of Notes in Anticipation of Taxes
Description:
Motion by __, support by __, "that the Board of Education approve the enclosed resolution authorizing Business Manager, Irene Byrne to solicit for bids, without publication, not to exceed one million six hundred thousand dollars ($1,600,000), with the award being issued to the lowest bid".
Motion (Carried/Failed)__to__. |
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XII.C. Board Member Compensation Rate
Description:
Motion: "that the Board of Education establish the Board Member Compensation Rate at $35 per Regular and Special Board Meetings and $25 per Committee Meeting, as recommended administratively."
Motion (Carried/Failed)__to__. |
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XII.D. Mobile Device Management Purchase
Description:
Motion by __, support by__, "that the Board of Education approve the purchase from Secant Corporation for the Meraki Mobile Device Management solution in the amount of $35,955 for a five (5) year contract, as recommended administratively".
Motion (Carried/Failed)__to__. |
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XII.E. Architectural Firm - Integrated Designs, Inc. (IDI)
Description:
Motion by __, support by __, "that the Board hire Integrated Designs, Inc. (IDI) as the architectural firm for the Bond projects pending the completion of a successful contract, as recommended administratively".
Motion (Carried/Failed)__to__. |
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XII.F. Technology Purchase
Description:
Motion __, support by__, "that the Board of Education approve the purchase in amount of $14,875.00 for Targus 11.6" Work-in Case for the High School's MacBook Airs from CDW Government , as recommended administratively".
Motion (Carried/Failed) __to__. |
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XII.G. Toro Z-Master 5000 Series Lawn Mower Purchase
Description:
Motion by__, support by__, "that the Board of Education approve the purchase of a Toro Z-Master 5000 Series lawn mower in the amount of $9,999.00 from Ferguson's Lawn Equipment of Traverse City, Michigan, as recommended administratively".
Motion (Carried/Failed) _ to _. |
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XIII. Recess (if necessary)
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XIV. Public Commentary (5 minutes/person-please see guidelines at end of agenda)
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XV. Submit Lists of Meetings Attended
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XVI. Closed Session (If Necessary)
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XVII. Additional Action Items (If Necessary)
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XVIII. Adjournment
Description:
Motion by ____, support by ____, "that the Board of Education adjourn the meeting at _____pm."
Motion (Carried / Failed) ___ to ___. |