August 18, 2020 at 6:30 PM - Human Resources / Finance Committee Regular School Board Meeting
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1. Guest Presentations for this Meeting
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1.A. None
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2. Human Resources Report
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2.A. Action Items - Consent Agenda
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2.A.1) Staffing Report
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2.B. Resolutions - Consent Agenda - None
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2.C. Informational Items - None
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3. Finance Report
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3.A. Financial Report - Consent Agenda
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3.A.1) Financial Report - June Financials will be provided at a later date
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3.A.2) Approval of Payment of Claims
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3.A.2)a. Vendor Payments Report
Attachments:
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3.A.2)b. Student Activity Expenditures Report
Attachments:
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3.A.3) Budget Revisions
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3.A.4) Wire Transfers
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3.A.5) Investment Transactions
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3.A.6) APU Projections - Reports resume in October 2020
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3.A.7) Fundraisers - None
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3.A.8) Finance Education
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3.A.8)a. Levy
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3.B. Bids, R.F.P.s and Quotes Reports - Consent Agenda
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3.B.1) Bids
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3.B.2) R.F.P.s
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3.B.2)a. RFP 311 - Annual Student Pictures/ID - District Wide
Shutterfly Lifetouch, LLC, complied with the specifications and criteria requirements listed on the Form of Proposal. This contract will be for a four (4) year period, through June 30, 2024, with annual renewals during this timeframe by mutual agreement. Lifetouch has been the District's vendor since 2008. Recommendation: It is recommended that the Duluth School Board accept the proposal submitted by Shutterfly Lifetouch, LLC.
Attachments:
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3.B.3) Quotes
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3.C. Contracts, Change Orders, and Leases - Consent Agenda
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3.C.1) Contracts
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3.C.1)a. PLACEHOLDER - Other Contracts
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3.C.2) Change Orders
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3.C.2)a. DEDUCT Change Order #1 - BID #1281 Congdon Park ES Masonry - Restoration Systems, Inc
Description:
The original contract sum for this work as defined in the attached agreement was $587,351.00. We also had add alternate pricing for stair replacement, and unit pricing for additional brick and sealants if deemed necessary by change order. This change order deducts $7,515.00, for a new contract sum of $579,836.00.
Recommendation: It is recommended that the Duluth School Board approve this deduct change order which will bring the new contract sum for the work defined in the agreement with Restoration Systems, Inc. to $579,836.00 .
Attachments:
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3.C.2)b. PLACEHOLDER - Other Change Orders
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3.C.3) Leases
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3.C.3)a. PLACEHOLDER - Other Leases
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3.D. Resolutions
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3.D.1) B-8-20-3753 - Authorized Bank Account Signer
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3.D.2) PLACEHOLDER - Other Resolutions
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3.E. Informational - This items are provided for informational purposes only; no action is required
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3.E.1) Expenditure Contracts
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3.E.2) Extension or Renewal Contracts - None
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3.E.3) No Cost Contracts
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3.E.4) Revenue Contracts - None
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3.E.5) Grant Applications
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3.E.6) Property Sales Updates
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3.E.7) Facilities Management & Capital Project Status Report
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3.E.8) Change Orders Signed - None
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3.E.9) Referrals to Policy Committee
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3.E.9)a. 722 Public Data Requests - 2nd reading will be at September 3rd, 2020 Policy Committee (August meeting canceled)
Description:
Annual review of policy as required by MN Statute 13.025 Subd. 2.
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