May 21, 2019 at 6:30 PM - Business Committee - Regular School Board Meeting
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1. Financial Report
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1.A. Financial Report
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1.B. Approval of Payment of Claims - Attached as an "extra"
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1.C. Budget Revisions
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1.D. Wire Transfers
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1.E. Investment Transactions
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1.F. APU Projections
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1.G. Fundraisers
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1.H. Child Nutrition Adult Meal Price Increases
The Department of Education, Nutrition, Health and Youth Development and the USDA have informed us that the minimum price for adult meals has increased to $2.30 for breakfast and $4.05 for lunch. Meals purchased by adults must be priced so that the cost of the meal is fully paid by the customer.
Description:
Recommendation: It is recommended that the price for adult breakfast be raised to $2.50 and adult lunch be raised to $4.50, in order to cover raw food and labor costs.
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2. Bids, R.F.P.s and Quotes Reports
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2.A. Bids
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2.A.1) Bid #1274 - Food Requirements
Bid requests for Food Requirements were advertised and sent to six (6) known vendors for supplying district-wide food requirements for the period of July 1, 2019 through June 30, 2021.
Description:
Recommendation: It is recommended that the Duluth School Board accept the bid submitted from Indianhead Foodservice Distributor, in the amount of $810,432.25. This amount reflects a representative price for sixty-five (65) market basket (high usage) items that were bid, and will be part of an estimated total annual expenditure of $1,680,000.00 for food requirements. The total two (2) year contract estimated expenditure is $3,360,000.00.
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2.A.2) Bid #1275 - Dairy
Bids for Dairy Products for Child Nutrition - District Wide for the period July 1, 2019 thought June 30, 2020 were advertised in the Duluth News Tribune and sent to six (6) regional providers of dairy products. There was one response.
Description:
Recommendation: It is recommended the Duluth School Board approve entering into a contract with Kemps in the total estimated amount of $202,120.70.
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2.A.3) Bid #1276 PRI Circuits, DID Service Numbers and Other Calling Services
Bids for primary rate interface (PRI) circuits and direct inward dial (DID) service numbers for the district-wide IP telephony system (VOIP) were advertised and sent to eight (8) vendors. Three (3) bids were received. The bid is for a four year period, with an optional fifth year.
Description:
Recommendation: It is recommended that the Duluth School Board approve entering into this four year agreement with Nextera Communications in the amount of $87,876.16. It is also recommended that the optional fifth year also be approved if mutually agreed upon.
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2.B. RFPs
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2.B.1) RFP #310 - Copier Service Contract
Requests for copier services proposals were advertised in the Duluth News Tribune and sent to five (5) known service providers. This service contract is district-wide and covers approximately thirty-four (34) copiers from Canon and Konica Minolta of various ages, speeds, and production volume. The number of copies used to calculate costs was an estimate of 5,095,500 for the period January 1, 2018 - December 31, 2018. This contract period will cover the period July 1, 2019 through June 30, 2023 with annual renewals by mutual agreement.
Description:
Recommendation: It is recommended that the Duluth School Board approve the contract with Great Lakes Office Solutions with annual renewals by mutual agreement.
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2.C. Quotes - None
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3. Policies and Regulations - None
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4. Contracts, Change Orders, and Leases
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4.A. Contracts - None
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4.B. Change Orders
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4.B.1) PLACEHOLDER - Other Change Orders
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4.C. Leases - None
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5. Resolutions
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5.A. B-5-19-3648 - Acceptance of Donations
Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution 5-19-3648.
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5.B. B-5-19-3649 - Support for Stowe School Forest Designation
Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution B-5-19-3649.
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5.C. PLACEHOLDER - Sale of Property
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6. Informational - These items are provided for informational purposes only; no action is required.
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6.A. Expenditure Contracts
The Superintendent or CFO/Executive Director of Business has signed these contracts during the month of April 2019.
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6.B. Extension or Renewal Contracts - None
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6.C. No Cost Contracts - None
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6.D. Revenue Contracts - None
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6.E. Change Orders Signed - None
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6.F. Facilities Management & Capital Project Status Report
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6.G. Property Sale Updates
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6.H. Denfeld Auto Auction Results
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6.I. District-Wide Radon Testing Results
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6.J. Updated Preliminary 2019-20 Budget Information - verbal update (no attachment)
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6.K. Skyward Transition - verbal update (no attachment)
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6.L. Legislative Update - verbal update (no attachment)
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6.M. Snow Day Legislation - verbal update (no attachment)
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7. Future Items
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7.A. Adoption of FY20 Budget (June)
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7.B. Presentation on Costs to Upgrade Historical Old Central High School (June)
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7.C. Adoption of FY21 Ten-Year Capital Facilities Plan (July)
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7.D. Annual Review of Grants and Donations (July)
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7.E. Property, General Liability, Auto Insurance, etc. Renewal (July)
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7.F. Policy Updates
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