March 12, 2019 at 4:30 PM - Business Committee
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1. Financial Report
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1.A. Financial Report
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1.B. Approval of Payment of Claims - Attached as an "extra"
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1.C. Budget Revisions
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1.D. Wire Transfers
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1.E. Investment Transactions
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1.F. APU Projections
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1.G. Fundraisers
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2. Bids, R.F.P.s and Quotes Reports
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2.A. Bids - None
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2.B. RFPs - None
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2.C. Quotes
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2.C.1) Quote #4310 for District-Wide Chiller Inspection and Maintenance Services
Quotes were solicited from nine contractors for District-Wide Inspection and Maintenance Services. It is recommended the Duluth School Board approve entering into a contract with Johnson Controls, Inc. based on their low quote with an estimated value of $38,896.00, with the option to renew for two (2) additional one-year periods if acceptable to both parties. Quote tabulation is attached for your reference.
Description:
Recommendation: It is recommended that the Duluth School Board approve entering into a contract with Johnson Controls, Inc. for a total estimated value of $38,896.00 for the period of May 1, 2019 through June 30, 2020. It is also recommended to approve the option to renew and sign this contract for two (2) additional one-year periods if the amount is determined to be acceptable by both the CFO and Facilities Manager. Contract extension signatures will be based on signing authority.
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3. Policies and Regulations
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3.A. New Policy 307 - Conflict of Interest and Fiduciary Duty - Second Reading DEFINITELY POSTPONED from the February 2019 Board Meeting
Attached is new Policy 307 - Conflict of Interest and Fiduciary Duty for the second reading. There is no corresponding District or MSBA Model Policy.
Description:
Recommendation: It is Recommended that the Duluth School Board approve Policy 307 - second reading.
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4. Contracts, Change Orders, and Leases
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4.A. Contracts
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4.A.1) Contract to Lease/Purchase Vehicles for Drivers Education Program - Freeway Auto Center, LLC
Attached is information regarding the lease and purchase of three vehicles to be used in the District's Driver's Education program. This agreement will have a three year cost of approximately $34,104.
Description:
Recommendation: It is recommended that the Duluth School Board approve the lease/purchase agreements with Freeway Auto Center, LLC in the approximate amount of $34,104. The School Board also authorizes the CFO/Executive Director of Business Services to sign and process all necessary documents.
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4.B. Change Orders
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4.B.1) PLACEHOLDER - Other Change Orders
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4.C. Leases - None
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5. Resolutions
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5.A. B-3-19-XXXX - Acceptance of Donations
Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution 3-19-XXXX.
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5.B. PLACEHOLDER B-3-19-XXXX - Resolution Authorizing the Issuance of Refunding Certificates of Participation, Series 2019A
Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution B-3-19-XXXX.
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5.C. PLACEHOLDER B-3-19-XXXX - Resolution Authorizing the Issuance of Refunding Certificates of Participation, Series 2019B
Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution B-3-19-XXXX.
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5.D. PLACEHOLDER B-3-19-XXXX - Resolution Authorizing the Issuance of Refunding Certificates of Participation, Series 2019C
Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution B-3-19-XXXX.
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5.E. PLACEHOLDER - Sale of Property
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6. Informational - These items are provided for informational purposes only; no action is required.
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6.A. Expenditure Contracts
The Superintendent or CFO/Executive Director of Business has signed these contracts during the month of February 2019.
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6.B. Extension or Renewal Contracts - None
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6.C. No Cost Contracts
The Superintendent or CFO/Executive Director of Business has signed these contracts during the month of February 2019.
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6.D. Revenue Contracts
The Superintendent or CFO/Executive Director of Business has signed these contracts during the month of February 2019.
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6.E. Change Orders Signed - None
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6.F. Facilities Management & Capital Project Status Report
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6.G. Property Sale Updates
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6.H. Workman's Compensation Presentation
Bob St. Arnold from Marsh & McLennan will join us for this meeting.
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6.I. Denfeld Auto Auction Results
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6.J. Preliminary Budget Considerations and Investments
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6.K. Debt Service Restructuring/Refunding
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6.L. Even Year Election Update - no handout (verbal update)
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7. Future Items
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7.A. Policy Updates
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7.B. FY2019-20 Budget Committee of the Whole (end of March 2019)
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7.C. Preliminary 2019-20 Budget Information (April 2019)
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7.D. Ten-Year Capital Facilities Plan - 2019 (May 2019)
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