April 9, 2018 at 4:30 PM - Business Committee
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1. Financial Report
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1.A. Financial Report
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1.B. Approval of Payment of Claims - Attached as an "extra"
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1.C. Budget Revisions
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1.D. Wire Transfers
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1.E. Investment Transactions
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1.F. APU Projections
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1.G. Fundraisers
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2. Bids, R.F.P.s and Quotes Reports
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2.A. Bids - None
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2.B. RFPs - None
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2.C. Quotes
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2.C.1) Quote #4284 – District-wide Electrical Labor - High Voltage & Low Voltage Services
Quotes were solicited from five contractors for District-wide Electrical Labor - High Voltage & Low Voltage Services. It is recommended the Duluth School Board approve entering into a contract with Hunt Electric Corporation based on their low quote with an estimated value of $39,457.50.
Description:
Recommendation: It is recommended that the Duluth School Board approve entering into a contract with Hunt Electric Corporation for a total estimated value of $39,457.50 for the period of July 1, 2018 through June 30, 2019. It is also recommended that the Duluth School Board approve the option to renew this contract for two (2) additional one-year periods if the amount is determined to be acceptable by both the Director of Business Services and the Facilities Manager. Quote tabulation is attached for your reference.
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2.C.2) Quote #4285 – District-wide Elevator Inspection and Service
Quotes were solicited from four contractors for District-wide Elevator Inspection and Service. It is recommended the Duluth School Board approved entering into a contract with Schindler Elevator Corporation based on their low quote with an estimated value of $29,680.50
Description:
Recommendation: It is recommended that the Duluth School Board approve entering into a contract with Schindler Elevator Corporation for a total estimated value of $29,680.50 for the period of July 1, 2018 through June 30, 2019. It is also recommended that the Duluth School Board approve the option to renew this contract for two (2) additional one-year periods if the amount is determined to be acceptable by both the Director of Business Services and the Facilities Manager. Quote tabulation is attached for your reference.
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3. Policies and Regulations
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3.A. Review Policy 212 - School Board Member Development and Travel/Expense Reimbursement
Attached Policy 212 for review for possible update.
Description:
Recommendation: It is recommended that the Duluth School Board review Policy 212 for any updates or changes.
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3.B. New Policy 108 - Data Request Policy
Attached is a data practices policy drafted by Administration for the second reading. This policy would replace current district Policy 1016 - Information Requests.
Description:
Recommendation: It is recommended that the Duluth School Board approve the new Policy 108 - first reading.
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3.C. Delete Policy - 1016 - Information Requests
Attached is Policy 1016 - Information Requests. This policy would be replaced by new Policy 108.
Description:
Recommendation: It is recommended that the Duluth School Board approve the deletion of Policy 1016 - first reading.
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3.D. New Bylaw 202 - School Board Officers
Attached is MSBA Model Policy 202 - School Board Officers. There are several district policies that will be incorporated into, and replaced by, this new policy: 8095, 9015, 9050, 9055, 9060.
Description:
Recommendation: It is recommended that the Duluth School Board approve new Policy 202 - School Board Officers - first reading.
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3.E. Delete Policy 8095 - Procedures During Meetings
In moving to MSBA model policies, administration is recommending the deletion of Policy 8095, which will be replaced by MSBA Model Policy 202. Note: The deletion of Policy 8095 was Definitely Postponed from the March 2018 Board meeting for placement on the April 2018 agenda for first reading.
Description:
Recommendation: It is recommended that the Duluth School Board approve the deletion of Policy 8095 - first reading.
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3.F. Delete Policy 9015 - Officers
In moving to MSBA Model Policies, administration is recommending the deletion of Policy 9015. Relative sections will be incorporated into MSBA Model Policy 202, which is also being introduced at the April Board meeting.
Description:
Recommendation: It is recommended that the Duluth School Board approve the incorporation of relevant sections of Policy 9015 into MSBA Model Policy 202, and the deletion of Policy 9015 - first reading.
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3.G. Delete Policy 9050 - Duties of the Chairperson
In moving to MSBA Model Policies, administration is recommending the deletion of Policy 9050. Relative sections will be incorporated into MSBA Model Policy 202, which is also being introduced at the April Board meeting.
Description:
Recommendation: It is recommended that the Duluth School Board approve the incorporation of relevant sections of Policy 9050 into MSBA Model Policy 202, and the deletion of Policy 9050 - first reading.
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3.H. Delete Policy 9055 - Duties of the Clerk
In moving to MSBA Model Policies, administration is recommending the deletion of Policy 9055. Relative sections will be incorporated into new MSBA Model Policy 202, which is also being introduced at the April Board meeting.
Description:
Recommendation: It is recommended that the Duluth School Board approve the incorporation of relevant sections of Policy 9055 into MSBA Model Policy 202, and the deletion of Policy 9055 - first reading.
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3.I. Delete Policy 9060 - Duties of the Treasurer
In moving to MSBA Model Policies, administration is recommending the deletion of Policy 9060. Relative sections will be incorporated into new MSBA Model Policy 202, which is also being introduced at the April Board meeting.
Description:
Recommendation: It is recommended that the Duluth School Board approve the incorporation of relevant sections of Policy 9060 into MSBA Model Policy 202, and the deletion of Policy 9060 - first reading.
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4. Contracts, Change Orders, and Leases
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4.A. Contracts
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4.B. Change Orders
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4.B.1) PLACEHOLDER - Other Change Orders
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4.C. Leases
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4.C.1) PLACEHOLDER - The Hills
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5. Resolutions
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5.A. B-4-18-XXXX - Acceptance of Donations
Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution B-4-18-XXXX.
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5.B. B-4-18-XXXX - Lowell School Forest Designation Amendment
The original resolution was passed by the Duluth School Board in June 2017 to establish the Lowell School Forest Designation. The DNR has reviewed that resolution and has suggested a few changes to better define the location of the school forest. Facilities has reviewed and approved these suggested changes.
Description:
Recommendation: It is recommended that the Duluth School Board approve this resolution.
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5.C. PLACEHOLDER - Sale of Property
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6. Informational - These items are provided for informational purposes only and no action is required.
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6.A. Expenditure Contracts
Superintendent Gronseth or the CFO/Executive Director of Business has signed the following contracts during the month of March 2018.
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6.B. Revenue Contracts
Superintendent Gronseth or the CFO/Executive Director of Business has signed the following contracts during the month of March 2018.
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6.C. No Cost or Other Contracts
Superintendent Gronseth or the CFO/Executive Director of Business has signed the following contracts during the month of March 2018.
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6.D. Change Orders Signed - None
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6.E. Facilities Management & Capital Project Status Report
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6.F. Levy Referendum Update - Coming soon!
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6.G. Legislative Platform Update - "New" means not listed on last month's report
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6.H. Property Sale Updates
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6.I. PEIP Insurance Premium Update
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7. Future Items
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7.A. Policy Updates
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7.B. Ten-Year Capital Facilities Plan - 2018 (May 2018)
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7.C. Re-certification of Superintendent as IOwA (May 2018)
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7.D. Potential Bond Refunding Discussion (May 2018)
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7.E. MSBA Model Policy 103 - Complaints-Students, Employees, Other Persons (May 2018)
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7.F. District Policy 1090 - Complaints Concerning School Personnel (May 2018)
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7.G. FY19 Budget Approval (June 2018)
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7.H. Renewal of Membership in MSHSL (July 2018)
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7.I. Property/Liability/Auto Insurance Renewal (July 2018)
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