August 14, 2017 at 4:30 PM - Business Committee

1. Financial Report

1.A. Financial Report - June financials will be presented at a later date

1.B. Approval of Payment of Claims - Attached as an "extra"

1.C. Budget Revisions

1.D. Wire Transfers

1.E. Investment Transactions 

1.F. APU Projections - None (resumes in October)

1.G. Fundraisers - None

2. Bids, R.F.P.s and Quotes Reports

2.A. Bids - None

2.B. RFPs - None

2.C. Quotes - None

3. Policies and Regulations

3.A. New Policy 534 - Unpaid Meal Charges
Attached is MSBA model policy 534 - Unpaid Meal Charges for the second reading.  There is no corresponding District policy.

4. Contracts, Change Orders, and Leases

4.A. Contracts 

4.A.1) City of Duluth - Sand and Salt Materials Supply Agreement
Since 2011, Duluth Public Schools (DPS) has had an informal agreement with the City of Duluth to store sand and salt mixtures that DPS uses for roadway and lot sanding.  This informal agreement has been effective and cost efficient.  This agreement formalizes the process for both parties.  Overall, total annual cost depends on winter conditions; last year total material cost was $32,891.90.

4.A.2) Duluth Community School Collaborative (DCSC) and Duluth Public Schools for the Denfeld Collaborative Position
Attached is an agreement with DCSC in the amount of $50,000.00.

4.A.3) Krista Harju - Mental Health Consultant (MHC) Agreement
The MHC will provide consultations to staff and parents, observations and written reports of individual and groups of children to the classroom staff and Disabilities/MHC in order to promote the social and emotional well being of children in Head Start. This position fulfills the requirements of the Office of Head Start for Mental Health Consultation and will not exceed $65,000.00 for dates of service between August 14, 2017 - June 15, 2018. 

4.B. Change Orders

4.B.1) PLACEHOLDER - Other Change Orders

4.C. Leases

4.C.1) Great Lakes Office Solutions for five (5) year copier lease for Ordean East MS
Administration is recommending that the attached proposal from Great Lakes Office Solutions for a sixty (60) month lease for three (3) new Konica Minolta copiers at Ordean East.  This lease will cost approximately $22,138.20 (including toner, on-site maintenance, parts, training, etc.) with a one (1) dollar buyout at the end of the lease.

4.C.2) PLACEHOLDER - The Hills (formerly Woodland Hills) Lease

5. Resolutions

5.A. B-8-17-XXXX - Acceptance of Donations to Duluth Public Schools.

5.B. B-8-17-XXXX - Authorized Bank Account Signer

5.C. B-8-17-XXXX - Resolution Entering Into a Joint Powers Agreement Between ISD 709 and the State of MN/Perpich Center for Arts Education

5.D. B-8-17-XXXX - Election of School Board Members and Calling a Primary Election

5.E. B-8-17-XXXX - Approval of Election Judges and Polling Sites

5.F. PLACEHOLDER - Sale of Property

6. Informational - These items are provided for informational purposes only and no action is required.

6.A. Expenditure Contracts
Superintendent Gronseth or the CFO/Executive Director of Business has signed the following contracts during the month of July 2017.

6.B. Revenue Contracts - None

6.C. No Cost Contracts
Superintendent Gronseth or the CFO/Executive Director of Business has signed the following contracts during the month of July 2017.

6.D. Change Orders Signed - None

6.E. Facilities Management & Capital Project Status Report 

7. Future Items

7.A. Duluth Energy Systems Steam Contract (September)

7.B. Energy Management Program (September)

7.C. Transition to Paperless Process using BoardBook

7.D. Levy Certification

7.E. Policy Updates