October 10, 2016 at 4:30 PM - Business Committee

1. Financial Report

1.A. Financial Report 
Financial statements only (Cash Flow report will resume later this year)

1.B. Approval of Payment of Claims
This item is attached as an "extra".

1.C. Budget Revisions

1.D. Wire Transfers

1.E. Investment Transactions

1.F. APU Projections

1.G. Fundraisers

2. Bids, R.F.P.s and Quotes Reports

2.A. Bids - None

2.B. R.F.P.s - None

2.C. Quotes - None

3. Policies and Regulations
Administration will distribute proposed language for Items A, B, F and G at the Business Committee meeting.

3.A. New Policy 707 - Transportation of Public School Students
For the second reading. This policy would replace current policies 3140, 3142 and 3145.

3.B. Regulation for Policy 707-Transportation fo Public School Students

3.C. 3140 - Transportation of Students - Deletion
In moving to MSBA Model Policies, administration is recommending the deletion of Policy 3140 which will be replaced with MSBA Policy 707.

3.D. 3142 - School Transportation Services Along Private Roadways - Deletion
In moving to MSBA Model Policies, administration is recommending the deletion of Policy 3142 which will be replaced with MSBA Policy 707.

3.E. 3145 - Transportation-Student Eligibility and Route Scheduling  - Deletion
In moving to MSBA Model Policies, administration is recommending the deletion of Policy 3145 which will be replaced with MSBA Policy 707.

3.F. New Policy 710 - Extracurricular Transportation
For the second reading.  This policy would replace current policies 3170 and 3175.

3.G. Regulation for Policy 710- Extracurricular Transportation

3.H. 3170 - Secondary Schools Curricular, Co-Curricular, and Extra-Curricular Transportation - Deletion
In moving to MSBA Model Policies, administration is recommending the deletion of Policy 3170 which will be replaced with MSBA Policy 710.

3.I. 3175 - Elementary Schools Special Activities Transportation - Deletion
In moving to MSBA Model Policies, administration is recommending the deletion of Policy 3175 which will be replaced with MSBA Policy 710.

4. Contracts, Change Orders, and Leases

4.A. Contracts

4.A.1) PLACEHOLDER - Duluth Energy Systems Steam Contract
Waiting to receive final document with map/easement...

4.B. Change Orders

4.B.1) Change Order #1 for Bid 1252 - HOCHS Gym Ceiling Replacement
Bid #1252– Historic Old Central High School Gymnasium Ceiling Replacement was approved at the School Board meeting on May 10, 2016 with a base bid and alternate of $397,290.00. During construction it was determined that the basketball hoop structures were not properly attached to the roof truss system. The additional work required to properly install backing and steel to correct this deficiency was accomplished at the additional cost of $952.00. In addition, 720 lineal feet of wall angle was not needed, and the District is receiving a credit of $222.00.  Change order #1 to this bid results in an increase of $730.00, to the previously awarded base bid and alternate for a new contract total of $398,020.00.

4.B.2) Change Order #4 for Bid 1247 - Denfeld High School CTE Addition
Bid #1247 - Denfeld High School CTE Addition - Johnson Wilson, Inc. was approved at the School Board meeting on March 15, 2016 with a base bid plus alternate of $639,000.00.  This change order is for the added cost of unforeseen State Code requirements related to the dust collection system and its location next to the building.  Even with the code driven added costs, this location is still the most cost effective.  With credits, the sum of additional cost for this change order is $8,912.00 with a total revised contract cost, including CO #1, #2 and #3, of $690,738.55.

4.B.3) PLACEHOLDER - Other Change Orders

4.C. Leases

4.C.1) PLACEHOLDER - Woodland Hills Lease Renewal

5. Resolutions

5.A. B-10-16-XXXX - Acceptance of Donations to Duluth Public Schools.

5.B. B-10-16-XXXX - Authorized Bank Account Signer

5.C. B-10-16-XXXX - Board Request for a Meeting
Bill H to provide info....

5.D. B-10-16-XXXX - Resolution Entering Into a Joint Powers Agreement Between ISD 709 and the State of MN/Perpich Center for Arts Education

5.E. PLACEHOLDER - Sale of Property

6. Informational - These items are provided for informational purposes only and no action is required.

6.A. Expenditure Contracts
Superintendent Gronseth or the CFO/Executive Director of Business and Finance has signed the following contracts during the month of September 2016.

6.B. Revenue Contracts
Superintendent Gronseth or the CFO/Executive Director of Business and Finance has signed the following contracts during the month of September 2016.

6.C. Other Contracts
Superintendent Gronseth or the CFO/Executive Director of Business and Finance has signed the following contracts during the month of September 2016

6.D. Change Orders Signed - None

6.E. Facilities Management & Capital Project Status Report 

6.F. Quarterly Grants and Donations 

6.G. Pay 2017 Levy Update

7. Future Items

7.A. Policy Updates

7.B. Final Levy Approval (December)

7.C. FY 2015-16 Audit Results (December)