March 15, 2011 at 6:30 PM - Business Committee - Regular School Board Meeting
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1. Financial Report
Description:
Recommendation: It is recommended that the Duluth School Board approve the Financial Report as presented.
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1.A. Financial Report
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1.B. Approval of Payment of Claims
Description:
This item is attached as an extra on Board Book.
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1.C. Budget Revisions
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1.D. Wire Transfers
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1.E. Investment Transactions
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1.F. WADM Projections
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1.G. Fund Raisers - NONE
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1.H. Investments in School Children
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2. Bids, R.F.P.s and Quotes Reports
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2.A. Bids
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2.A.1) PLACEHOLDER - for Bids related to the LRFP
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2.B. R.F.P.s
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2.C. Quotes
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2.C.1) Quote #4066 – Grant Elementary Home Demolition
Contract # 0240 - RJS Construction Group, LLC - $50,000.00
Description:
Recommendation: It is recommended the School Board approve entering into a contract with the firm listed above based on their low responsive quote as shown on the Quote Tab and Letter of Recommendation, as provided in response to Quote #4066 – Grant Elementary Home Demolition. The total cost of the contract as listed above is $50,000.00, which remains within the budgeted amount at this site.
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3. Policies and Regulations
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3.A. Policies
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3.A.1) Bylaw 9000 - Annual Meeting
Attached are changes to Bylaw 9000 - Annual Meeting for the second reading.
Description:
Recommendation: It is recommended that the Duluth School Board approve the recommended changes to Bylaw 9000 for the second reading.
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3.A.2) Bylaw 9045 - Negotiating Committee
Attached are recommended changes to Bylaw 9045 - Negotiating Committee for the second reading.
Description:
Recommendation: It is recommended that the Duluth School Board approve the recommended changes to Bylaw 9045 for the second reading.
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3.A.3) Policy 3136 - Travel In and Out of State - Suspension
Administration is recommending that Policy 3136 - Travel In and Out of State be suspended to allow two employees to be reimbursed for airfare purchased outside of District Policy. The employees made their own airfare arrangements for a conference in April 2011 and are requesting reimbursement.
Description:
Recommendation: It is recommended that the Duluth School Board suspend Policy 3136.
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3.B. Regulations
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4. Contracts, Change Orders, and Leases
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4.A. Contracts
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4.B. Change Orders
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4.B.1) Denfeld High School
a. Denfeld HS LRFP – CIP Concrete/Foundations/Walks Change Order #12, Bid #1155, (Contract 0331) - Northland Concrete & Masonry Company, LLC Change Order increase for remobilization costs due to phasing of area 5 foundation work Add: $6,000.00 b. Denfeld HS LRFP – Asbestos Abatement, Phase 2 Change Order #6, Bid #1197 – Northern Environmental Services, Inc. Change Order decrease based on actual T&M costs for abatement services Deduct: $13,671.00 c. Denfeld HS LRFP – Asbestos Abatement, Phase 2 Change Order #7, Bid #1197 – Northern Environmental Services, Inc. Change Order increase for removal of 15 lineal feet of previously unidentified ACM TSI from pipes and for air sampling Add: $225.00
Description:
Recommendation: It is recommended the School Board approve the change orders as listed above at Denfeld High School reflecting a tota ldecrease of $7,446.00, which remains within the overall budget district-wide.
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4.B.2) Eastern High School
a. Eastern HS LRFP – Earthwork and Site Demolition Change Order #10, Bid #1163, (Contract #3100) – Veit and Company, Inc. Change Order increase for retaining wall #2 soil corrections and disposal of petroleum contaminated soil Add: $99,363.00 b. Eastern HS LRFP – Earthwork and Site Demolition Change Order #11, Bid #1163, (Contract #3100) – Veit and Company, Inc. Change Order increase for demolition of undocumented utilities and new field area soil corrections Add: $22,776.00
Description:
Recommendation: It is recommended the School Board approve the change orders as listed above at Eastern High School reflecting a total increase of $122,139.00, which remains within the overall budget district-wide.
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4.B.3) Piedmont Elementary School
Piedmont School LRFP – Demolition, Earthwork and Site Utilities Change Order #8, Bid #1183, WS #33 – Northland Constructors of Duluth, LLC. Change Order increase for curb ramps at Ensign and Chambersburg Street Add: $440.00
Description:
Recommendation: It is recommended the School Board approve the change orders as listed above at Piedmont School reflecting a total increase of $440.00, which remains within the overall budget district-wide.
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4.B.4) PLACEHOLDER - for Change Orders Related to the LRFP
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4.C. Leases
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5. Resolutions
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5.A. Resolution B-3-11-2862- Adoption of the Considerations and Investments for the Fiscal Year 2012 Budget
Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution B-3-11-2862- Adoption of the Considerations and Investments for the Fiscal Year 2012 Budget.
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5.B. PLACEHOLDER - Resolution B-3-11-2863- Regarding the Issuance of Aid Anticipation Certificates
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5.C. Resolution B-3-11-2861 - Granting an easement to the City of Duluth for street and utility purposes related to Ivanhoe Street near Rockridge School
Description:
Recommendation: It is recommended the Duluth School Board approve Resolution #B-3-11-2861 granting temporary and permanent easements to the City of Duluth for street and utility purposes related to Ivanhoe Street near Rockridge School
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5.D. Resolution B-3-11-2869 - Granting an easement to the City of Duluth dedicating the new pedestrian and utility easement at Grant School
Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution B-3-11-2869 - Granting an easement to the City of Duluth dedicating the new pedestrian and utility easement at Grant School.
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5.E. Resolution B-3-11-2864 – Resolution Authorizing the Purchase of Real Property Located on Arrowhead Road
Description:
Recommendation: It is recommended the Duluth School Board approve Resolution B-3-11-2864 Authorizing the Purchase of Real Property Located on West Arrowhead Road.
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5.F. PLACEHOLDER - Resolutions authorizing the purchase of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties
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5.G. PLACEHOLDER - Resolutions authorizing the sale of properties relating to the Long-Range Facilities Plan and relocation expenses that apply to these properties.
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5.H. PLACEHOLDER - Resolutions for Schematic Designs related to the LRFP
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6. Informational
Description:
The items listed below are informational only and do not require board action.
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6.A. Expenditure Contracts
Description:
Superintendent Dixon or the Director of Business Services has signed the following expenditure contracts during the month of February 2010.
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6.B. Revenue Contracts - NONE
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6.C. Other Contracts - NONE
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6.D. Facilities Management & Capital Project Status Report
Description:
Kerry Leider will be in attendance to answer questions regarding the enclosed report.
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6.E. Johnson Controls, Inc. Long-Range Facilities Plan Status Report
Description:
This report was not available at the time of printing.
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6.F. Change Orders Relating to the Long Range Facilities Plan
Description:
Kerry Leider will be in attendance to answer questions regarding the enclosed report.
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6.G. Contracts Signed in Relation to the Long Range Facilities Plan
Description:
Kerry Leider will be in attendance to answer questions regarding the attached report.
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6.H. School Closing Procedures/Timelines
Discussion took place on school closing procedures/timelines for Rockridge, Lincoln, and Central. |
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7. Future Items
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7.A. Child Nutrition Bids
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