December 4, 2023 at 5:30 PM - Board Workshop
Agenda |
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1. Call to Order
Presenter:
Board President
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1.A. Roll Call
Presenter:
Board President
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1.B. Invocation:
Presenter:
Gloria Torres
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1.C. Pledge:
Presenter:
Sandra Gorden
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1.D. Mission Statement:
Presenter:
D'Anna Robinson
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2. Public Comments
Presenter:
Board President
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3. Reports
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3.A. November 2023 Bond Construction Program Management Services
Presenter:
Dr. Elmer Avellaneda, Superintendent of Schools
Description:
The recently passed 2023 bond election will require extensive work and oversight in order to remain accountable and cost effective. The administration recommends consideration be given to professional owner's representative firms with adequate experience and expertise.
Educational Service Center Region 13 (R13) is already a partner with GISD and was recently engaged to support the District during the Pre-Bond phase. R13 utilizes the services of Sledge Engineering, LLC(SE) as their preferred partner and professional engineering firm to support District's facilities needs. R13 and SE have significant experience and successes with Bond Programs similar to ours, working with Districts such as Nixon-Smiley CISD, Jarrell ISD, Lago Vista ISD, Poth ISD, Floresville ISD, Moulton ISD, and more. Administration specifically recommends R13's Program Management service which will provide project accounting, project plan review, and project management. Their team will provide transparency via monthly board presentations and public meetings to share program progress and details with our taxpayers. GISD is able to enter into an Interlocal Agreement with R13 with straightforward contracting terms. The fee for these services is proposed at 2.85% of program costs. This Interlocal Agreement could be reconsidered or terminated at any time without penalty. |
3.B. Architectural/Engineering and Construction Administration Services for the November 2023 Bond Construction Program Selection Update
Presenter:
Dr. Elmer Avellaneda, Superintendent of Schools
Description:
Administration created and issued a Request for Qualifications (RFQ) for professional architectural and engineering services for the November 2023 Bond Construction Program.
The District received 14 responses on 9/19/23. A committee comprised of ten individuals met on 9/22/23 to review and score all firms. The Committee then interviewed the 5 highest scoring firms on 11/16/23. Of the 5 firms interviewed, the Committee unanimously agreed on the following ranking:
The Committee recommends the firms be considered in the above order. If only one firm will be hired, procurement regulations require the negotiations may occur with the top-ranking firm. If a contract is not successfully negotiated with the top-ranked firm, then the District must cease negotiations with that firm and move to the 2nd ranked firm, and so on. The District may not reconsider a firm once negotiations have been ceased. |
3.C. November 2023 Bond Construction Program Delivery Method
Presenter:
Dr. Elmer Avellaneda, Superintendent of Schools
Description:
TASB policy requires the District to select the Delivery Method(s) for school facilities construction projects. This agenda item will allow the Board to hear a brief training session from Region 13 explaining the available methods and options. You will learn the differences in each delivery methods and with restraints and opportunities each can provide. At a future Board meeting, staff will recommend specific delivery method(s) for our upcoming 2023 Bond Program projects.
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3.D. Reimbursement Resolution
Presenter:
Amanda Smith, Chief Financial Officer; Dr. Elmer Avellaneda, Superintendent of Schools
Description:
Reimbursement resolutions have been a tool utilized by districts, including Gonzales ISD, to proactively address needs in an efficient and effective manner. Administration will present an overview of the concept as well as opportunities the district currently has to utilize this tool.
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4. Adjourn
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