Monday, January 22, 2024 6:00pm - Regular Board Meeting

I. Welcome, Introduction, & Roll Call

I.A. Pledge of Allegiance

I.B. New Mexico Flag Salute

II. Board Reorganization

II.A. Board Sub Committee Nomination/Appoints

II.A.1. Nomination(s) for Board President

II.A.2. Nomination(s) for Board Vice President

II.A.3. Nomination(s) for Board Secretary

II.A.4. Nominations/Appointments for Board Committees

III. Review and Approval of Minutes

III.A. Minutes of December 11, 2023, Work Session & Regular Board Meeting & December 07, 2023, Finance Meeting & December 14, 2023, Special Meeting.

IV. Consideration and Approval of Agenda

V. Information/Presentations (Non-Action Items)

V.A. Program/Presentations

V.A.1. Recognition of Kiwanis Students of the Month
     CLIFF - Luke Allsup, 11th Gr
     LPMS - Lola Torres, 7th Gr
     SHS - Delilah Munoz, 9th Gr

V.A.2. Mrs. Heather Holguín, 6th Street Elem Principal 

V.A.3. Recognition of Freeport McMoRan

V.A.4. Ms. Alicia Edwards & Ms. Cassandra Hartley, Coordinators - GC Healthy Kids Healthy Communities 

V.A.4.a. Wellness Policy Presentation

V.A.5. Silver High School Graduation Date

V.A.6. SCEA - Nothing to present.

VI. Information to the Board

VI.A. Superintendent

VI.A.1. La Plata Middle School Student Body President, Ella Schottmuller 

VI.A.2. NMPED Calendar Days Decision Update

VI.B. Louis Alvarez, Associate Superintendent

VI.B.1. Personnel Report

VI.C. Mrs. Cindy Barris, Associate Superintendent

VI.C.1. Enrollment Update

VI.C.2. Mental Health Grant Update 

VI.C.2.a. Mrs. Joyce Barela, Mental Health Coordinator

VI.D. Michele McCain, Director of Finance

VI.E. Board of Education

VI.E.1. Finance Sub-Committee Report

VI.E.2. Audit Sub Committee Report - Nothing to present.

VI.E.3. Threat Assessment Committee Report

VI.E.4. Board President

VI.E.5. Board Comments

VII. Open Public Comments (3 minutes) Public Comments are to be emailed directly to the Board President, Mrs. Ashley Montenegro at amontenegro@silverschools.org no later than 5 PM on January 22, 2024 at which point they will be distributed as necessary. The comments must be directly related to what is listed on the agenda for this specific meeting and must include first and last name (no screen names). The same guidelines must be followed that are outlined during public meetings in the Silver School's Administrative Office.

VIII. Action Items

VIII.A. Consent Agenda/Approval of:

VIII.A.1. Budget/Finance/Purchasing

VIII.A.1.a. Financial Reports

VIII.A.1.a.(1) Total amount of checks written in December

VIII.A.1.b. Budget Adjustment Requests

VIII.A.1.c. Award of Bids & Proposals

VIII.A.1.d. Donations

VIII.A.1.d.(1) Silver City Dental - SHS Girls Basketball, $500

VIII.A.1.d.(2) Town of Silver City - Fox Field, $60,000

VIII.A.1.d.(3) 1st Class Construction by Chavez LLC - LPMS Boys Basketball, $600

VIII.A.1.d.(4) Patrick & Edna Feeley - Cliff FFA, $2000

VIII.A.1.e. Conflict of Interest Disclosures

VIII.A.1.f. Disposal Action Items

VIII.B. Transportation - Mr. Victor Oaxaca, Transportation Director

VIII.B.1. Bus Drivers

VIII.B.2. Activity Drivers

VIII.B.3. Feeder Routes

VIII.C. Consideration and Approval of SCSD Wellness Policy.

VIII.D. Consideration and Approval of Silver High School Graduation Date.

IX. Open Public Comments (3 minutes) Public Comments are to be emailed directly to the Board President, Mrs. Ashley Montenegro at amontenegro@silverschools.org no later than 5 PM on January, 22, 2024 at which point they will be distributed as necessary. The comments must be directly related to what is listed on the agenda for this specific meeting and must include first and last name (no screen names). The same guidelines must be followed that are outlined during public meetings in the Silver School's Administrative Office.

X. Future Meetings & Proposed Agenda Items

X.A. Next Finance Meeting - February 15, 2024

X.B. Next Work Session & Regular Board Meeting - February 19, 2024

X.C. NMSBA Board Member Institute - February 1 - 3, 2024

X.D. NMSBA Spring Region VIII Meeting @ Cobre - March 26, 2024

X.E. NMSBA School Law Conference - Albuquerque, May 30, 31 & June 1, 2024

X.F. NMSBA 2024 Leadership Retreat - Taos, July 11 - 13, 2024

X.G. NMCEL Summer Leadership Conference - Albuquerque, July 15 - 19, 2024

XI. Future Events & Announcements

XI.A. Dedication of SHS Band Room, Mid-February (Tentative Date)

XI.B. Cliff Schools
    Science Fair-All day in the old gym-January 23
    Basketball: Home vs Quemado: JR Girls 12:00, JR Boys 1:15- January 27
    Basketball: Home vs Quemado: JV Boys 2:30, V Girls 4:00, V Boys 5:30- January 27
    Literacy Night: World Read Aloud Day Event-Cliff Schools Library- 5:30 -7:30- February 27
 

XI.C. Silver High School
    Wrestling: Deming District Duals- Time TBA- January 25
    Lady Colt Basketball: Away vs Cobre (JV, V)- 5:30 & 7- January 29 
    Fighting Colt Basketball: Home vs Cobre (C,JV, V)- 4, 5:30 & 7- January 30
    Lady Colt Basketball: Home vs Santa Teresa (JV, V)- 4, 5:30 & 7- February 5
    Fighting Colt Basketball: Home vs Deming (C,JV, V)- 4, 5:30 & 7- February 8
    Fighting Colt Basketball: Home vs Chaparral (C,JV, V)- 4, 5:30 & 7- February 12
    Fighting Colt Basketball: Home vs Santa Teresa (C,JV, V)- 4, 5:30 & 7- February 15
    Lady Colt Basketball: Home vs Deming (JV, V)- 4, 5:30 & 7- February 19
    Lady Colt Basketball: Home vs Chaparral (JV, V)- 4, 5:30 & 7- February 22
 

XII. EXECUTIVE SESSION – The Board may elect to go into executive session for reasons permitted in the New Mexico Open Meetings Act.  See NMSA 1978, §§ 10-15-1(H)(1)-(9).

XII.A. Limited Personnel Matters as permitted under the New Mexico Open Meetings Act, Section 10-15-1(H)(1)-(9).

XII.A.1. Summative Evaluation of Superintendent per Policy C-0600 CBI

XIII. Report on Executive Session - "The matters discussed in the closed meeting were limited to those stated in motion to close the meeting.  This statement shall be recorded in the minutes of the meeting as required by Section 10-15-1 (J) of the New Mexico Open Meetings Act".

XIV. Adjournment