Monday, October 23, 2023 6:00pm - Regular Board Meeting

I. Welcome, Introduction, & Roll Call

I.A. Pledge of Allegiance

I.B. New Mexico Flag Salute

II. Review and Approval of Minutes

II.A. Work Session & Regular Board Meeting of September 18, 2023 & Finance Committee Meeting of September 14, 2023.

III. Consideration and Approval of Agenda

IV. Information/Presentations (Non-Action Items)

IV.A. Program/Presentations

IV.A.1. Mrs. Dotty Pfeifer, Kiwanis Student of the Month Presentation
     LPMS - Aiden Housley, 8th Grade
     Cliff - Baylie Jameson, 8th Grade
     SHS - Serefino Hughes, Senior

IV.A.2. Mrs. Megan Evans, Harrison Schmitt Elem Principal
     Recognition of Keylee Topmiller NM Ag Teacher of the Year

IV.A.3. Mrs. Joyce Barela, Mental Health Liaison
     Wellness Rooms

IV.A.4. Mr. Victor Oaxaca, Transportation Director
     General District Wide Facilities Information

IV.A.5. SCEA

V. Information to the Board

V.A. Superintendent

V.A.1. Ellena Schottmuller - LPMS Student Body President

V.A.2. Balanced Calendar

V.B. Louis Alvarez, Associate Superintendent

V.B.1. Personnel Report

V.C. Mrs. Cindy Barris, Associate Superintendent

V.C.1. Enrollment Update

V.D. Michele McCain, Director of Finance

V.E. Board of Education

V.E.1. Finance Sub Committee Report

V.E.2. Audit Sub Committee Report

V.E.3. Threat Assessment Committee Report

V.E.4. Board President

V.E.4.a. Open Meetings Act Resolution to Establish Reasonable Notice to Public Discussion

V.E.5. Board Comments

VI. Open Public Comments (3 minutes) Public Comments are to be emailed directly to the Board President, Mrs. Ashley Montenegro at amontenegro@silverschools.org no later than 5 PM on October 23, 2023 at which point they will be distributed as necessary. The comments must be directly related to what is listed on the agenda for this specific meeting and must include first and last name (no screen names). The same guidelines must be followed that are outlined during public meetings in the Silver School's Administrative Office.

VII. Action Items

VII.A. Consent Agenda/Approval of:

VII.A.1. Budget/Finance/Purchasing

VII.A.1.a. Financial Reports

VII.A.1.a.(1) Total amount of checks written in September

VII.A.1.b. Budget Adjustment Requests

VII.A.1.c. Award of Bids & Proposals

VII.A.1.d. Donations
     Cassie Health Care - $1000 SHS Volleyball
     MBM Contracting, LLC - $500 Cliff Fall Festival

VII.A.1.e. Conflict of Interest Disclosures

VII.A.1.f. Disposal Action Items

VII.B. Transportation - Mr. Victor Oaxaca, Transportation Director

VII.B.1. Bus Drivers

VII.B.2. Activity Drivers

VII.B.3. Feeder Routes

VII.B.3.a.      Montoya Transportation Pre K Bus Contract
     Cliff Bus Lines Pre K Bus Contract
     Shelley Farm LLC Pre K Bus Contract

VII.C. Consideration and Approval of the Open Meetings Act Resolution to Establish Notice to Public

VII.D. Consideration and Approval of Pre-K Bus Contracts

VIII. Open Public Comments (3 minutes) Public Comments are to be emailed directly to the Board President, Mrs. Ashley Montenegro at amontenegro@silverschools.org no later than 5 PM on October 23 2023 at which point they will be distributed as necessary. The comments must be directly related to what is listed on the agenda for this specific meeting and must include first and last name (no screen names). The same guidelines must be followed that are outlined during public meetings in the Silver School's Administrative Office.

IX. Future Meetings & Proposed Agenda Items

IX.A. Next Finance Committee & Audit Committee Meeting - November 16, 2023

IX.B. Next Work Session and Regular Board Meeting - November 20, 2023 in Cliff

IX.C. NMSBA Annual Convention, Albuquerque  - Nov 30 to Dec 02

X. Future Events & Announcements

X.A. Mr. Hawkins Finance and Facilities Presentations
     Silver High - Nov 01
     Cliff - Nov 08
     Jose Barrios - Nov 09
     LULAC Hall - Nov 14

X.B. Mr. Hawkins Balanced Calendar Presentation
     Harrison Schmitt Elem, Nov 02
     Sixth Street Elem Nov 06

X.C. Sixth Street Elementary
    Family Literacy Night- 5:00pm to 7:00pm- November 2

X.D. Harrison Schmitt Elementary
    Red Ribbon Week-  October 30- November 3
    Fall Carnival- 5:00pm- November 1
    PAC & Balanced Calendar Meeting- 5:30pm- November 2
    Veteran's Day Assembly- 10:00am- November 9 

X.E. La Plata Middle School
    Parent/Student SEL Night (Paint & Sip)- 5:30pm- October 24
    Lady Bronco Basketball- HomeVs T or C- 4:30pm- November 15
 

X.F. Silver High School
    Fighting Colt Football- Home Vs Valencia (Senior Parent Night)- 7:00pm October 27
    SHS Marching Band- Tournament of Bands- 10:00am- Las Cruces- October 28
    SHS Volleyball (9th/JV/V)- Home Vs Deming (White Out)- 5:00pm-8:00pm- November 7
    SHS Volleyball (9th/JV/V)- Home Vs Chaparral (Senior Parent Night)- 10:00am- 1:00pm- November 11

XI. EXECUTIVE SESSION – The Board may elect to go into executive session for reasons permitted in the New Mexico Open Meetings Act.  See NMSA 1978, §§ 10-15-1(H)(1)-(9).

XII. Report on Executive Session - "The matters discussed in the closed meeting were limited to those stated in motion to close the meeting.  This statement shall be recorded in the minutes of the meeting as required by Section 10-15-1 (J) of the New Mexico Open Meetings Act".

XIII. Adjournment