August 21, 2023 at 6:00 PM - Regular Board Meeting

I. Welcome, Introduction, & Roll Call

I.A. Pledge of Allegiance

I.B. New Mexico Flag Salute

II. Review and Approval of Minutes

II.A. July 24, 2023 Work Session & Regular Board Meeting & July 20, 2023 Finance Meeting

III. Consideration and Approval of Agenda

IV. Information/Presentations (Non-Action Items)

IV.A. Program/Presentations

IV.A.1. Mr. Louis Alvarez, Associate Superintendent

IV.A.1.a. Recognition of Calvary Chapel Church and Cross Point Church for their generous support and donations of meals for the 2023-24 New Staff Orientation, and for their S.E.L Support in our schools.

IV.A.2. Mr. Victor Oaxaca, Maintenance/Transportation Director

IV.A.2.a. Asbestos Management Plan 2023-24 SY

IV.A.3. Mr. Shane Coker, SPED Director

IV.A.3.a. Updated Special Education Department Manual

IV.A.4. SCEA

V. Information to the Board

V.A. Superintendent

V.A.1. Back to School Information

V.A.2. NMAA Updated Sportsmanship "2 Strikes Rule"

V.B. Louis Alvarez, Associate Superintendent

V.B.1. Personnel Report

V.C. Mrs. Cindy Barris, Associate Superintendent

V.C.1. Summer Professional Development & Enrollment

V.D. Michele McCain, Director of Finance

V.E. Board of Education

V.E.1. Finance Sub-Committee Report

V.E.2. Audit Sub-Committee Meeting

V.E.3. Threat Assessment Committee Report

V.E.4. Board President

V.E.4.a. Discussion of Board Declaration of Intent to rename SHS Band Hall

V.E.4.b. Board Nominations for Audit Committee.

V.E.4.b.(1) One parent volunteer who has a student attending school in SCSD.

V.E.4.b.(2) One volunteer member who has experience in accounting or financial matters.

V.E.4.b.(3) Two School Board Members

V.E.4.c. Review and consideration for adoption of NMSBA Policy Service Advisories 233-237 August 2023

V.E.4.c.(1) 1st Reading: Policy Advisory No. 233 (NEW) ACB - Nondiscrimination Related to Reproductive or Gender-Affirming Health Care
1st Reading: Policy Advisory No. 234 (NEW) ACBB - Human Rights Act Protection for Gender or Gender Identity
1st Reading: Policy Advisory No. 235 (NEW) B - School Board Elections/Holiday
1st Reading: Policy Advisory No. 236 EF - Food Services/Regulation EF-R Food Services
1st Reading: Policy Advisory No. 237 JFB - Open Enrollment

V.E.5. Board Comments

VI. Open Public Comments (3 minutes) Public Comments are to be emailed directly to the Board President, Mrs. Ashley Montenegro at amontenegro@silverschools.org no later than 5 PM on August 21, 2023 at which point they will be distributed as necessary. The comments must be directly related to what is listed on the agenda for this specific meeting and must include first and last name (no screen names). The same guidelines must be followed that are outlined during public meetings in the Silver School's Administrative Office.

VII. Action Items

VII.A. Consent Agenda/Approval of:

VII.A.1. Budget/Finance/Purchasing

VII.A.1.a. Financial Reports

VII.A.1.a.(1) Total amount of checks written in July

VII.A.1.b. Budget Adjustment Requests

VII.A.1.c. Award of Bids & Proposals

VII.A.1.d. Donations
     Silver City Lodge 1718 - Silver High School, Girl's Basketball - $1,500

VII.A.1.e. Conflict of Interest Disclosures

VII.A.1.f. Disposal Action Items

VII.B. Transportation - Mr. Victor Oaxaca, Transportation Director

VII.B.1. Bus Drivers

VII.B.2. Activity Drivers

VII.B.3. Feeder Routes

VII.C. Consideration and Approval of Asbestos Management Plan 2023-24 SY

VII.D. Consideration and Approval of Updated Special Education Department Manual

VII.E. Consideration and Approval of Board Intent to rename SHS Band Hall

VII.F. Consideration and Approval of Board Nominations for Audit Committee

VIII. Open Public Comments (3 minutes) Public Comments are to be emailed directly to the Board President, Mrs. Ashley Montenegro at amontenegro@silverschools.org no later than 5 PM on August 21, 2023 at which point they will be distributed as necessary. The comments must be directly related to what is listed on the agenda for this specific meeting and must include first and last name (no screen names). The same guidelines must be followed that are outlined during public meetings in the Silver School's Administrative Office.

IX. Future Meetings & Proposed Agenda Items

IX.A.      Deadline for Candidates to file for Declaration of Candidacy with County Clerk - August 29
     Finance Committee Meeting - September 14, 2023
     Work Session & Regular Scheduled Board Meetings - September 18, 2023
     NMSBA Fall Region Meeting, Deming - September 26
     NMSBA 2023 Annual Convention, Albuquerque - Nov 30 to Dec 2

X. Future Events & Announcements

X.A. Silver Scholars Academy
        Superhero Walk-A-Thon/ Family Field Day- Fox Field- September 6

X.B. La Plata Middle School
    Open House- 5:30-6:30- August 22
    LPMS Football vs. Deming @ Home- 4:00pm- August 24
    Lady Bronco Volleyball Tournament @ Home- August 26
    Lady Bronco Volleyball vs. Snell @ Home- 4:30-5:30- August 28
    Lady Bronco Volleyball vs. Lordsburg @ Home-4:30-5:30- September 13

X.C. Silver High School
    Cross Country- Silver Invitational- August 25
    Football vs. Cobre @ Home ( Senior Parent Night)- 7:00- September 1
    Boys Soccer vs. Alamogordo @ Home- JV 3:00, V 5:00-September 5
    Football vs. Santa Fe @ Home (Homecoming)- 7:00- September 8
    Homecoming Dance- 8:00-11:00-September 9
    Boys Soccer vs. Gadsden @ Home- JV 3:00, V 5:00-September 12
    Girls Soccer vs. Alamogordo @ Home- JV 3:00, V 5:00-September 14
    JV Football vs. Centennial @ home- 6:00- September 14
 

XI. EXECUTIVE SESSION – The Board may elect to go into executive session for reasons permitted in the New Mexico Open Meetings Act.  See NMSA 1978, §§ 10-15-1(H)(1)-(9).

XI.A. Discussion with the School District’s attorney to advise the Board related to a parent complaint involving student information pursuant to Section 10-15-1(H)(4) and (7) of the Open Meetings Act, and the discussion is further protected under the Attorney-Client Privilege in anticipation of and to prevent further litigation.  No action will be taken and only the items listed herein will be.
 

XII. Report on Executive Session - "The matters discussed in the closed meeting were limited to those stated in motion to close the meeting.  This statement shall be recorded in the minutes of the meeting as required by Section 10-15-1 (J) of the New Mexico Open Meetings Act".

XIII. Adjournment