June 17, 2024 at 6:30 PM - Regular Board Meeting

Description:  The June 17, 2024 regular meeting of the Menahga Public School board called to order by Chair Haverinen  at                           with the Pledge of Allegiance.

Board members present: Andrea Haverinen, Julia Kicker, Katie Howard, Cherie Peterson and David Treinen. 
Others present:Superintendent Jay Kjos and Business Manager Heidi Hagen

Description:  Motion by                                 to adopt the agenda as amended/presented
 
Seconded by                          vote

Description:   

Description:  If needed:
                        Motion by                           to remove the following from the consent agenda:


                        Seconded by                     vote

Description:  Motion by                           to approve the following consent items:

1.  May 20, 2024 Principal negotiation committee meeting minutes; May 20, 2024 regular board meeting minutes, May 28, 2024 Rebranding committee meeting;
2.  Activity fund and monthly claims in the amount of $ 1,750,195.38;
3. Notice of Assignments for the following extra-curricular coach/advisors: Nicole Skoog, Associate Head Volleyball Coach Step 1; Jodi Tolkkinen, Associate Head Volleyball Coach Step 2;

Description:  Motion by                                      to approve the Kenmark Invoices in the amount of $1,760.00 as presented.

Seconded by                          vote

Description:  Board Delegates and Liaisons for 2024 
Crisis Management: David Treinen
Freshwater Ed Dist: Katie Howard
MSHSL: David Treinen
MSBA: Cherie Peterson
Sourcewell: Julia Kicker
Wadena County Collaborative: Helen Lehto
Community Education Rep: Andrea Haverinen
WBWF: Katie Howard and Cherie Peterson
Pairing and Sharing: Andrea Haverinen and Helen Lehto
Building Advisory: Helen Lehto and David Treinen
Rebranding Committee: Cherie Peterson, Katie Howard and David Treinen
Region 5 Development Commission: Andrea Haverinen
Negotiations:
          Licensed: Julia Kicker and Cherie Peterson
          Paraprofessionals: Katie Howard and Helen Lehto
          Principals: Andrea Haverinen and David Treinen

Description:  Motion by                     to accept the letter of resignation from Jane Peterson, Paraprofessional, effective May 28, 2024. We thank Jane for her dedicated service to the students of our school.

Seconded by                           vote

Motion by                     to accept the letter of resignation from Parker Syverson, Elementary Teacher, effective June 4, 2024. We thank Parker for his one year of dedicated service to the students of our school.

Seconded by                           vote

Motion by                     to accept the letter of resignation from Amanda Korvela, Paraprofessional, effective May 28, 2024. We thank Amanda for her two years of dedicated service to the students of our school.
Seconded by                           vote

Motion by                     to accept the letter of resignation from Jennifer Sandberg, Paraprofessional, effective May 30, 2024. We thank Jennifer for her dedicated service to the students of our school.

Seconded by                           vote

Motion by                     to accept the letter of resignation from Dylan Urvig, Custodian, effective June 4, 2024. We thank Dylan for his dedicated service to the students of our school.

Seconded by                           vote

Motion by                     to accept the letter of resignation from Emily Huotari, Elementary Teacher, effective June 4, 2024. We thank Emily for her three years of dedicated service to the students of our school.

Seconded by                           vote

Motion by                     to accept the letter of resignation from Holly Westad, High School Teacher, effective June 13, 2024. We thank Holly  for her two years of dedicated service to the students of our school.

Seconded by                           vote
 

Description:  Motion by                             to approve the request for up to 8 weeks FMLA starting on or about August 1, 2024.

Seconded by                     vote

Motion by                             to approve the request for up to 12 weeks FMLA starting on or about September 23, 2024.

Seconded by                     vote

Description:  Motion by                                 that
After one year of service, we renew the contracts for 2024-2025 to the following certified staff: Allison Schmitz, Sam Olson, Logan Redetzke and Laura Takkunen.

After two years of service, we renew the contracts for 2024-2025 to the following certified staff: Andria Bristow, Tanya Carney, Abby Hoverson, Paige Pietila, MacKenzie Zetah, Larry Zadnikar, Jessica Wattenhofer, Brian Carlson, Jolene Harris and Pamela Johnson.

After two years of service, we renew the contract for 2024-2025 and grant tenure to Sara Kinyoun.

Seconded by                          vote

Description:  Motion by                           to approve the MOU as presented.

Seconded by                               vote

Description:  Motion by                           to approve the Quote by Dell Technologies as presented not to exceed $34,100.00.

Seconded by                                 vote

Description:  Motion by                           to approve the first reading of the device and usage handbook for the 2024-2025 school year, as presented.

Seconded by                              vote

Description:  Motion by                          to approve the request from Menahga Girls Varsity basketball team to attend an out-of-state basketball tournament at Wisconsin Dells on July 8, 2024 to July 10, 2024. All expenses to be paid through Menahga basketball boosters.

Seconded by                            vote

Description:  Member                                                              introduced the following resolution and moved its adoption:
RESOLUTION ESTABLISHING DATES FOR FILING AFFIDAVITS OF CANDIDACY
BE IT RESOLVED by the School Board of Independent School District No. 821, Menahga Public School, State of Minnesota, as follows:
1. The period for filing affidavits of candidacy for the office of school board member of Independent School District No. 821, Menahga, Minnesota shall begin on July 30, 2024 and shall close on August 13, 2024.  An affidavit of candidacy must be filed in the office of the school district clerk and the $2 filing fee paid prior to 5:00 o'clock p.m. on August 13, 2024.
2. The clerk is hereby authorized and directed to cause notice of said filing dates to be published in the official newspaper of the district, at least two (2) weeks prior to the first day to file affidavits of candidacy.
3. The clerk is hereby authorized and directed to cause notice of said filing dates to be posted at the administrative offices of the school district at least ten (10) days prior to the first day to file affidavits of candidacy.
4. The notice of said filing dates shall be in substantially the following form:
NOTICE OF FILING DATES FOR ELECTION TO THE SCHOOL BOARD
INDEPENDENT SCHOOL DISTRICT NO. 821
MENAHGA PUBLIC SCHOOL
STATE OF MINNESOTA
     NOTICE IS HEREBY GIVEN that the period for filing affidavits of candidacy for the office of school board member of Independent School District No. 821, Menahga Public School, shall begin on July 30, 2024, and shall close at 5:00 o'clock p.m. on August 13, 2024.
    The general election shall be held on Tuesday, November 5, 2024.  At that election, 3 (three) members will be elected to the School Board for terms of four (4) years.
     Affidavits of Candidacy are available from the school district clerk, (216 Aspen Ave SE, Menahga MN, enter door #8E). The filing fee for this office is $2.  A candidate for this office must be an eligible voter, must be 21 years of age or more on assuming office, must have been a resident of the school district from which the candidate seeks election for thirty (30) days before the general election, and must have no other affidavit on file for any other office at the same primary or next ensuing general election. 
     The affidavits of candidacy must be filed in the office of the school district clerk and the filing fee paid prior to 5:00 o'clock p.m. on August 13, 2024.
Dated: June 17, 2024 BY ORDER OF THE MENAHGA PUBLIC SCHOOL BOARD
/s/Katie Howard, School District Clerk

The motion for the adoption of the foregoing resolution was duly seconded by                                                     
A roll call vote being taken, the following voted in favor: 

And the following voted against: 

Whereupon said resolution was declared duly passed and adopted.
 

Description:  Board member                          introduced the following resolution Appointing Identified Official with Authority (IOwA) for the External User Access Recertification System
     WHEREAS the Minnesota Department of Education requires that school districts annual designate an Identified Official with Authority to comply with the MNIT Enterprise Identity and Access Management Standard which states that all user access rights to Minnesota state systems must be reviewed and recertified at least annually.  The Identified Official with Authority will assign job duties and authorize external user's access to MDE secure systems for their local education agency (LEA). 
     THEREFORE, the Menahga Public School Board recommends to authorize Jason Kjos to act as the Identified Official with Authority (IOwA) for Menahga Public School District 0821-01.

Resolution duly seconded by

And upon a roll call vote being taken, the following voted in favor:

And the following voted against:
 

Description:  Motion by                              to approve the letter of audit engagement from Eide Bailly for FY2024.

Seconded by                          vote

Description:  Motion by                               to call for quotes for the goods and services for FY25.

Seconded by                          vote

Description:  Motion by                      to approve the FY25 Budget as presented.

Seconded by                            vote

Description:  Motion by                       to approve the FED agreement for a .5 FTE School Counselor.

Seconded by                             vote

Description:  Motion by                          to renew the auto, property, workers' compensation and liability insurance renewal for FY25 from Weizenegger Engel Insurance in the amount of $108,278.38 as presented.

Seconded by                     vote
 

Description: 
The following resolution was introduced by ___________________________                                     

        RESOLUTION ACCEPTING DONATIONS
    WHEREAS, MS 123B.02, Subd. 6 provides:  "The board may receive, for the benefit of the district, bequests, donations, or gifts for any proper purpose and apply the same to the purpose designated.  In that behalf, the board may act as trustee of any trust created for the benefit of the district, or for the benefit of pupils thereof, including trusts created to provide pupils of the district with advanced education after completion of high school, in the advancement of education."; and
   WHEREAS, MS 465.03 provides: "Any city, county, school district or town may accept a grant or devise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor.  Nothing herein shall authorize such acceptance or use for religious or sectarian purposes.  Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full."; and
   WHEREAS, every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full; 
   THEREFORE, BE IT RESOLVED, that the School Board of Menahga Public School Dist 821 gratefully accept the following donations as identified below: $600.00 to FCCLA from the VFW Auxiliary, $500.00 to FCCLA from the Menahga Gateway Lions; $1,600.00 to FCCLA from the VFW Post 6206. Resolution seconded by  _________________________

The vote on adoption of the Resolution was as follows:
   voting aye:
   voting nay:
   absent:
   Whereupon, said resolution was declared duly adopted.

Description:  Motion by                                to adjourn the June 17, 2024 regular meeting of the Menahga Public School board at

Seconded by                         vote

Description:  July 15, 2024, Regular Board Meeting 6:30 p.m.
July 29, 2024, Board Work Session 6:30 p.m.
August 19, 2024, Regular Board Meeting 6:30 p.m.
September 16, 2024, Regular Board Meeting 6:30 p.m.
October 21, 2024, Regular Board Meeting 6:30 p.m.
November 18, 2024, Regular Board Meeting 6:30 p.m.
December 16, 2024, begin at 6:00 (allowing for Truth in Taxation hearing).