Public Meeting Agenda: January 14, 2020 at 6:00 PM - Regular Board Meeting

I. Meeting Called to Order

II. Moment of Silence

III. Pledge of Allegiance

IV. Roll Call

V. Public Audience

Description: The Board shall allow each member of the public who desires to address the Board regarding an item on the agenda during the public testimony portion of the agenda. Below are the rules and procedures to be followed by members of the public who wish to address the Board.

1. Sign-up sheet: Please sign in and (a) identify the number of individuals interested in speaking, (b) the names of the individuals, (c) who the individuals represent (or if they intend to speak in their individual capacity) and, (d) what the individual intends to speak on—specifically identifying if the individual intends to speak on an agenda item or a matter not on the agenda.

2. Order: In general, individuals intending to address the board regarding agenda items specifically will be called to speak in the numerical order as reflected on the sign-up sheet. Any members not present when their names are called will forfeit their right to speak with reclamation rights subject to the will of the presiding officer.

3. Timing: The board will establish a window of time that each individual will be allowed to speak. The Board will allot 3 minutes per person.

4. Subject matter limitation: Only items on the agenda may be addressed by individuals speaking before the board.

5. Issues not on agenda: Individuals intending to speak on items not on the agenda shall be directed to the Superintendent or designee.

6. Board Response: Specific factual information or recitation of existing policy may be furnished in
response to inquiries, but the Board shall not deliberate or enter into dialogue with members of the public during this portion of the meeting.

PublicTestimony

The Board shall not tolerate disruption of the meeting by members of the audience. If, after at least one warning from the presiding officer, any person continues to disrupt the meeting by his or her words or actions, the presiding officer may request assistance from law enforcement officials to have the person removed from the meeting.

VI. Recommend approving the agenda of the Regular Board Meeting of January 14, 2020, with any corrections/deletions.

VII. Recommend approving the Minutes for the Regular Board Meeting held on Tuesday, December 10, 2019; with any corrections.

VIII. Superintendent's Report

VIII.A. Conference Presentation:

VIII.A.1. Presentation on School Board Recognition Month by Stetson Roane and RISD Administrators.

VIII.A.2. Tax Collection Report

VIII.A.3. Business/Financial Report

VIII.A.4. Presentation on the Raymondville ISD Budget Calendar 2020-2021 by David Longoria, Chief Financial Officer.

VIII.A.5. Presentation of Food Service Department by David Longoria, Chief Financial Officer.

VIII.B. Standing Board Agenda Items:

VIII.B.1. January and February Calendars

IX. Consent Agenda

IX.A. Recommend approval of the following General Function Items:

IX.A.1. Consider policy BE LOCAL for possible action by the board of trustees.

IX.B. Recommend approval of the following Contracts and Agreements:

IX.B.1. Recommend approving Letter of Commitment between Region One Education Service Center Rural Internship Initiatives and Raymondville ISD.

IX.B.2. Recommend approving Agreement of Project Support between Texas A&M International University and Raymondville ISD for the Migrant and Seasonal Head Start Program.

IX.B.3. Recommend approving Intent to Collaborate Memorandum of Understanding between UMOS Migrant and Seasonal Head Start Program and Raymondville ISD.

IX.C. Recommend approval of the following payment(s):

IX.C.1. Recommend approval of payment to The Bank of New York Mellon in the amount of $1,463,100 from Debt Service Fund 599.

IX.D. BUDGET AMENDMENT

IX.D.1. Recommend approval of Budget Amendment #20-008 in the amount of $51,000.00 from the Lower Rio Grande Valley Empowerment Zone for Raymondville Independent School District for the School Year 2019-2020 (New Funding)

IX.D.2. Recommend approval of Budget Amendment #20-009 to use Unassigned Fund Balance in the amount of $116,000.

IX.E. Recommend approval to Award Bids / Proposal(s):

IX.E.1. Recommend approval to award RFP #20-008 charter bus services district wide to Escamilla Tour Bus and OK Tours, subject to the District's needs and funding.(Annual Bid)

IX.E.2. Recommend approval to award RFP #20-009 fabric shade structures to T.F. Harper & Associates, subject to the District's needs and funding.(Annual Bid)

IX.E.3. Recommend approval to award RFP #20-010 caliche, related materials and services district wide to Barnhart Trucking Co., subject to the District's needs and funding.(Annual Bid)

IX.E.4. Recommend approval to award RFP #20-011 preventative maintenance, service repair, parts and inspections for kitchen equipment and coolers/freezers/refrigeration district wide to Exothermic,subject to the District's needs and funding.(Annual Bid)

IX.F. Recommend approval to Solicit Bids / Proposal(s):

IX.F.1. Recommend approval to solicit a Request for Proposal for fumigation/extermination district wide. (Annual Bid)

IX.F.2. Recommend approval to solicit a Request for Proposal for bus mechanic service district wide. (Annual Bid)

IX.F.3. Recommend approval to solicit a Request for Proposal for auto mechanic service district wide. (Annual Bid)

IX.F.4. Recommend approval to solicit a Request for Proposal for oxygen, acetylene and welding supplies district wide. (Annual Bid)

IX.F.5. Recommend approval to solicit a Request for Proposal for awards, incentives, and promotional items district wide. (Annual Bid)

IX.F.6. Recommend approval to solicit a Request for Proposal for HVAC units and service.

IX.F.7. Recommend approval to solicit a Request for Proposals for District-wide property & casualty insurance coverage.

X. CLOSED MEETING: as pursuant to the Texas Government Code Section: 551.071, 551.072, 551.074, 551.082, 551.084 and 551.001.

Description:

X.A. Personnel Matters:

X.A.1. Resignation(s)

X.A.2. New Hire(s)

X.B. Consultation with Attorney regarding threatened and pending litigation:

Description:
(BOARD RECONVENES AFTER CLOSED MEETING)

A. Recommend approval on personnel matters discussed in Closed Meeting.

Motion___________ Second_________ Vote__________

B. Recommend approval on litigation matters discussed in Closed Meeting.

Motion___________ Second_________ Vote__________

XI. Announcement(s):

XI.A. The next scheduled Special Board Meeting of the Board of Trustees’ will be held on Monday, January 20, 2020 at 6:00 p.m., to discuss the Superintendent Evaluation Instrument for the 2019-2020 school year. The meeting will be held in the Raymondville I.S.D. Boardroom.

XI.B. The next scheduled Team Building Workshop of the Board of Trustees’ will be held on Tuesday, January 21, 2020 at 6:00 p.m. The Workshop will be held in the Raymondville I.S.D. Boardroom.

XI.C. The next scheduled Regular Board Meeting of the Board of Trustees’ will be held on Tuesday, February 11, 2020 at 6:00 p.m. The meeting will be held in the Raymondville I.S.D. Boardroom.

XII. Adjournment

Description:
Motion___________ Second_________ Vote__________

January 14, 2020 at 6:00 PM - Regular Board Meeting

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