Public Meeting Agenda: April 10, 2018 at 6:00 PM - Regular Board Meeting

I. Meeting Called to Order

II. Moment of Silence

III. Pledge of Allegiance

IV. Roll Call

V. Recommend approving the agenda of the Regular Board Meeting of April 10, 2018, with any corrections/deletions.

VI. Superintendent's Report

VI.A. Conference Presentation:

VI.A.1. Tax Collection Report

VI.A.2. Business/Financial Report

VI.A.3. Presentation of the 2017-2018 Bus Driver of the Year Award by Richard Flores, Maintenance/Transportation Director.

VI.A.4. Presentation on AVID by Andrea Mungia, C & I Director and AVID Teachers.

VI.A.5. Cybersecurity presentation by David Flores, Network Administrator.

VI.B. Standing Board Agenda Items:

VI.B.1. April and May Calendars

VII. Public Audience

Description: If you wish to address the Board of Trustees during the Public Audience portion of today’s meeting, please print your name on the form provided. According to Raymondville I.S.D. Policy BED (Local), only those persons (on the list) who request to speak shall be heard. The speaker shall limit remarks to five minutes. The Board shall allot no more than 30 minutes for the Public Audience portion of the meeting. Complaints and concerns for which other resolution channels are provided shall be directed through those channels. These complaints include complaints on the following subjects: employee complaints, termination of employment, student complaints, removal to alternative education program, and expulsion. If the Board President determines that a person has not attempted to resolve a matter administratively, the person shall be directed to the appropriate policy for attempted resolution before bringing the matter to the Board. Complaints against specific employees or officers of Raymondville I.S.D. shall be heard in Closed Meeting, as authorized by the Texas Government Code Title 5-Section: 551.074 (1) and (2). If your topic concerns complaints against specific employees or officers, please note this on the sign-up sheet. You must make your points on issues in a constructive and courteous fashion pursuant to Robert’s Rule of Order.

VIII. Consent Agenda

VIII.A. Recommend approval of the following General Function Items:

VIII.A.1. Recommend to approve position change as listed for the 2017-2018 school year in the amount of $40,000 from Community Youth Development grant fund 199(184).

VIII.A.2. Recommend approval to certify the Instructional Materials Allotment and TEKS Certification, 2018-2019.

VIII.B. Recommend approval of the following Budget Amendment:

VIII.B.1. Recommend approval of Budget Amendment #18-026 to use Unassigned Fund in the amount of $15,000 from Fund Balance Fund 199 to fund the Special Education Student trip.

VIII.C. Recommend approval of the following Contracts and Agreements:

VIII.C.1. Recommend to approve MOU between Texas State Technical College and Raymondville Independent School District.

VIII.C.2. Recommend to approve Grant Writing Service Contract between Educational Research Institute and Raymondville Independent School District.

VIII.C.3. Discussion and possible consideration of the renewal agreement between Raymondville ISD and Southwest Food Service Excellence for the Foodservice Management Company for the 2018-2019 school year. The contract shall be for one year and may be renewed by mutual agreement for two additional one-year periods.

VIII.C.4. Recommend approval to extend the contract with Pattillo, Brown & Hill, L.L.P. for audit services for fiscal year 2017-2018, in the amount of $28,000.00, from Local Maintenance Fund 199.

VIII.D. Recommend approval to Award Bids / Proposal(s):

VIII.D.1. Recommend approval to award RFP # 17-027 general merchandise and school related products and services for department/schools district wide to American Ceramic Supply Company. Subject to the District's needs and funding.

VIII.D.2. Recommend approval to award RFP #18-004 consultant/speaker services district wide to C1 Fiber, Lead4ward and KAMICO. Subject to the District's needs and funding.

VIII.D.3. Recommend approval to award RFQ # 18-009 copiers district wide to Toshiba. Subject to the District's needs and funding.

VIII.D.4. Recommend approval to award RFP #18-011 air conditioning systems, parts and service district wide to G & R Air Conditioning and Refrigeration. Subject to the District's needs and funding. (Annual Bid)

VIII.D.5. Recommend approval to award RFP #18-012 bus mechanic labor district wide to Longhorn Bus Sales. Subject to the District's needs and funding. (Annual Bid)

VIII.D.6. Recommend approval to award RFP #18-013 auto mechanic labor district wide to Roy's Car Care Center. Subject to the District's needs and funding. (Annual Bid)

VIII.D.7. Recommend approval to award RFP #18-014 fumigation/extermination services & materials district wide to Pest Free Extermination. Subject to the District's needs and funding. (Annual Bid)

VIII.D.8. Recommend approval to award RFP #18-015 awards, incentives and promotional items district wide to various vendors. Subject to the District's needs and funding. (Annual Bid)

VIII.D.9. Recommend approval to award RFP #18-016 student and employee on-site drug screening and DOT exam to Infinity Drug and Alcohol Screening. Subject to the District's needs and funding. (Annual Bid)

VIII.D.10. Recommend approval to award RFP #18-017 oxygen acetylene and welding supplies district wide to Praxair Distribution Inc. Subject to the District's needs and funding. (Annual Bid)

VIII.E. Recommend approval to Solicit Bids / Proposal(s):

VIII.E.1. Recommend approval to solicit a Request for Proposal for building supplies and materials district wide. (Annual Bid)

VIII.E.2. Recommend approval to solicit a Request for Proposal for fire extinguisher supplies, services and inspections district wide. (Annual Bid)

VIII.E.3. Recommend approval to solicit a Request for Proposal for fire alarm, sprinkler system and backflow for testing, inspection, service, and materials district wide. (Annual Bid)

VIII.E.4. Recommend approval to solicit a Request for Proposal for split face block, sand, cement, water repellent, masonry lateral reinforcement (ladders), block ties, and cement tint district wide. (Annual Bid)

IX. CLOSED MEETING: as pursuant to the Texas Government Code Section: 551.071, 551.072, 551.074, 551.082, 551.084 and 551.001.

Description:

IX.A. Personnel Matters:

IX.A.1. Retiree(s)

IX.A.2. Resignation(s)

IX.A.3. Recommend approval of one year probationary contracts for professional employees for the 2018-2019 school year, subject to receipt of all outstanding documentation.

IX.A.4. Recommend approval of one year term contracts for professional employees for the 2018-2019 school year, subject to receipt of all outstanding documentation.

IX.A.5. Recommend the proposed non-renewal of teacher (C.C.) at the end of the 2017-2018 school year pursuant to Board Policy DFBB (Legal)

IX.B. Discussion of Board Operating Procedures.

IX.C. Consultation with Attorney regarding threatened and pending litigation:

Description:
(BOARD RECONVENES AFTER CLOSED MEETING)

A. Recommend approval on personnel matters discussed in Closed Meeting.

Motion___________ Second_________ Vote__________

B. Recommend approval on litigation matters discussed in Closed Meeting.

Motion___________ Second_________ Vote__________

X. Announcement(s):

X.A. The next scheduled Budget Workshop will be held on Tuesday, May 8, 2018 at 6:00 p.m. followed by the Regular Board Meeting of the Board of Trustees’ at 6:01 p.m. The meeting will be held in the Raymondville I.S.D. Boardroom.

XI. Adjournment

Description:
Motion___________ Second_________ Vote__________

April 10, 2018 at 6:00 PM - Regular Board Meeting

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