June 26, 2017 at 6:30 PM - Regular Meeting

1. Call to order/roll call/adoption of agenda/consent grouping

2. Approval of the regular and Closed Session minutes from the June 12, 2017, Board Meeting.

3. Communications

4. * Staff Reports

4.a. CHS - Mike Kapolka

4.b. Beach Middle - Nick Angel

4.c. Finance and Administrative Services - Michelle Cowhy

4.d. Instruction, Curriculum and Human Resources - Marcus Kaemming

4.e. Athletics - Brad Bush

5. Board Member and Student Liaison Reports

6. Public Input

7. Superintendent/Board Discussion

8. * Consent Action Items:

8.a. Action Item 91-16-17. Superintendent Helber recommends the Board approve the new and revised Board Policies: 0167.3 Participation at Board Meetings - Revised; 0168.1 Open Meeting - Revised; 2221 Mandatory Courses - New; 2461 Recording of District Meetings Involving Students and/or Parents - New; 2623    Student Assessment - New; 3120.04Employment of Substitutes - Revised; 3121 Criminal History Record Check - Revised; 4121 Criminal History Record Check - Revised; 5111.01 Homeless Students - Replacement; 5111.03Children and Youth in Foster Care - New; 5517.01 Bullying and Other Aggressive Behavior Toward Students - Revised; 5610 Emergency Removal, Suspension, and Expulsion of Nondisabled Students - Revised; 5610.01 Expulsions/Suspensions Required by Statute - Revised; 7540.02 Web Content, Services and Apps - Revised; 8330 Student Records - Revised; 8340 Letters of
Reference - New; 8400 School Safety Information - Revised; 8500 Food Services - Revised; 8510 Wellness - Revised.

8.b. Action Item 92-16-17. Superintendent Helber recommends the Board approve the 2017-2018 CHS Handbook

8.c. Action Item 93-16-17. Superintendent Helber recommends the Board approve the 2017-2018 BMS Handbook

8.d. Action Item 94-16-17. Superintendent Helber recommends the Board approve the 2017-2018 North Creek and South Meadows Handbook

8.e. Action Item 95-16-17. Superintendent Helber recommends the Board approve the Chartwells Contract Renewal.

8.f. Action Item 96-16-17. Superintendent Helber recommends the Board approve the men's cross country team field trip request to Wolverine, MI for its annual training camp from August 10-12, 2017.

9. Individual Action Items

9.a. Action Item 97-16-17.  Superintendent Helber recommends the Board approve the girls basketball field trip request to travel to Hope College in Holland, MI from July 9-12, 2017, for its annual team camp.

9.b. Action Item 98-16-17. Superintendent Helber recommends the Board designate Chelsea State Bank as the District’s depository for the 2017-18 school year. The accounts are the 2008, 2012, 2013, 2016 and 2016b Debt Retirement Fund Accounts; the General Fund, Vendor AHC, Payroll, Lunch Fund, Athletics Fund, and Sinking Fund Accounts; the 2004 Bond Fund, 2009, 2012 and 2016 Capital Projects Fund Accounts; North Creek Elementary, South Meadows, Beach Middle School and Chelsea High School Activity Accounts; the Steven E. Lewis, Peabody, CSD Memorial, Special Olympics Scholarship Funds, and the BAS Health Insurance Account.

9.c. Action Item 99-16-17. Superintendent Helber recommends that the Board authorize following persons to sign checks drawn against various funds as indicated in the chart below, and that the Board Treasurer, Business Services Accountant, Executive Director of Finance and Administrative Services, and the Superintendent of Schools are authorized to endorse checks “For Deposit Only.” 

9.d. Action Item 100-16-17. Superintendent Helber recommends the Executive Director of Business and Operations, or designee, and the Superintendent be authorized to transfer funds by electronic transfer, except where a check is specifically required.

9.e. Action Item 101-16-17. Superintendent Helber recommends the Secretary of the Board be authorized to sign promissory notes, State Aid notes, tax anticipation notes, or any other document authorized by and on behalf of the Board.  Any other officer of the Board may sign documents of the Board in the absence of any other officer.

9.f. Action Item 102-16-17. Superintendent Helber recommends the Board retain the legal firms of Varnum, Riddering, Schmidt & Howlett, LLP, and Thrun Law Firm, PC, to represent the District during the 2017-18  school year, and the Superintendent shall be authorized to engage other specific legal counsel, as the need may arise.

9.g. Action Item  103-16-17. Superintendent Helber recommends the Board appoint the Executive Director of Finance and Administrative Services as the Election Administrator and Deputy to the Board Secretary for election-related matters, and Deputy to the Board Treasurer to perform the duties required of the Board Treasurer.

9.h. Action Item 104-16-17. Superintendent Helber recommends the Board set the fee for providing hard copies of the Board Meeting Agenda Packet for individuals, organizations, firms, or corporations at $50.00 per year in accordance with MCL 15. 266. 

9.i. Action Item 105-16-17. Superintendent Helber recommends the Board designate Chelsea State Bank, Fifth Third Bank, Flagstar, Michigan School District Liquid Asset Fund, Bank of NY Mellon, US Bank and  Huntington National Bank as investment depositories for Chelsea School District for the 2017-2018 fiscal year and that the Superintendent and Executive Director of Finance and Administrative Services signatures be attached to the investment accounts.

Further moved that the superintendent or designee is authorized to transfer funds to/from investment accounts to other savings/checking accounts of the District and is authorized to invest district moneys in accordance with state and/or federal law and Board Policy.

9.j. Action Item 106-16-17. Superintendent Helber recommends the Board approve the 2016-2017 Amended Budgets.

9.k. Action Item 107-16-17. Superintendent Helber recommends the Board approve the 2017-2018 Preliminary Budgets.

9.l. Action Item 108-16-17. Superintendent Helber recommends the Board join the Michigan Association of School Boards (MASB) for the 2017-2018 school year.

9.m. Action Item 109-16-17. Superintendent Helber recommends the Board approve the membership resolution to join the Michigan High School Athletic Association (MHSAA) for the 2017-2018 school year.

10. * Information/Discussion

11. Public Input

12. Superintendent Report

13. Commendations/Thank-you

14. Upcoming Events

15. Closed Session, if necessary. (MCL 380.503)

16. Other

17. Adjournment