June 25, 2012 at 6:00 PM - Regular Meeting

1. Call to order/roll call/adoption of agenda/consent grouping

2. * Approval of the regular and Closed Session minutes from the June 11, 2012, Board Meeting.

3. * May Finance Report

4. Communications

5. Special Presentations 

5.a. District Goals - Andrew Ingall

6. *  Staff Reports

6.a. Chelsea High School - Julie Deppner

6.b. Beach Middle School - Nick Angel

6.c. Executive Director of Instruction - Andrew Ingall

6.d. Executive Director of Finance - Teresa Zigman

6.e. Athletics - Mike Kapolka

7. Board Member Reports

8. Public Input

9. Superintendent/Board Discussion

10. * Consent Action Items:

10.a. Action Item 113-11-12. Superintendent Killips recommends the Board approve the new and revised Board Policies.
7542 Network Access from Personally-Owned Computers and/or Other Web-Enabled Devices Revised
8470 Students - Sex Offender Registry;  Criminal Convictions Deleted
9700 Relations with Special Interest Groups     New
9700.01 Advertising and Commercial Activities  New

10.b. Action item 114-11-12.  Superintendent Killips recommends the Board approve the resolution authorizing the WISD to purchase HR/Finance software on behalf of the district.

11. *Individual Action Items

11.a. Action Item 115-11-12.  Superintendent Killips recommends the Board designate Chelsea State Bank as the District’s depository for the 2012-13 school year.  The accounts are the 2012 Debt Retirement Fund, the 2009 Debt Retirement Fund, the 2008 Debt Retirement Fund, the 2006 Debt Retirement Fund, the 2004 Debt Retirement Fund, the General Fund, Payroll, Cafeteria, Sinking Fund, the 2009 Bond Fund, the 2004 Bond Fun, the 2012 Bond Fund, the North Creek Elementary, South Meadows, Beach Middle School and Chelsea High School Activity Accounts, Athletics, Special Education Misc. Expenses, Special Education Housecleaning, the Steven E. Lewis Memorial Fund, the Peabody Scholarship Fund, the CSD Memorial Fund, the Chelsea School District Student Funds Account, the CSD ADN Insurance Fund and the NGS Insurance Fund.

11.b. Action Item 116-11-12. Superintendent Killips recommends that the following persons are hereby authorized to sign checks drawn against various funds as indicated in the chart below, and that the Board Treasurer, Finance Coordinator, Executive Director of Finance, and the Superintendent of Schools are authorized to endorse checks “For Deposit Only.” 

11.c. Action Item 117-11-12. Superintendent Killips recommends the Executive Director of Finance, or designee, and the Superintendent be authorized to transfer funds by electronic transfer, except where a check is specifically required.

11.d. Action Item 118-11-12. Superintendent Killips recommends the Secretary of the Board be authorized to sign promissory notes, State Aid notes, tax anticipation notes, or any other document authorized by and on behalf of the Board.  Any other officer of the Board may sign documents of the Board in the absence of any other officer.

11.e. Action Item 119-11-12. Superintendent Killips recommends the Board retain the legal firms of Varnum, Riddering, Schmidt & Howlett, LLP, and Thrun Law Firm, PC, to represent the District during the 2012-13  school year, and the Superintendent shall be authorized to engage other specific legal counsel, as the need may arise.

11.f. Action Item 120-11-12. Superintendent Killips recommends the Board appoint the Executive Director of Finance as the Election Administrator and the Deputy to the Board Secretary for election-related matters, and Deputy to the Board Treasurer to perform the duties required of the Board Treasurer.

11.g. Action Item 121-11-12. Superintendent Killips recommends the Board approve the Board meeting dates for 2012-13 school year as listed:

11.h. Action Item 122-11-12. Superintendent Killips recommends the Board set the fee for providing hard copies of the Board Meeting Agenda Packet for individuals, organizations, firms, or corporations at $50.00 per year (July 1, 2012 - June 30, 2013), according to MCL 15. 266. 

11.i. Action Item 123-11-12.  Superintendent Killips recommends the Board join the MASB for the 2012-13 school year.

11.j. Action Item 124-11-12. Superintendent Killips recommends the Board join the MHSAA for the 2012-13 school year.  

11.k. Action Item 125-11-12. Superintendent Killips recommends the Board approve the hiring of Lindsey Heckler as a third grade teacher at South Meadows.

11.l. Action Item 126-11-12.  Superintendent Killips recommendsthe Board approve the hiring of Cameron Groenewoud as the part time Early Childhood Special Education (ECSE) teacher.

11.m. Action Item 127-11-12.  Superintendent Killips recommends the Board approve the bid for the WSEC lighting project in the amount of $24,822 from Airport Lighting to be paid by Sinking Fund monies in addition a 10% contingency set aside for unforseen items.

11.n. Action Item 128-11-12.  Superintendent Killips recommends the Board approve the extension of one year to Jason Morris' contract as the part time Beach Middle School Athletic Director.

11.o. Action Item 129-11-12.Superintendent Killips recommends the Board approve the Final Amended Budgets for 2011-2012, as presented at the Budget Hearing. 

11.p. Action Item 130-11-12. Superintendent Killips recommends the Board approve the Preliminary Budgets for 2012-2013, as presented at the Budget Hearing.

12. * Information/Discussion

12.a. Letter from Music Boosters

13. Public Input

14. Superintendent Report

15. Commendations/Thank-you's

16. Upcoming Events

17. Closed Session for the purpose of the CEA negotiations, IUOE negotiations and the superintendent's evaluation. (MCL 380.503)

18. Other

19. Adjournment