April 16, 2012 at 6:30 PM - Regular Meeting

1. Call to order/roll call/adoption of agenda/consent grouping

2. *  Approval of the minutes of the regular and Closed Session minutes from the March 19, 2012, Board Meeting.

3. * February Finance Report

4. Communications

5. Special Presentations 

5.a. New Writing Program - Lisa Nickel

6. *  Staff Reports

6.a. High School - Julie Deppner

6.b. Beach Middle School - Nick Angel

6.c. Assistant Superintendent - Lynn Bollman

6.d. Executive Director of Instruction - Andrew Ingall

6.e. Executive Director of Finance - Teresa Zigman

6.f. North Creek - Marcus Kaemming

6.g. South Meadows - Lisa Nickel

6.h. Food Service - Sara Simmerman

6.i. Transportation - Jeff Knasiak

6.j. Special Education - Jim Woodhams

6.k. Operations - Ron Livengood

6.l. Technology - Scott Wooster

7. Board Member Reports

8. Public Input

9. Superintendent/Board Discussion

10. * Individual Action Items:

10.a. Action Item 80-11-12. Superintendent Killips recommends the Board adopt the Proposed Preliminary Debt Retirement Funds Budget.

10.b. Action item 81-11-12.  Superintendent Killips recommends the Board approve for the remainder of the 2012 calendar year only, that the terms of office of the officers elected for the 2011-2012 school year; Steve Olsen, President; Laurel McDevitt, Vice President; Anne Mann, Secretary; Jeff Crowder, Treasurer; are extended to the end of the first meeting in January of 2013, at which time an election of officers will be conducted and the newly elected officers will assume their duties at the conclusion of that meeting for the following year in accordance with Board Policies 0151 and 0152.

10.c. Action item 82-11-12.  Superintendent Killips recommends the Board accept a donation from Chelsea United Way to the Parents As Teachers program in the amount of $6,000.00.  This represents distributions for the 2012 member agency allocations.

10.d. Action Item 83-11-12.  Superintendent Killips recommends the Board approve the Beach pool scoreboard bid package from Reigle Timing in the amount of $ 43,730, plus a 10% contingency of $4,373 for a total budget of $48,103, to be paid through 2009 Bond funds.

10.e. Action Item 84-11-12.  Superintendent Killips recommends the Board accept the bid package for the high school parking lot and tennis court improvements from Best Asphalt in the amount of $1.013,270. plus a 15% contingency of $151,991, plus $30,000 for testing and survey work for a total budget of $1,195,261;  $150,000 to be paid through 2009 bond funds and $1,045,261 to be paid through 2012 bond funds.

10.f. Action Item 85-11-12.  Superintendent Killips recommends the Board grant the authority to the Director of Operations the ability to approve change orders that are $5,000 or less; and the authority to the Superintendent the ability to approve change orders that are $20,000 or less.  Any change order greater than $20,000 requires Board approval.

10.g. Action Item 86-11-12. Superintendent Killips recommends the Board accept the bid package for the high school tennis court improvements from Racquet Sports in the amount of $31,175 plus a 15% contingency of $4,676, for a a total budget of $35,851, to be paid through 2012 bond funds. (refer to page 40)

11. * Information/Discussion

11.a. Field trip request from CHS Student Council Cabinet to travel to Chicago's Loyola Campus from June 27-29, 2012.

11.b. Post-Issuance Tax Compliance Policy

12. Public Input

13. Superintendent Report

14. Commendations/Thank-you's

15. * Upcoming Events

16. Closed Session for the purpose of the CEA negotiations. (MCL 380.503)

17. Other

18. Adjournment