October 27, 2023 at 12:30 PM - Regular
Agenda |
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1. CALL TO ORDER
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2. RECORD OF ATTENDANCE (Information)
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3. REVIEW AND CONSIDER APPOINTMENT TO FILL VACANT PLACE 1 POSITION ON ESC BOARD OF DIRECTORS (Action and Information)
Description:
The process for filling a vacancy for the ESC Board of Directors is outlined in the attachment BBB(LEGAL). The required vacancy notice to all district superintendents was emailed on September 27, 2023, and is included as an attachment.
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4. ADMINISTER OATH OF OFFICE TO PLACE 1 ON ESC BOARD OF DIRECTORS (Information)
Description:
Mr. Tim Gilliland, appointee for Place 1 ESC Board of Directors, will be administered the oath of office by Mr. David Schaeffer, Board Chairman.
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5. REVIEW AND CONSIDER APPROVAL OF MINUTES (Action)
Description:
A copy of the minutes of the August 25, 2023, regular meeting is included in this agenda.
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6. REVIEW AND CONSIDER APPROVAL OF HEAD START/EARLY HEAD START POLICIES (Action)
Description:
The Head Start Performance Standards state that the Governing Body must approve or disapprove of the following policies:
Absentee Follow-up (45 CFR Part(s): 1302.16, 1302.22 1(i)(ii) 2(i)(ii) 3(i)(ii)(d) Average Daily Attendance (45 CFR Part(s): 1302.16(a)(e3)(b) Daily Attendance Records for Children (45 CFR Part(s): 1302.16(a) Eligibility (45 CFR Part(s): 1302.12(a-k) Eligibility and Recruitment Training (45 CFR Part(s): 1302.12(m) Enrollment (45 CFR Part(s): 1302.15 Recruitment (45 CFR Part(s): 1302.13 |
7. REVIEW AND CONSIDER APPROVAL OF THE HEAD START/EARLY HEAD START COVID PROJECT EXTENSION (Action)
Description:
Mr. Leslie Callahan will discuss the request to extend the Head Start/Early Head Start Covid Project from December 2023 to March 2024. The document is attached.
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8. REGION 16 ESC PROGRAMS AND SERVICES REPORT (Information)
Description:
The Region 16 ESC programs and services areas will be presented with highlights.
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9. SENATE BILL 1882 PARTNERSHIP WITH PSPCISD AND IN DISTRICT CHARTER (Information)
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9.A. Review an in-district Charter.
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9.B. Review a representative from the Region 16 territory to serve on the PSPCISD Advisory Council.
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9.C. Review authority of the PSPCISD Advisory Council to oversee the governance of the Early Learning Academy.
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10. REVIEW AND CONSIDER APPROVAL OF ADVISORY COMMITTEES FOR 2023-2024 (Action)
Description:
The following Advisory Committees are presented for Board consideration and approval:
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10.A. EDNET16 Management Committee
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10.B. Head Start/Early Head Start Health Advisory Committee
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10.C. Head Start/Early Head Start Policy Council Advisory Committee
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10.D. Migrant SSA Parent Advisory Committee
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10.E. P-16 Management Board
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10.F. Regional Advisory Council Executive Committee
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10.G. Statewide Parental Involvement Conference Planning Committee
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11. REVIEW AND CONSIDER APPROVAL OF FINANCIAL MATTERS (Action)
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11.A. Financial Reports
Description:
Copies of the Financial Reports through September 2023 are shown. Questions or observations regarding these reports are invited prior to or during the Board meeting.
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11.B. Investment Report
Description:
The Investment Report reflecting the fiscal year ended August 2023 and the current fiscal year through September 2023 is included. Questions or observations regarding this report are invited prior to or during the Board meeting.
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12. REVIEW SPECIAL REVENUE FUNDS (Information)
Description:
The Special Revenue Funds for 2023-2024 are attached.
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13. REVIEW AND CONSIDER APPROVAL OF PROPOSAL ITEMS (Action)
Description:
In accordance with Board policy, proposals were received for the following items. Detailed proposals and recommendations are presented as attachments.
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13.A. Telecommunication Services 2023-2024 (RFP #TS-23-24)
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13.B. Texas Center for Student Supports (RFP #TCSS-023-10)
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13.C. Athletic Supplies and Equipment (TexBuy RFP #023-002)
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13.D. Texas School Safety Certification Instructor (TexBuy RFP #023-007)
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14. REVIEW AND CONSIDER APPROVAL OF DONATIONS (Action)
Description:
Region 16 has completed the initial construction of EdHive and will be working with iT1 Source to sell this product outside of Region 16. Region 16 staff will be doing a presentation on EdHive in Anaheim at the annual AESA Conference and iT1 Source has approved $5,000 in marketing co-branded "swag" products to give away at that event. They will be purchasing and delivering the products to the ESC in November for us to take on our trip. We appreciate their generous contribution in helping us make an impact at the launch of this exciting new product.
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15. BELL STREET REMODEL UPDATE (Information)
Description:
The Board will be updated with the most current information for the remodel timeline.
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16. REMOTE WORK AND CHANGE OF ASSIGNMENTS - GUIDELINES AND EXPECTATIONS (Information)
Description:
Information regarding the remote work and employee expectations during the Bell Street remodel project is included in the attachments.
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17. REVIEW HB 3033 PIA DESIGNATION OF NON-BUSINESS DAYS REGULATION FOR YEARS 2023 AND 2024 (Information)
Description:
The provided documentation included as attachments, indicates the designated days as additional nonbusiness days for the purposes of Section 552.0031 of the Texas Public Information Act (the "TPIA" or the "Act"), for the years 023 and 2024. These days are designated by the Executive Director, Tanya Larkin.
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18. PERSONNEL REPORTS (Information)
Description:
It is the recommendation of the Administration that discussion on agenda items 18 and/or 19 be conducted in closed session in accordance with Section 551.074 of the Texas Government Code, if necessary.
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18.A. Employment, Reassignments, Retirements, and Resignations
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18.B. Staffing Pattern Report
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19. EXECUTIVE DIRECTOR'S REPORT (Information)
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19.A. Communications and Correspondence
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19.B. Head Start/Early Head Start Policy Council - Agenda and Minutes of October 18, 2023
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19.C. TEA Update
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19.D. Legislative Update
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19.E. Region 16 Superintendent Update
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19.F. Strategic Planning Update
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19.G. ESC Board Training Opportunities
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19.G.1. Fall School Board Conference - Region 16 ESC
Tuesday, November 14, 2023, 9:00 am - 3:00 pm - Innovation Outpost |
19.G.2. TAESC State Conference
November 17-19, 2023 - South Padre Island |
19.H. Next Regular Meeting - Friday, January 19, 2024
12:00 p.m. - Lunch - First United Bank - Lonestar Room One First United Bank Pkwy (45th and Soncy) 12:30 p.m. - Region 16 ESC Board of Directors' Meeting - First United Bank - Lonestar Room |
20. ADJOURN (Action)
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