Public Meeting Agenda: January 14, 2020 at 6:00 PM - Board of Education Regular Meeting

1. LPS BOARD OF EDUCATION INFORMATION

Rationale:

Notice of the time and place of the Lincoln Board of Education meeting was e-mailed to an extensive list of local and regional news media. A mailing list is maintained at the Lincoln Public Schools District Office. A public notice was published in the LINCOLN JOURNAL STAR.

The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools. The Lincoln Board of Education shall also make available for examination and copying as requested by members of the public, at least one copy of all reproducible written materials to be discussed at the meeting.

2. CALL TO ORDER

3. ROLL CALL

4. ANNOUNCE OPEN MEETING ACT POSTING AND LOCATION

5. APPROVAL OF MINUTES

Rationale: The attached minutes are intended to accurately reflect the action of the Board at its previous meetings.

Explanation
The minutes have been prepared for Board approval.

Attachments: (1)

minutes -12-10 Board Meeting

1/10/2020 at 11:52 AM

6. SPECIAL REPORTS, PRESENTATIONS AND CELEBRATIONS OF SUCCESS

7. PUBLIC COMMENT

Rationale:

In keeping with Board Policy 8420:

Persons speaking during Public Comment will be called forward individually by the Board Chair to the location identified for such purpose.
A time limit of five minutes will be allotted for any speaker. At the discretion of the chair, the speaker may be allotted additional time. Board members may share, address or consider comments from the public during public comment, at the end of public comment or when related business is on the agenda.
Each individual speaking to the Board will be required to identify himself or herself prior to giving public comment. A "Record of Appearance" card is provided for this purpose.
Persons wishing to appear will be heard in the order in which the Chair of the meeting determines appropriate.
In cases where more than one person wishes to speak on the same topic, their presentations to the Board may, at the discretion of the chair, be grouped together by topic.
If the number of people wishing to speak under the public participation portions of the agenda is large, the chair may rule that a public hearing be scheduled or the discussion be limited on the issue in question.
Persons speaking to the Board during public comment may make printed materials available to the Board but may not use any other form of media.

If at any time persons appearing before the Board exceed the time limitations set forth in this policy or on the agenda or if persons appearing before the Board or who are present at the Board meeting or public hearing become abusive in language or behavior, it shall be the responsibility of the chair to declare that person or persons out of order and to refuse permission to continue to address the Board, require a change in behavior and may require the person or persons to leave the premises of the Board meeting.

8. CONSENT AGENDA

Rationale:

8.1. Human Resources Matters

Rationale: Explanation:
The Human Resources Division also includes the Office of Risk Management. As such, in addition to the Lincoln Board of Education approving all contractual agreements with employees, all employee benefit issues, all personnel actions, and all other matters within the scope of the Human Resources Division, as part of the Human Resources Matters agenda; the Lincoln Board of Education also must approve the settlement of Workers’ Compensation claims, take action on tort claims filed against the district, and take action on all other matters within the scope of the Office of Risk Management.

This report includes routine Human Resources changes:

a. Certificated Employees:
Elections - 30
Change of Status - 3
Leaves of Absence - 4
Separations - 8

b. Substitute Certificated Employees:
Elections - 28
Separations - 21

c. Classified Employees:
Elections - 51
Change of Status - 3
Separations - 53

d. Other:
Civic Leave - 2
Workers' Compensation Lump Sum Settlement - 2

Proposal:
That the Board approve the Human Resources items presented in the attachment(s).*

*The information in the attachment(s) may be protected by privacy legislation until the Board of Education takes action on the staff recommendations. Therefore, this attachment(s) is not included in agenda materials provided the public and the news media. Any information in the attachment(s) that is not protected by privacy legislation, however, is available for public inspection from the Associate Superintendent for Human Resources upon request.

That the Board is approving the Human Resources items attached with the information as presented or as on file with official district records and documents relating to each such item, or in such other form as may be approved by the Associate Superintendent for Human Resources, or the Associate Superintendent’s designee, and that the Board hereby authorizes the Associate Superintendent for Human Resources, or the Associate Superintendent’s designee, to transact and complete each such item approved hereby, and to sign, execute, and deliver necessary documents or contracts, and to take or cause to be taken any and all other action as may be necessary to complete each such item of transaction as contemplated, for and on behalf of this school district.

8.2. Routine Business

Rationale:

At each meeting, the Board of Education is asked to approve certain items of routine business of the school district.

Explanation
The items included in routine business for this meeting are:

a. REGULAR CLAIMS - Claims for the period ending January 14, 2020, were previously provided.

                Federal Tax ACH Deposit of $6,137,826.17.

                State Tax ACH Deposit of $924,867.54.

                Procurement Card ACH Transfer of $184,410.00.

                Child Support ACH Transfer of $16,131.17.

                Blue Cross/Blue Shield ACH Transfer of $5,641,090.16.

                Term Life/Disability ACH Transfer of $168,889.23.

                Retirement ACH Transfer of $5,337,300.60.

                Vendor ACH Transfer of $19,384.69.

b. PAYROLL FOR RATIFICATION - Payroll for the periods ending December 6, 13, 26, and 30, 2019, in the amount of $17,722,454.40.

c. GIFTS - Approval for the gifts listed on the attached gift report.

d. BIDS/CONTRACTS/OTHER ROUTINE BUSINESS - Bids/contracts/other routine business will be presented for approval for the purchase of a back-up generator, a payloader, a hooklift truck; professional services for roof replacement projects; the purchase and installation of an outdoor marquee sign; Gallup assessments; the purchase of frozen yogurt; an agreement for continuing disclosure undertaking services; a work-based learning internship agreement for an aviation pathway; items listed for auction; and any other bids/contracts/routine business as presented.

Proposal
That the Lincoln Board of Education approve the following items of routine business:

a. The regular claims for period ending January 14, 2020.

b. Payroll for the periods ending December 6, 13, 26, and 30, 2019.

c. Gifts for Kahoa, Southwest, and the district.

d. Bids/contracts/other routine business for the purchase of a back-up generator, a payloader, a hooklift truck; professional services for roof replacement projects; the purchase and installation of an outdoor marquee sign; Gallup assessments; the purchase of frozen yogurt; an agreement for continuing disclosure undertaking services; a work-based learning internship agreement for an aviation pathway; items listed for auction; and any other bids/contracts/routine business as presented.

Attachments: (1)

1-14 Gifts & Bids

1/6/2020 at 3:37 PM

8.3. Late Request for Enrollment Option Out 2019-20

Rationale:

March 15, 2019, was the deadline for enrollment option applications to be completed for students wishing to attend school in a district other than the one in which they reside for the 2018-19 school year. The Lincoln Public Schools Board of Education has authority to waive the deadline for late enrollment option requests (NDE Rule 7, Section 004.05).

Explanation
Requests from students who reside in the district of Lincoln Public Schools and wish to attend school outside of Lincoln Public Schools have been received after the March 15, 2019, deadline. The Lincoln Board of Education may deny or approve these requests. If the requests are approved by the Board of Education, they will be forwarded to the option school districts for their approval.

Student Number Option District
434624 Norris
251813 Norris
434634 Raymond Central
433755 Omaha Public Schools
433754 Omaha Public Schools
241572 Wahoo Public Schools

Proposal
That the Board approves the requests for option out for the 2019-20 school year.

9. FIRST READING, ACTION AT NEXT MEETING

Rationale: *The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education Board releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.

9.1. From Board Committees

9.1.1. Newly Annexed Property to the City of Lincoln

Rationale:

The Board of Education assigns school attendance areas to property newly annexed to the City of Lincoln or newly platted. This action establishes school attendance areas prior to the sale of residential lots, allowing purchasers to know what schools their children will attend.

Explanation
The City of Lincoln has annexed a parcel of land, which automatically brings this property into the district of Lincoln Public Schools. This property needs to be assigned attendance centers so that potential purchasers of homes in this area will know which schools they will be attending:

US Hwy 77 & I-80, Annexation Ordinance #20822, for 2019-20 school year:
Norwood Park Elementary School, Dawes Middle School, Northeast High School

Proposal
That the Board discuss the proposed attendance area assignments of the newly annexed property.

Attachments: (1)

1-14 Annexation 1st reading - Attachment

1/6/2020 at 2:23 PM

9.1.2. Policy 1000 Series

Rationale:

Periodically, new circumstances or changes in legislation or regulation from the state or federal government requires the school district to make a number of minor updates to align existing policy without changing the original leadership or organizational intent of the Board. When the Board has a number of such policies to revise, it collects them into a single Board agenda item.
EXPLANATION:
The following policies have minor changes:
Policy 1100 and 1110 - Policies have been merged into a single policy as they address the same issue. The title of policy 1100 has been changed to reflect current language and Policy 1110 has been removed.
Policy 1102 and 1105 - Policies have been renumbered.
Policy 1330 - Revisions include minor edits.
Policy 1410 - Expands the scope of policy from the "Fire Department" to "First Responders" in acronym.

The following policies are submitted for affirmation as written and do not require revisions: 1112, 1113, 1115, 1122, 1130, 1230, 1235, 1240, 1250, 1360, 1370, 1430, 1500, 1510, 1520, 1530 and 1600.

Attachments: (1)

20191115 1000 Series Policies (4)(2)

1/7/2020 at 10:33 AM

9.2. From the Superintendent

9.2.1. State 21st Century Community Learning Center Continuation Application

Rationale:

The 21^st Century Community Learning Centers (CLCs) federally funded grant program provides grants to eligible schools for the purpose of creating or expanding Community Learning Centers. The primary purpose of 21^st Century funds is to provide students with academic enrichment opportunities designed to complement their regular academic program. All CLC services are provided during non-school hours or periods when school is not in session. The Community Learning Centers programs and activities are designed to build on the capacity of community partners and neighborhood schools. Each site is to have an academic focus to assist participating students in meeting state and local academic achievement standards. Families of students served may also receive services in areas that support family literacy, health, other family support services, and childcare.

EXPLANATION:
These two 21^st Century CLC grant applications are continuation funding grants for Calvert, Park, North Star (grant 14) and Arnold, McPhee, Norwood Park, Dawes (grant 15). The identified schools have specific needs that are in line with the goals of the 21^st Century grant process and have successfully achieved stated outcomes in the continuation grant award. Community partners that have been identified to serve as the CLC lead agencies and to assist in the planning and service provision include: Lincoln Parks & Recreation, Boys & Girls Club, Lincoln Housing Authority, Northeast Family Center and Family Service. These community partners will be essential to the successful delivery of quality after school opportunities for students. The continuation grant will build on the success these sites have experienced over the past years. Successes have included: 1) consistently serving an average of 880 thirty plus day students each year and over 2010 total students attending after school, 2) the CLC sites and partnering agencies have become more intentional in their alignment of after school programs with the school day program, and 3) demonstrated proficiency on the State site observation tool. Core program activities will include homework / academic support, enrichment activities, recreation and leisure, character education and development, and service learning as well as activities to support nutrition and healthy lifestyles. It is projected that approximately 2100 students will be impacted by the CLC programs at these 7 sites.
The following program goals will guide the program design and delivery:
Goal 1: Improve student learning performance in one or more core academic areas.
Goal 2: Increase social benefits and improve behavior.
Goal 3: Increase family and community involvement in schools.

9.2.2. Chromebooks for 2020 Distribution

Rationale:

The CLASS technology plan provides budget resources in the 2019-20 fiscal year for the purchase of enough Chromebooks to provide one for each student in the 2020-21 sixth grade class (3,300) and ninth grade class (3,100).

Quotes for four models of standard and touch Chromebooks were received from two vendors. Review and testing, including a review of serviceability by LPS repair technicians, was a required element of the vendor response and four models were delivered for this purpose. The Dell 3100 standard and touch models scored the highest on a weighted list of features resulting in a value quotient higher than any other models. A complete tabulation of the cost and evaluation scoring is available from the Purchasing Department.

Explanation

The popularity of Chromebooks in K12 education settings is a catalyst for innovation in the Chrome operating system, Google Cloud ecosystem, and development of web apps with functionality equal to traditionally installed software. This accounts for LPS teachers and students who report a high degree of satisfaction with the capability of Chromebooks as a tool for learning and instrument for expression.

Repair data and experience this school year using Chromebook models similar to those proposed for purchase were shared with the Student Learning and Technology Board Committee. Both the data and first-hand experience affirmed the distribution of touch-capable and standard Chromebooks. Thus, the recommendation is to continue with touch Chromebooks for 9th grade students who will use them throughout their high school years and standard Chromebooks for 6th grade students who will use them for their middle school years.

It is recommended that the Board award a total of $1,659,700.00 to Dell EMC Inc. (Round Rock, Texas) to purchase 3,300 Dell model 3100 Standard Chromebooks with Chrome management and a 3-year warranty and 3,100 Dell model 3100 2-in-1 Chromebooks including Chrome Management and a 4-year warranty.

Vendor	Description	Quantity	Cost	Extended Cost
Dell EMC Inc.	Dell 3100 Standard Chromebook	3,300	$223.00	$735,900.00
Dell EMC Inc.	Dell 3100 2-in-1 Chromebook	3,100	$298.00	$923,800.00

This will be an expenditure of $1,659,700.00 from the General and Depreciation Funds.

Proposal
That the Board discuss this award to the above listed vendor. A complete project timeline will be shared with the Board Technology Committee and purchase at this time is recommended to avoid late spring delivery constraints related to an anticipated limit in the supply of the associated central processing unit (CPU). The Board, by approving this purchase with Dell EMC Inc., is approving the provisions of the agreement and all associated documents related thereto according to the terms and conditions as presented or such other or additional terms and provisions as negotiated and approved by the Associate Superintendent for Business Affairs or a designee, and the Board is hereby delegating to and authorizing the Associate Superintendent for Business Affairs or a designee to sign, execute, and deliver such documents, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to administer, operate, and implement the same on a day to day basis during its term as contemplated thereby, for and on behalf of this school district.

10. SECOND READING, RECOMMENDED FOR ACTION

10.1. From Board Committees

10.1.1. Newly Annexed Property to the City of Lincoln

Rationale:

The Board of Education assigns school attendance areas to property newly annexed to the City of Lincoln or newly platted. This action establishes school attendance areas prior to the sale of residential lots, allowing purchasers to know what schools their children will attend.

Explanation
The City of Lincoln has annexed a parcel of land, which automatically brings this property into the district of Lincoln Public Schools. This property needs to be assigned attendance centers so that potential purchasers of homes in this area will know which schools they will be attending:

Stone Bridge Creek Commercial, Annexation Ordinance #20842, for 2019-20 school year: Kooser Elementary School, Schoo Middle School, North Star High School

Proposal
That the Board approve the proposed attendance area assignments of the newly annexed property.

Attachments: (1)

1-14 Annexation 2nd reading - Attachment

1/6/2020 at 2:24 PM

10.2. From the Superintendent

11. EXPEDITED/EMERGENCY ACTIONS

12. ITEM(S) REMOVED FROM CONSENT AGENDA

13. INFORMATIONAL ITEMS/REPORTS

13.1. From Board Committees

13.2. From The Career Academy

13.3. From the Superintendent

13.3.1. Superintendent Update

13.3.2. Tax-Exempt Financing Compliance

Rationale:

On February 14, 2012, the Board adopted a tax-exempt financing compliance resolution and procedure. As an issuer of tax-exempt bonds, the district understands there are IRS codes and related regulations that impose ongoing requirements related to the proceeds of the tax-exempt bonds and the project facilities financed by the tax-exempt bonds. The Board assigned the Associate Superintendent for Business Affairs as the Bond Compliance Officer.

Explanation
The Bond Compliance Officer is to report to the Board the district’s compliance with the resolution and procedures. Compliance checklists are done annually for all outstanding tax-exempt bonds. No deficiencies have been discovered during these procedures.

Proposal
Information item; no Board action required.

13.3.3. Monthly Financial Report

Rationale:

At the second Board meeting of the month, information regarding the district’s monthly financial report is presented. Because there was only one Board meeting in December, the November report is presented at the first Board meeting in January.

Explanation
The monthly financial report for the month ending November 30, 2019, is attached.

Proposal
Information item; no Board action required.

Attachments: (1)

1-14 Monthly Financial Report

1/6/2020 at 2:31 PM

14. ANNOUNCEMENTS OF UPCOMING EVENTS FOR THE BOARD

Rationale: January 16: Community Informational Bond Presentation, 6:00 pm, LSE
January 17: MLK Freedom Breakfast, 7:30 am, Embassy Suites
January 20: No School All Levels

MLK Pre-Rally Program, 9:00 am, UNL Student Union
MLK Unifying March to State Capitol Bldg, 9:30 am
MLK Youth Call to Action Program, State Capitol Bldg, 10:30 am

January 22:
GNSA Meeting, 9:30 am, NCSA
Face the Chamber, 12:00 pm, Country Club of Lincoln

January 23: Community Informational Bond Presentation, 6:00 pm, LNE
January 28:
FLPS Board Meeting, 8:15 am, LPSDO
25 Year Staff Reception, 4:30 pm, LPSDO
Board Meeting, 6:00 pm, LPSDO

15. PUBLIC COMMENT

Rationale:

In keeping with Board Policy 8420:

Persons speaking during Public Comment will be called forward individually by the Board Chair to the location identified for such purpose.
A time limit of five minutes will be allotted for any speaker. At the discretion of the chair, the speaker may be allotted additional time. Board members may share, address or consider comments from the public during public comment, at the end of public comment or when related business is on the agenda.
Each individual speaking to the Board will be required to identify himself or herself prior to giving public comment. A "Record of Appearance" card is provided for this purpose.
Persons wishing to appear will be heard in the order in which the Chair of the meeting determines appropriate.
In cases where more than one person wishes to speak on the same topic, their presentations to the Board may, at the discretion of the chair, be grouped together by topic.
If the number of people wishing to speak under the public participation portions of the agenda is large, the chair may rule that a public hearing be scheduled or the discussion be limited on the issue in question.
Persons speaking to the Board during public comment may make printed materials available to the Board but may not use any other form of media.

If at any time persons appearing before the Board exceed the time limitations set forth in this policy or on the agenda or if persons appearing before the Board or who are present at the Board meeting or public hearing become abusive in language or behavior, it shall be the responsibility of the chair to declare that person or persons out of order and to refuse permission to continue to address the Board, require a change in behavior and may require the person or persons to leave the premises of the Board meeting.

16. REQUEST FOR CLOSED SESSION

Rationale:

The Lincoln Board of Education is authorized by state statute to hold a closed session by the affirmative vote of a majority of its voting members if a closed session is clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. The subject matter and the reason necessitating the closed session are to be identified in the motion to close. Closed sessions may be held for, but shall not be limited to, such the subject matter and the reasons set forth in the Proposal section below.

Explanation
At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

16.1. Request for Closed Session - Negotiations/Collective Bargaining, Property/Real Estate, Litigation, Security, Criminal Misconduct, Personnel, and Legal Advice Matters

Rationale: The Lincoln Board of Education is authorized by state statute to hold closed sessions. Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

17. ADJOURNMENT

January 14, 2020 at 6:00 PM - Board of Education Regular Meeting

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