May 11, 2021 at 6:00 PM - Board of Education Regular Meeting
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1. LPS BOARD OF EDUCATION INFORMATION
Rationale:
Notice of the time and place of the Lincoln Board of Education meeting was e-mailed to an extensive list of local and regional news media. A mailing list is maintained at the Lincoln Public Schools District Office. A public notice was published in the LINCOLN JOURNAL STAR. |
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2. CALL TO ORDER
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3. ROLL CALL
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4. ANNOUNCE OPEN MEETING ACT POSTING AND LOCATION
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5. PUBLIC HEARING ON STUDENT FEES POLICY 5520
Rationale:
The next item on our agenda this evening is the annual Public Hearing on the Lincoln Public Schools Student Fees Policy 5520. Before we begin the hearing, I would like to note that staff has recommended changes to only Appendix "1" of the current policy and all of those proposed changes are set forth as an attachment at agenda item 10.1.3 for this meeting for anyone who wishes to review or comment on them.
I would first ask staff to give a brief report on the amount of money collected and use of waivers for the prior year. For those interested in speaking during this public hearing, the same guidelines apply as to public comment. Speakers should complete the blue contact card and present it to a staff prior to speaking. Speakers have a maximum of five minutes to speak. The Board does not engage in conversation with the speakers, but listens carefully to the comments as part of its collection of information for consideration of agenda items. With that, I hereby open this public hearing before the Board of Education of Lincoln Public Schools. This hearing is being conducted under the provisions of the Nebraska Public Elementary and Secondary Student Fee Authorization Act and other Nebraska laws. The purpose of this hearing is to receive input regarding proposed Policy 5520 and Appendix "1". The input received in this hearing will be taken into consideration by the Board when we take action on proposed Policy 5520 and Appendix "1". Would the first person wishing to speak please come forward now? |
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6. APPROVAL OF MINUTES
Rationale:
The attached minutes are intended to accurately reflect the action of the Board at its previous meetings.
Explanation The minutes have been prepared for Board approval.
Attachments:
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7. SPECIAL REPORTS, PRESENTATIONS AND CELEBRATIONS OF SUCCESS
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7.1. Staff Celebration: The Nebraska Educational Office Professionals Association has honored LPS Director of Library Services Dr. Chris Haeffner with its Educational Administrator of the Year Award
Rationale:
The Nebraska Educational Office Professionals Association has honored LPS Director of Library Services Dr. Chris Haeffner with its Educational Administrator of the Year Award. The mission of the association is to provide professional development and support for educational office professionals through networking, leadership, mentoring, recognition and fellowship.
Explanation: Here’s what a colleague said about Dr. Haeffner in a nomination letter: "Dr. Haeffner is the voice for libraries, librarians and literacy in our district. Driven by her firm belief that reading is the key to an intelligent and empathetic society, Dr. Haeffner has worked tirelessly to advocate for library programming in our schools. She highlights the amazing work of school librarians at district meetings, through video production and social media." And here’s what another colleague said about Dr. Haeffner: "Dr. Haeffner is always supportive of professional development opportunities for all her employees. For office professionals, she allocates funds from the department budget to support attendance at local, state and national events, and as work schedules allow, will support attendance at events held during our work hours. She sets us up for success in our positions so that we can excel professionally." |
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7.2. Staff Celebration: American Psychological Association Honors Lincoln High School Teacher Lindsey Herting With Charles T. Blair-Broeker Excellence In Teaching Award.
Rationale:
The American Psychological Association has honored Lincoln High School teacher Lindsey Herting with the Charles T. Blair-Broeker Excellence in Teaching Award. This award recognizes the best high school psychology teachers in the country. She is one of only three teachers in the country to win the award this year. Herting teaches Advanced Placement and International Baccalaureate psychology at Lincoln High
The American Psychological Association has honored Lincoln High School teacher Lindsey Herting with the Charles T. Blair-Broeker Excellence in Teaching Award. She’s one of only three teachers in the country to win the award this year. LPS Assessment/Evaluation Specialist Rob McEntarffer and K-12 Social Studies Curriculum Specialist Jaci Kellison nominated Herting for this award. McEntarffer and Kellison wrote in their nomination letter: "Not only is she a strong leader when working with teachers, she also creates positive working relationships with teachers from other schools. Through her patience, experience and willingness to listen and collaborate, she has earned the respect of psychology teachers throughout Lincoln Public Schools, in Nebraska and across the country." Former student Olivia Haller said this about Herting: "Ms. Herting is one of those teachers who stands out because she embodies more than just the title of teacher. Other descriptors that come to mind are mentor, ally, advocate, teammate, friend. You would be hard-pressed to find someone as authentic, dedicated and passionate as Ms. Herting." |
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7.3. American Indian Demonstration Grant Update
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7.4. Update - 2020 LPS Pandemic Plan & Procedures and Action if Needed
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8. PUBLIC COMMENT
Rationale:
In the interest of maintaining the orderly decorum of the Lincoln School Board's meetings, the following rules are established for the conduct of all person attending a meeting of the Lincoln Board of Education and for those participating in public comment:
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9. CONSENT AGENDA
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9.1. Human Resources Matters
Rationale:
The Human Resources Division also includes the Office of Risk Management. As such, in addition to the Lincoln Board of Education approving all contractual agreements with employees, all employee benefit issues, all personnel actions, and all other matters within the scope of the Human Resources Division, as part of the Human Resources Matters agenda; the Lincoln Board of Education also must approve the settlement of Workers’ Compensation claims, take action on tort claims filed against the district, and take action on all other matters within the scope of the Office of Risk Management.
Explanation: That the Board approve the Human Resources items presented in the attachment(s).* *The information in the attachment(s) may be protected by privacy legislation until the Board of Education takes action on the staff recommendations. Therefore, this attachment(s) is not included in agenda materials provided the public and the news media. Any information in the attachment(s) that is not protected by privacy legislation, however, is available for public inspection from the Associate Superintendent for Human Resources upon request. That the Board is approving the Human Resources items attached with the information as presented or as on file with official district records and documents relating to each such item, or in such other form as may be approved by the Associate Superintendent for Human Resources, or the Associate Superintendent’s designee, and that the Board hereby authorizes the Associate Superintendent for Human Resources, or the Associate Superintendent’s designee, to transact and complete each such item approved hereby, and to sign, execute, and deliver necessary documents or contracts, and to take or cause to be taken any and all other action as may be necessary to complete each such item of transaction as contemplated, for and on behalf of this school district. |
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9.2. Routine Business
Rationale:
At each meeting, the Board of Education is asked to approve certain items of routine business of the school district.
Explanation The items included in routine business for this meeting are:
a. REGULAR CLAIMS - Claims for the period ending May 11, 2021, were previously provided. Federal Tax ACH Deposit of $6,024,178.51. State Tax ACH Deposit of $929,244.00. Procurement Card ACH Transfer of $102,782.47. Child Support ACH Transfer of $15,824.85. Blue Cross/Blue Shield ACH Transfer of $5,875,129.85. Vision Insurance ACH Transfer of $108,562.66. b. PAYROLL FOR RATIFICATION - Payroll for the period ending April 30, 2021, in the amount of $17,373,209.86. c. BIDS/CONTRACTS/OTHER ROUTINE BUSINESS - Bids/contracts/other routine business will be presented for approval for curriculum; coding robots; cheer squad uniforms; mechanical vault repair; digital wireless microphones and receivers; robot kits; lathes and grinder; replacement intercom; computers, iPads, and accessories; server hardware and infrastructure; fire alarm systems upgrades; materials testing services; items listed for auction; and any other bids/contracts/routine business as presented.
Proposal
That the Lincoln Board of Education approve the following items of routine business: a. The regular claims for period ending May 11, 2021. b. Payroll for the period ending April 30, 2021.
c. Bids/contracts/other routine business for curriculum; coding robots; cheer squad uniforms; mechanical vault repair; digital wireless microphones and receivers; robot kits; lathes and grinder; replacement intercom; computers, iPads, and accessories; server hardware and infrastructure; fire alarm systems upgrades; materials testing services; items listed for auction; and any other bids/contracts/routine business as presented.
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9.3. Option Enrollment Student Applications for 2020-21
Rationale:
On February 11, 2020, the Board adopted a resolution to accept option enrollment students for the 2020-21 school year. An application for enrollment during the 2020-21 school year had been received and is in compliance with the Board resolution of February 11, 2020.
Explanation The application included in this agenda item has been examined by staff and meets one of the criteria set forth by the Board in the resolution of February 11, 2020. Staff recommends approval of the application. Proposal That the Board adopts the following resolution: WHEREAS, the student who has been assigned student number 436429 (for purposes of confidentiality, an assigned number is being used) meets one or more of the criteria of the Board resolution of February 11, 2020, with regard to such option students; THEREFORE, BE IT RESOLVED that the aforementioned student be accepted as an option student on the condition and with the express understanding that all programs, all classes and all buildings of assignment, except as otherwise required by law, shall at all times and from time to time during attendance at Lincoln Public Schools be determined solely by Lincoln Public Schools.
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9.4. Option Enrollment Student Applications for 2021-22
Rationale:
On February 9, 2021, the Board adopted a resolution to accept option enrollment students for the 2021-22 school year. Applications for enrollment during the 2021-22 school year have been received and are in compliance with the Board resolution of February 9, 2021.
Explanation The applications included in this agenda item have been examined by staff and meet one of the criteria set forth by the Board in the resolution of February 9, 2021. Staff recommends approval of the applications. Proposal That the Board adopts the following resolution: WHEREAS, the students who have been assigned student numbers 442946 and 442899 (for purposes of confidentiality, assigned numbers are being used) meet one or more of the criteria of the Board resolution of February 9, 2021, with regard to such option students; THEREFORE, BE IT RESOLVED that the aforementioned students be accepted as option students on the condition and with the express understanding that all programs, all classes and all buildings of assignment, except as otherwise required by law, shall at all times and from time to time during attendance at Lincoln Public Schools be determined solely by Lincoln Public Schools.
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9.5. Late Requests for Enrollment Option Out 2021-22
Rationale:
March 15, 2021, was the deadline for enrollment option applications to be completed for students wishing to attend school in a district other than the one in which they reside for the 2021-22 school year. The Lincoln Public Schools Board of Education has authority to waive the deadline for late enrollment option requests (NDE Rule 7, Section 004.05). Explanation Student Number Option District |
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10. FIRST READING, ACTION AT NEXT MEETING
Rationale:
*The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education Board releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
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10.1. From Board Committees
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10.1.1. Naming New High School in Northwest Lincoln
Rationale:
As directed by Policy 3997 and Regulation 3997.1, a committee of twelve (12) community members (Randy Bretz, Rich Claussen, John Goodwin, John Harris, Randy Hawthorne, Dayna Krannawitter, Marian Price, Willie Shafer, Tammy Ward, George Weaver, Larry Wright, and John Yoakum) and three (3) Board members (Don Mayhew, Barbara Baier, and Annie Mumgaard) solicited and reviewed suggestions for names of the new high school to be built in northwest Lincoln at NW 48th and West Holdrege Streets. Over 200 names were suggested by more than 900 individuals. The committee met over the course of several weeks to discuss the submissions and make a recommendation to the Board.
Explanation
The committee unanimously recommended that the new LPS high school in northwest Lincoln be named Lincoln Northwest High School. Proposal That the Board thank the community members of the School Naming Committee for their thoughtful service, and that the Board receive and discuss the committee’s recommendation for Lincoln Northwest High School. |
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10.1.2. Policy 5520 - Students - Student Fees
Rationale:
The Board of Education of Lincoln Public Schools annually reviews and approves Policy 5520 to ensure that its policy is in accordance with the Public Elementary and Secondary Student Fees Authorization Act.
The district’s general policy is to provide for the free instruction in school in accordance with the Nebraska Constitution and state and federal law. This generally means that the district’s policy is to provide free instruction for courses that are required by state law or regulation and to provide the staff, facility, equipment, and materials necessary for such instruction without charge or fee to the students. The district does provide activities, programs, and services to children that extend beyond the minimum level of constitutionally required free instruction. Students and their parents have historically contributed to the district’s efforts to provide such activities, programs, and services. The district’s general policy is to continue to encourage and to the extent permitted by law, to require such student and parent contributions to enhance the educational program provided by the district. Explanation Revisions to Policy 5520 reflect changes to fees and the fee waiver eligibility to address changes in cost while remaining in compliance with all applicable laws. Proposal That the Board discuss revisions to Policy 5520 and Appendix 1.
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10.2. From the Superintendent
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10.2.1. Title VI, Indian Education Program
Rationale:
The U.S. Department of Education through Title VI of the Every Student Succeeds Act (ESSA) provides funds to fulfill the federal government’s responsibility to the Indian people for the education of Indian children. These funds support the goal of ensuring programs that serve Indian children are of the highest quality and provide for not only the basic elementary and secondary educational needs, but also the unique educational and culturally related academic needs of these children.
Lincoln Public Schools has received federal funds for services for Native American students since the mid-1980’s. The following table reflects an annual student count and the grant award amount received in recent years. Grant award amounts vary by year according to the total amount of Indian Education funds available at the federal level and are not based only on the number of students per program.
Explanation:
Lincoln Public Schools Indian Education program will provide support to Native American students in grades PK-12 in the 2021-22 school year. Native American students are enrolled in all schools across the district representing about 60 tribes as designated by the parent. Estimated funding from Title VI for 2021-22 is $164,298, based on the February student count. Decisions regarding the use of these funds are made in consultation with the Native American Advisory Committee. Proposal: That the Board approve the submission of the required application of the Indian Education grant to the U.S. Department of Education for $164,298. No district-funding match is required.
This grant application is due May 14, 2021. |
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10.2.2. Computers for High School and Middle School Labs #10182
Rationale:
The CLASS technology plan provides budget resources in the 2020-21 fiscal year to continue the practice of providing two labs of Apple desktop computers at each high school and one lab of Apple desktop computers at each middle school. These desktop computers support coursework in visual art, photography, business applications, and music production. The proposed equipment also includes a new monitor for each desktop computer.
Explanation
Coursework in visual art, photography, business, and journalism require the use of application software from Microsoft and Adobe and these applications don’t run on Chromebooks assigned to students. Additionally, the work performed with these applications benefits from a full-size, high-resolution monitor. The proposed hardware includes the latest Mac Mini computers and Dell 24" monitors. It is recommended that the Board award $560,880.00 to Apple (Cupertino Way, California) for the purchase of 720 Mac Mini computers and award $94,284.00 to Dell (Round Rock, Texas) for the purchase of 720 Dell 24" Monitors.
This will be an expenditure of $655,164.00 from the Federal, General, Depreciation, and Special Grants Funds. Proposal That the Board discuss the proposed purchase with an award to each of the listed vendors. The proposed purchase and deployment timeline were reviewed with the Board Student Learning & Technology Committee. The Board, by approving this purchase with Apple and Dell, is approving the provisions of the agreement and all associated documents related thereto according to the terms and conditions as presented or such other or additional terms and provisions as negotiated and approved by the Associate Superintendent for Business Affairs or a designee, and the Board is hereby delegating to and authorizing the Associate Superintendent for Business Affairs or a designee to sign, execute, and deliver such documents, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to administer, operate, and implement the same on a day to day basis during its term as contemplated thereby, for and on behalf of this School District. The Board by approving these purchases hereby designates the Chief Technology Officer or another person as selected by the Superintendent or a designee from time to time as its program administrator under these purchase orders. |
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11. SECOND READING, RECOMMENDED FOR ACTION
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11.1. From Board Committees
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11.1.1. Naming New Elementary School
Rationale:
As directed by Policy 3997 and Regulation 3997.1, a committee of eight (8) community members (Lynn Ayers, Tony Merritt, Todd Ogden, Marco Pedroza, Kim Robak, Ishma Valenti, Mailani Veney, and Colette Yellow Robe) and three (3) Board members (Connie Duncan, Kathy Danek, and Bob Rauner) solicited and reviewed suggestions for names of the new elementary school to be built in northeast Lincoln east of 102nd and south of Holdrege. Over 180 names were suggested by more than 500 individuals. The committee met over the course of several weeks to discuss the submissions and make a recommendation to the Board.
Explanation
The committee unanimously recommended that the next LPS elementary school be named for Ada Robinson, a long-time LPS educator and fixture at Clinton Elementary for many years. Ada worked with many families for multiple generations at Clinton, and families built trust for the school because of their relationships with her. She was a long-time supporter of the work and mission of the Malone Center and a leader in the area of equity work. She has served in leadership roles throughout the community. Proposal That the Board thank the community members of the School Naming Committee for their thoughtful service, and that the Board receive and approve the committee’s recommendation for Ada Robinson Elementary School. |
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11.1.2. Evaluation and Proposed Compensation with the Superintendent of Schools
Rationale:
Annually, the Board of Education evaluates and reviews the contract of the Superintendent of Schools. The 2020-21 evaluation of Steve Joel, Superintendent, is in the process of being completed and will be recommended for approval to be placed in his personnel file, and his contract is being recommended for extension and compensation increase. Copies of a public summary of the Superintendent’s evaluation and the proposed contract for consideration are attached.
Explanation: It is recommended that the Board of Education consider and discuss the evaluation summary and that the current contract for the Superintendent be amended as attached.
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11.2. From the Superintendent
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11.2.1. Proposed Contracts with the Associate Superintendents for Instruction, Business Affairs, Human Resources, and General Administration and Governmental Relations, and ESU Administrator
Rationale:
Annually, the Board of Education reviews the contracts of the Associate Superintendent for Instruction, the Associate Superintendent for Business Affairs, the Associate Superintendent for Human Resources, the Associate Superintendent for General Administration and Governmental Relations, and the ESU 18 Administrator.
Explanation: It is recommended that the proposed three-year contract for each of the Associate Superintendents be amended and extended to June 30, 2024. It is also recommended that a total salary increase of 1.51 percent, overall total package increase of 1.60 percent, be approved for this group for 2021-22. Each contract is within the parameters set by the Board of Education. It is also recommended that the proposed 260 working days one-year contract for the Director of Continuous Improvement and Professional Learning and ESU 18 Administrator be amended and extended for the 2021-22 school year with a salary increase of 1.51 percent, overall total package increase of 1.60 percent for 2021-22. The contract is within the parameters set by the Board of Education. Included in the total package increase for each of the four Associate Superintendents and the ESU 18 Administrator are additional district costs including the district’s contributions to health insurance, state retirement, and Social Security. The proposed contracts are attached.
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11.2.2. Tuition Charges for 2021-22
Rationale:
Each year, the Business Affairs Office makes recommendations to the Board of Education for tuition charges for regular and special education programs. This is done in accordance with Policy 3300 and Regulation 3300.1.
Explanation The following is the recommendation for tuition charges for the 2021-22 school year for the programs noted. The rates are intended to recover the district’s anticipated actual costs for the 2021-22 school year.
2021-22 Rates
Per Year Per Semester Per Day Grades K-6 $10,000.00 $5,000.00 $56.82 Grades 7-8 $12,000.00 $6,000.00 $66.67 Grades 9-12 $13,950.00 $6,975.00 $77.50 Based on 176 days elementary and 180 days secondary.
Special education tuition rates will be determined using the calculation provided by the Nebraska Department of Education. The rate will include Lincoln Public Schools’ cost per student calculated pursuant to Neb. Rev. Stat. 79-598(3) plus Lincoln Public Schools’ average cost per student for special education services adjusted upward for students receiving an even more intense program.
Proposal That the Board approve the proposed tuition rates. |
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12. EXPEDITED/EMERGENCY ACTIONS
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13. ITEM(S) REMOVED FROM CONSENT AGENDA
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14. INFORMATIONAL ITEMS/REPORTS
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14.1. From Board Committees
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14.2. From The Career Academy
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14.3. From the Superintendent
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14.3.1. Superintendent Update
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15. ANNOUNCEMENTS OF UPCOMING EVENTS FOR THE BOARD
Rationale:
May 17: Board & ESU Organization Meeting, 6:00 pm, LPSDO
May 18: SSKI Board Meeting, 12:15 pm, LPSDO Yankee Hill Senior recognition, 4:00 pm, Nuernberger Education Center May 19: Independence Academy Recognition, 6:30 pm, TCA May 20: Bryan Community Graduation, 7:00 pm, East High May 25: Board Meeting, 6:00 pm, LPSDO |
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16. PUBLIC COMMENT
Rationale:
In the interest of maintaining the orderly decorum of the Lincoln School Board's meetings, the following rules are established for the conduct of all person attending a meeting of the Lincoln Board of Education and for those participating in public comment:
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17. REQUEST FOR CLOSED SESSION
Rationale:
The Lincoln Board of Education is authorized by state statute to hold a closed session by the affirmative vote of a majority of its voting members if a closed session is clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. The subject matter and the reason necessitating the closed session are to be identified in the motion to close. Closed sessions may be held for, but shall not be limited to, such the subject matter and the reasons set forth in the Proposal section below.
Explanation |
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17.1. Request for Closed Session - Negotiations/Collective Bargaining, Property/Real Estate, Litigation, Security, Criminal Misconduct, Personnel, and Legal Advice Matters
Rationale:
The Lincoln Board of Education is authorized by state statute to hold closed sessions. Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.
Explanation
At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law. That the Board hold a closed session: 1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law. 2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law. |
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18. ADJOURNMENT
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