January 28, 2020 at 6:00 PM - Board of Education Regular Meeting
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1. LPS BOARD OF EDUCATION INFORMATION
Rationale:
Notice of the time and place of the Lincoln Board of Education meeting was e-mailed to an extensive list of local and regional news media. A mailing list is maintained at the Lincoln Public Schools District Office. A public notice was published in the LINCOLN JOURNAL STAR. |
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2. CALL TO ORDER
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3. ROLL CALL
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4. ANNOUNCE OPEN MEETING ACT POSTING AND LOCATION
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5. APPROVAL OF MINUTES
Rationale:
The attached minutes are intended to accurately reflect the action of the Board at its previous meetings.
Explanation The minutes have been prepared for Board approval.
Attachments:
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6. SPECIAL REPORTS, PRESENTATIONS AND CELEBRATIONS OF SUCCESS
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6.1. Employee Recognition for 25 Years of Service
Rationale:
The following employees have achieved 25 years of professional service to the youth of Lincoln and Lincoln Public Schools:
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7. PUBLIC COMMENT
Rationale:
In keeping with Board Policy 8420:
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8. CONSENT AGENDA
Rationale:
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8.1. Human Resources Matters
Rationale:
Explanation:
The Human Resources Division also includes the Office of Risk Management. As such, in addition to the Lincoln Board of Education approving all contractual agreements with employees, all employee benefit issues, all personnel actions, and all other matters within the scope of the Human Resources Division, as part of the Human Resources Matters agenda; the Lincoln Board of Education also must approve the settlement of Workers’ Compensation claims, take action on tort claims filed against the district, and take action on all other matters within the scope of the Office of Risk Management. This report includes routine Human Resources changes: |
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8.2. Routine Business
Rationale:
At each meeting, the Board of Education is asked to approve certain items of routine business of the school district.
Explanation
The items included in routine business for this meeting are: a. REGULAR CLAIMS - Claims for the period ending January 28, 2020, were previously provided. Federal Tax ACH Deposit of $97,199.05. State Tax ACH Deposit of $924,127.45. Procurement Card ACH Transfer of $52,936.27. Child Support ACH Transfer of $602.00. Retirement ACH Transfer of $5,327,789.98. Vendor ACH Transfer of $12,757.87. b. PAYROLL FOR RATIFICATION - Payroll for the periods ending January 3, 10, and 15, 2020, in the amount of $334,790.24. c. GIFTS - Approval for the gifts listed on the attached gift report.
d. BIDS/CONTRACTS/OTHER ROUTINE BUSINESS - Bids/contracts/other routine business will be presented for approval for the payment of International Baccalaureate annual school and exam fees; the purchase and installation of new bleachers at Den Hartog; the purchase of Chromebook bags; an agreement for Infant Toddler classroom services; an agreement for Special Education services; an agreement for consulting services; items listed for auction; and any other bids/contracts/routine business as presented.
Proposal
That the Lincoln Board of Education approve the following items of routine business: a. The regular claims for period ending January 28, 2020. b. Payroll for the periods ending January 3, 10, and 15, 2020.
c. Gifts for East and Zeman.
d. Bids/contracts/other routine business for approval for the payment of International Baccalaureate annual school and exam fees; the purchase and installation of new bleachers at Den Hartog; the purchase of Chromebook bags; an agreement for Infant Toddler classroom services; an agreement for Special Education services; an agreement for consulting services; items listed for auction; and any other bids/contracts/routine business as presented.
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8.3. Late Requests for Enrollment Option Out 2019-20
Rationale:
March 15, 2019, was the deadline for enrollment option applications to be completed for students wishing to attend school in a district other than the one in which they reside for the 2018-19 school year. The Lincoln Public Schools Board of Education has authority to waive the deadline for late enrollment option requests (NDE Rule 7, Section 004.05). Explanation Student Number Option District |
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9. FIRST READING, ACTION AT NEXT MEETING
Rationale:
*The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education Board releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
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9.1. From Board Committees
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9.2. From the Superintendent
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9.2.1. Resolution for Option Enrollment Students 2020-21
Rationale:
Nebraska students may attend a school other than the one in the district in which they reside under the option enrollment statutes.
Explanation The attached resolution would admit any K-12 option students who meet the statutory and legal conditions and whose application is received by July 31, 2020. The resolution specifies the circumstances under which late-filed applications would be accepted. Proposal That the Board discuss the option resolution for the 2020-21 school year.
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9.2.2. United Way Proposal for Two Generation - Family Literacy
Rationale:
United Way of Lincoln and Lancaster County is a vital resource to support community-based services in our community. We are fortunate as a community that United Way conducts an annual community campaign to raise funds that support important initiatives focusing on its local strategic priorities which are to serve children through activities that lead to graduation and to address the needs of persons in crisis.
United Way recently announced that it is accepting competitive applications for projects under a two-year funding cycle, from July 2020 through June 2022. Projects must be ready to implement programs under one of three strategic pillars, one of which is education. Lincoln Public Schools operates a successful Two Generation Family Literacy Program which is considered an ideal Educational Support strategy. LPS currently receives a grant from United Way for $17,500 annually, which will expire in June 2020. Explanation LPS serves a minimum of 180 refugee and immigrant parents of LPS students, all of whom have a desire to be more proficient in speaking English and in understanding and supporting their children at school. Parents attend a Two Generation Family Literacy Program at one of the following LPS elementary schools: Belmont, Campbell, Clinton, Elliott, Everett, Hartley, Lakeview, Prescott, Randolph or West Lincoln (plus a program at McPhee that is part of United Way’s more comprehensive "Engage. Empower. Graduate." initiative). An additional program site is located at Culler Middle School. Languages spoken by these participants have included Arabic, Chin-Zomi, Dinka, Farsi, Karen, Karenni, Kurdish, Nuer, Russian, Spanish, Ukrainian, Urdu, and Vietnamese. Typically, 100% of these families qualify for the Free and Reduced Lunch Program.
The evidence-based Family Literacy model followed by LPS includes the following four components:
An award from United Way in the amount of $20,000 per year will assist in providing general operating support for all twelve sites.
Proposal That the Board discuss the submission of a proposal to United Way of Lincoln and Lancaster County to support the Two Generation Family Literacy Program in the amount of approximately $20,000 per year for a two-year funding cycle.
Applications are due to United Way in February, 2020. |
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9.2.3. U.S. Department of Justice Federal Grant - STOP School Violence Grant Program
Rationale:
Lincoln Public Schools proposes to write a competitive application to the Office of Justice Programs, Bureau of Justice Assistance, within the U.S. Department of Justice. This application is in response to the Students, Teachers, and Officers Preventing (STOP) School Violence Grant Program. This program intends to fund school safety projects that address one of two purpose areas: (1) To provide training to school personnel on preventing student violence against others and themselves, including how to respond to mental health crises; or (2) To develop and implement threat assessment and/or intervention teams, which must coordinate with law enforcement agencies and school personnel.
Explanation Lincoln Public Schools utilizes a 4-person district threat assessment team, which responds to potential threats identified in over 60 schools and programs, making it crucial that school personnel clearly understand how to identify and respond to potential threats and how to work collaboratively with the district team.
The district will apply for grant funds to develop and provide half-day threat identification training for all staff in the six high schools and focus programs over the course of three summers, as well as a more specialized half-day threat management training for clinicians, administrators, Special Education staff and School Resource Officers in these buildings. Such training will increase competency at the building level for supporting the work of the district threat assessment team, including development of common language and protocols and determining the role of building level teams for multi-tiered behavioral support system (MTSS-B). Grant funds will also enhance the training of the district team and include training opportunities for community organizations with whom LPS partners in schools to support the behavioral health of students. Proposal That the Board discuss the submission of the STOP School Violence Grant application for up to $500,000 for a 36-month period. There is no match requirement.
The grant application is due March 3, 2020. |
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9.2.4. Guaranteed Maximum Price (GMP) for the Data Center at LPSDO Project #9809
Rationale:
On or about November 26, 2019, the Board of Education approved Contract Documents and Cheever Construction Company to provide services as the Construction Manager as Constructor (CMC) for Lincoln Public Schools (LPS) at a fixed fee subject to an increase or decrease due to a change in Project Scope or schedule, all as provided in and by the terms of the Contract Documents and CMC contract.
Explanation The CMC contract calls for the CMC to submit a Guaranteed Maximum Price (GMP). The Board, by approving this agenda item, hereby approves all necessary scope and contract changes or modifications to complete the Data Center project (hereinafter referred to as "the Project") and the Guaranteed Maximum Price (GMP) and related documents submitted by Cheever Construction Company, as CMC for the construction of the Project. Copies of all such documents are on file with official district records and documents and are available for review in the Purchasing Department upon request. Proposal The GMP and related documents have been negotiated and agreed upon by and between the CMC and the district and includes the Cost of the Work, Expenses to be Reimbursed, and the Construction Manager's Fee, in the total sum of $1,146,301.00, with the contractual provisos that (1) the Guaranteed Maximum Price shall be subject to all allocations, assumption and clarifications set forth by the CMC in its GMP submittal, if any, and any additions and deductions by the related documents, or changes in the Scope of the Work, changes in the date of Substantial Completion or other adjustments as provided in the Contract Documents; and (2) pursuant to paragraph 1.4.8 of the Agreement, if the Guaranteed Maximum Price is exceeded, except as permitted by the related documents or the Contract Documents, the CMC shall be responsible for payment from its own resources with no contribution from the owner of the difference between the final price as defined at paragraph 1.4.10 of the Agreement and the guaranteed maximum price; and further hereby authorizes and directs the Associate Superintendent for Business Affairs or designee to execute and deliver all documents, and take all action necessary to carry the Project and this action into effect. |
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10. SECOND READING, RECOMMENDED FOR ACTION
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10.1. From Board Committees
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10.1.1. Newly Annexed Property to the City of Lincoln
Rationale:
The Board of Education assigns school attendance areas to property newly annexed to the City of Lincoln or newly platted. This action establishes school attendance areas prior to the sale of residential lots, allowing purchasers to know what schools their children will attend.
Explanation The City of Lincoln has annexed a parcel of land, which automatically brings this property into the district of Lincoln Public Schools. This property needs to be assigned attendance centers so that potential purchasers of homes in this area will know which schools they will be attending: US Hwy 77 & I-80, Annexation Ordinance #20822, for 2019-20 school year: Norwood Park Elementary School, Dawes Middle School, Northeast High School Proposal
That the Board approve the proposed attendance area assignments of the newly annexed property.
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10.1.2. Policy 1000 Series - Community Relations
Rationale:
BACKGROUND:
Periodically, new circumstances or changes in legislation or regulation from the state or federal government requires the school district to make a number of minor updates to align existing policy without changing the original leadership or organizational intent of the Board. When the Board has a number of such policies to revise, it collects them into a single Board agenda item. The following policies have minor changes: Policy 1100 and 1110 - Policies have been merged into a single policy as they address the same issue. The title of policy 1100 has been changed to reflect current language and Policy 1110 has been removed. Policy 1102 and 1105 - Policies have been renumbered. Policy 1330 - Revisions include minor edits. Policy 1410 - Expands the scope of policy from the "Fire Department" to "First Responders" in acronym. The following policies are submitted for affirmation as written and do not require revisions: 1112,1113,1115,1122,1130,1230,1235,1240,1250,1360,1370,1430,1500,1510,1520,1530 and 1600.
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10.2. From the Superintendent
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10.2.1. State 21st Century Community Learning Center Continuation Application
Rationale:
The 21st Century Community Learning Centers (CLCs) federally-funded grant program provides grants to eligible schools for the purpose of creating or expanding Community Learning Centers. The primary purpose of 21st Century funds is to provide students with academic enrichment opportunities designed to complement their regular academic program. All CLC services are provided during non-school hours or periods when school is not in session. The Community Learning Centers programs and activities are designed to build on the capacity of community partners and neighborhood schools. Each site is to have an academic focus to assist participating students in meeting state and local academic achievement standards. Families of students served may also receive services in areas that support family literacy, health, other family support services, and childcare.
EXPLANATION: These two 21st Century CLC grant applications are continuation funding grants for Calvert, Park, North Star (grant 14) and Arnold, McPhee, Norwood Park, Dawes (grant 15). The identified schools have specific needs that are in line with the goals of the 21st Century grant process and have successfully achieved stated outcomes in the continuation grant award. Community partners that have been identified to serve as the CLC lead agencies and to assist in the planning and service provision include: Lincoln Parks & Recreation, Boys & Girls Club, Lincoln Housing Authority, Northeast Family Center and Family Service. These community partners will be essential to the successful delivery of quality after school opportunities for students. The continuation grant will build on the success these sites have experienced over the past years. Successes have included: 1) consistently serving an average of 880 thirty plus day students each year and over 2010 total students attending after school, 2) the CLC sites and partnering agencies have become more intentional in their alignment of after school programs with the school day program, and 3) demonstrated proficiency on the State site observation tool. Core program activities will include homework / academic support, enrichment activities, recreation and leisure, character education and development, and service learning as well as activities to support nutrition and healthy lifestyles. It is projected that approximately 2100 students will be impacted by the CLC programs at these 7 sites. The following program goals will guide the program design and delivery: Goal 1: Improve student learning performance in one or more core academic areas. Goal 2: Increase social benefits and improve behavior. Goal 3: Increase family and community involvement in schools. |
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10.2.2. Chromebooks for 2020 Distribution
Rationale:
The CLASS technology plan provides budget resources in the 2019-20 fiscal year for the purchase of enough Chromebooks to provide one for each student in the 2020-21 sixth grade class (3,300) and ninth grade class (3,100).
Quotes for four models of standard and touch Chromebooks were received from two vendors. Review and testing, including a review of serviceability by LPS repair technicians, was a required element of the vendor response and four models were delivered for this purpose. The Dell 3100 standard and touch models scored the highest on a weighted list of features resulting in a value quotient higher than any other models. A complete tabulation of the cost and evaluation scoring is available from the Purchasing Department. Explanation The popularity of Chromebooks in K12 education settings is a catalyst for innovation in the Chrome operating system, Google Cloud ecosystem, and development of web apps with functionality equal to traditionally installed software. This accounts for LPS teachers and students who report a high degree of satisfaction with the capability of Chromebooks as a tool for learning and instrument for expression. Repair data and experience this school year using Chromebook models similar to those proposed for purchase were shared with the Student Learning and Technology Board Committee. Both the data and first-hand experience affirmed the distribution of touch-capable and standard Chromebooks. Thus, the recommendation is to continue with touch Chromebooks for 9th grade students who will use them throughout their high school years and standard Chromebooks for 6th grade students who will use them for their middle school years. It is recommended that the Board award a total of $1,659,700.00 to Dell EMC Inc. (Round Rock, Texas) to purchase 3,300 Dell model 3100 Standard Chromebooks with Chrome management and a 3-year warranty and 3,100 Dell model 3100 2-in-1 Chromebooks including Chrome Management and a 4-year warranty.
This will be an expenditure of $1,659,700.00 from the General and Depreciation Funds. Proposal That the Board approve this award to the above listed vendor. A complete project timeline will be shared with the Board Technology Committee and purchase at this time is recommended to avoid late spring delivery constraints related to an anticipated limit in the supply of the associated central processing unit (CPU). The Board, by approving this purchase with Dell EMC Inc., is approving the provisions of the agreement and all associated documents related thereto according to the terms and conditions as presented or such other or additional terms and provisions as negotiated and approved by the Associate Superintendent for Business Affairs or a designee, and the Board is hereby delegating to and authorizing the Associate Superintendent for Business Affairs or a designee to sign, execute, and deliver such documents, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to administer, operate, and implement the same on a day to day basis during its term as contemplated thereby, for and on behalf of this school district. |
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11. EXPEDITED/EMERGENCY ACTIONS
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12. ITEM(S) REMOVED FROM CONSENT AGENDA
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13. INFORMATIONAL ITEMS/REPORTS
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13.1. From Board Committees
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13.2. From The Career Academy
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13.3. From the Superintendent
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13.3.1. Superintendent Update
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13.3.2. Monthly Financial Report
Rationale:
At the second Board meeting of the month, information regarding the district’s monthly financial report is presented.
Explanation The monthly financial report for the month ending December 31, 2019, is attached. Proposal Information item; no Board action required.
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14. ANNOUNCEMENTS OF UPCOMING EVENTS FOR THE BOARD
Rationale:
January 30:
TeamMates Recognition, Train Station, 5:00 p.m. Community Bond Informational Presentation, LSW, 6:00 p.m. February 4: Community Partnership Breakfast, Union College, 8:00 a.m. February 5: Chamber Annual Luncheon, Cornhusker Hotel, 11:30 a.m. February 9-10: NASB Legislative Issues Conference, Cornhusker Hotel February 11: Board Meeting, LPSDO, 6:00 p.m. |
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15. PUBLIC COMMENT
Rationale:
In keeping with Board Policy 8420:
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16. REQUEST FOR CLOSED SESSION
Rationale:
The Lincoln Board of Education is authorized by state statute to hold a closed session by the affirmative vote of a majority of its voting members if a closed session is clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. The subject matter and the reason necessitating the closed session are to be identified in the motion to close. Closed sessions may be held for, but shall not be limited to, such the subject matter and the reasons set forth in the Proposal section below.
Explanation |
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16.1. Request for Closed Session - Negotiations/Collective Bargaining, Property/Real Estate, Litigation, Security, Criminal Misconduct, Personnel, and Legal Advice Matters
Rationale:
The Lincoln Board of Education is authorized by state statute to hold closed sessions. Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.
Explanation
At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law. That the Board hold a closed session: 1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law. 2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law. |
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17. ADJOURNMENT
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