June 22, 2026 at 6:00 PM - Regular Meeting

Description:  It has been found and determined that in accordance with the policies and orders of the Board, the notice of this meeting was posted publicly at the Administration Building in accordance with the terms and provisions of the Texas Open Meetings Act, Texas Government Code, Section 551.001 et. seq., and that all of the terms of said article have been fully complied with and that the 3 working days notice required has been properly and correctly given.

Description:  At this time, the Board will listen to comments from the public and others regarding both agenda action items and items that are not on the agenda. No action may be taken on non-agenda items. Public participation is limited to the designated open forum portion of a regular meeting. Any person wishing to address the Board concerning an item on the agenda for an open meeting must register with the Board secretary by email at egilpin@hfhorns.net no later than 10:00 a.m. the day of the Board meeting.  Any person wishing to address the Board concerning an item not on the Agenda can register with the Board Secretary at any time prior to the Board meeting.  Speakers will not be permitted to criticize HFISD employees, whether addressing the Board on an Agenda item or a subject not on the posted Agenda.

Description:  Primary STAAR/EOC scores for Hamshire Fannett ISD will be shared, along with a comparison of district performance to Region 5 and state results.

Description:  Hamshire-Fannett ISD conducted a survey of staff and community for approximately five years, from about 2014 to 2019. The board then, at times, created goals around survey needs. In addition, the data from the survey was also used in developing parts of campus and district plans that would address needs revealed in the survey. At its February 23, 2026 meeting, the board voted to approve conducting a staff/student/parent survey for the 2025-2026 school year.
 

Description:  Each year in Texas, the trustees of school boards are required to adopt an annual budget. Prior to adopting budgets, boards commonly engage in budget workshops to receive financial and other updates and to also give direction to district administration about budgetary goals.
The board may schedule a series of dates to discuss and plan its upcoming budget for the 2026-2027 school year.

Description:  Board Policy CH (LOCAL) requires budgeted purchases of goods or services costing $25,000 or more, regardless of whether the goods or services are competitively purchased, require Board approval before a transaction may take place.
This year, TEA increased the limit for purchasing without a formal bid from $50,000 to $100,000.Currently, the district’s limit is $25,000 which is much more restrictive. On June 11, the Director of Finance received a recommendation from the district’s current auditing firm: We recommend that the procurement threshold be increased to $100,000 if it
hasn’t already and that the District review state and federal guidance to align District policies to the minimum requirements. In some cases, District’s could be held to the most restrictive guidance during an audit. Even if you met the minimum requirements as laid out by the start or
other, you could still get dinged if the District’s policies have a lower threshold or more extensive requirements and are not followed exactly.
Recommendation to increase the spending limit to $100,000.

Description:  Board Policy CFB (LOCAL) The capitalization threshold for purposes of classifying individual capital assets shall be $5,000.
This year TEA increased the limit for the capital asset threshold from $5,000 to $10,000. To align the District’s policy with TEA and make for easier record keeping and auditing procedures, it is recommended that the District increase the capitalization threshold to $10,000.

Description:  The school board trustee election will be held on the second Tuesday in November, which falls on November 3, 2026.  It is timely for the Board to approve and post an election order pertinent to the November election in order to be in compliance with the Election Code. 

July 18, 2026, first day to apply for a place on the ballot
August 17, 2026, the last day to apply for a place on the ballot

Description: 

The Board of Trustees have been supplied with detailed background information regarding each item of business on the "Consent Agenda"  if one is so indicated, or it has been discussed at a previous meeting of the Board. All items will be acted upon by one vote without being discussed separately.  If requested by a Board member, individual items may be removed from the Consent Agenda to be discussed and voted upon separately.  All items are as recommended by the Superintendent.

Description:  In conjunction with Hamshire Fannett ISD board Policy, it is a requirement that the minutes of the previous board meeting(s) be approved by the Board at a subsequent Board Meeting.
A copy of the minutes is included in each Board member’s agenda packet for perusal and awaits Board action.

Description:   It is a customary and accepted Board procedure as a standard order of business at regular Board meetings for the Board to take action in relation to the approval of expenditures for the elapsed period since the last Board meeting.

Pertinent information relating to the financial condition of the District and the resolution of district indebtedness is provided for Board perusal and utilization.

Description:  Update 127 includes revisions to legal framework documents based in large part on changes to Administrative Code rules after the 89th legislative session. Changes to local policies offered for consideration include the following:

• BJCF(LOCAL): SUPERINTENDENT - NONRENEWAL
• CAA(LOCAL): FISCAL MANAGEMENT GOALS AND OBJECTIVES - FINANCIAL ETHICS
• DC(LOCAL): EMPLOYMENT PRACTICES
• DH(LOCAL): EMPLOYEE STANDARDS OF CONDUCT
• DP(LOCAL): PERSONNEL POSITIONS
• DPA(LOCAL): PERSONNEL POSITIONS - PRINCIPALS
• DPB(LOCAL): PERSONNEL POSITIONS - OTHER PERSONNEL POSITIONS
• EHBB(LOCAL): SPECIAL PROGRAMS - GIFTED AND TALENTED STUDENTS
• FFF(LOCAL): STUDENT WELFARE - STUDENT SAFETY

Description:  State law allows, through a Board resolution, the payment of wages to employees who are told to stay home during school closures in emergency situations. The district has experienced closures during the COVID-19 Pandemic, Hurricanes Harvey, Ike, and Rita, as well as ice storms and wide-scale power outages.
In order to maintain continuity of operations and safeguard employee retention during emergencies, the board may consider a resolution in advance of an emergency. This would allow a swift response to paying wages during the times of school cancellation.

Description:  After many years of negotiating with two different entities regarding the transfer of the Hamshire sewer system, in 2023, the HFISD board and WJMWD finalized a sewer agreement and transfer of property. The water district has voiced concerns over stormwater intrusion for several years, and the HFISD board directed the superintendent to study the issue and propose a solution.
The district sought the services of Fitz and Shipman engineers who studied the site and prepared specifications for stormwater improvements at the high school site. The board will consider a bid for stormwater improvements.
 

Description:  All investments made by the District shall comply with the Public Funds Investment Act (Texas Government Code Chapter 2256, Subchapter A) and all federal, state, and local statues, rules or regulations
Not less than quarterly, the investment office shall prepare and submit to the Board a written report of investment activities for all funds covered by the Public Funds Investment Act. This report shall be presented to the Board within a reasonable time after the end of the period.

Description:  Each month the board is provided an update of donations received. However, due to the amounts and varying purposes, the board may want to accept these gifts.
HF FFA Alumni Association would like to donate $680.00 too the HF FFA Activity Account for FFA NEEDS ONLY.

Description:  Hamshire-Fannett ISD secured property insurance for the 12-13, 13-14, 14-15, 15-16, 16-17, 17-18, 18-19, 19-20, 20-21, 21-22, 22-23, 23-24, 24-25 and 25-26 school years. The policies began being covered by Lexington Insurance Company along with several other companies spreading out the liability in 24-25.
Frost Insurance solicited 45 insurance firms on the district’s behalf.
Candace Curiel (Frost Insurance Agency) has obtained our renewal premium with Berkshire (Lead), RSUI, Arch, AXIS, CORE, Sampo, Velocity and CrossCover picking up the remaining layers.
The premium summary page is found on PAGE 9. Berkshire will now lead, providing more coverage and several enhancements outlined in the attached comparison (page 12).
Key Improvements include:
Moving from scheduled limits to blanket coverage
Reducing the Wind/Hail deductible to $100K per occurrence (from 3% per location)
Revising the Named Storm deductible to apply per building instead of per location
Increasing several sublimits, including flood coverage to $10M (from $7.5m)

Despite the expanded coverage, the renewal reflects a 20.85% rate decrease on the All-Risk program (excluding standalone ancillary lines).

There is an option for additional coverage limits for Buildings and Content where not at the max. (page 136) It would be an additional increase of $549 added to the overall total on Page 9.

Description:  Board Policy CH (LOCAL) requires budgeted purchases of goods or services costing $25,000 or more, regardless of whether the goods are services are competitively purchased, require Board approval before a transaction may take place.
To meet the spending threshold as required by TEA for CTE revenue, the district needs to purchase 42 desktop computers to upgrade the labs at the high school. Quotes have been provided and the recommendation is to purchase the quote as presented by Dell as it provides 3 years of warranty versus one year of manufacturer warranty provided by the
other vendors.

Description:  Board Policy CH (LOCAL) requires budgeted purchases of goods or services costing $25,000 or more, regardless of whether the goods are services are competitively purchased, require Board approval before a transaction may take place.
A request for quotes emailed to several Student Accident Insurance companies. The quote was to include two years with a guaranteed rate for both years and the option for four one year renewals. Two companies responded.
I recommend continuing our agreement with Texas Kids First with a price of $23,900 for the
2026-2027 and the 2027-2028 school years. Catastrophic coverage to cost $1,560

Description:  The Board May Convene into Closed (executive) session, in accordance with the Texas Open Meetings Act, TX Govt. Code 551.001, Subchapters D and E or Texas Govt Code section 418.183(f).  Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the Act authorizing the closed meeting.  All final votes, actions, or decisions will be taken in open meeting.
 

Description:  The district currently has one or more vacant positons.  Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board meeting, if feasible.
Any action, decision or final vote with regard to any matter considered in such closed session, shall be made in open session.

Description: 

The District currently has one or more vacant positions.  Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board Meeting, if feasible.

Description:  It is possible that one or more resignations could be in the process of being submitted to the Superintendent.
If received, the Superintendent will present letters of resignation for board information.