December 15, 2025 at 6:00 PM - Regular Meeting

Description:  It has been found and determined that in accordance with the policies and orders of the Board, the notice of this meeting was posted publicly at the Administration Building in accordance with the terms and provisions of the Texas Open Meetings Act, Texas Government Code, Section 551.001 et. seq., and that all of the terms of said article have been fully complied with and that the 3 working days notice required has been properly and correctly given.

Description:  At this time, the Board will listen to comments from the public and others regarding both agenda action items and items that are not on the agenda. No action may be taken on non-agenda items. Public participation is limited to the designated open forum portion of a regular meeting. Any person wishing to address the Board concerning an item on the agenda for an open meeting must register with the Board secretary by email at egilpin@hfhorns.net no later than 10:00 a.m. the day of the Board meeting.  Any person wishing to address the Board concerning an item not on the Agenda can register with the Board Secretary at any time prior to the Board meeting.  Speakers will not be permitted to criticize HFISD employees, whether addressing the Board on an Agenda item or a subject not on the posted Agenda.

Description:  Law requires the Board to reorganize by electing officers.  The vice President or secretary will now serve as the temporary chair to conduct the election of the President, and will then relinquish the chair to the president, who will conduct elections for the remaining offices of Vice President and Secretary.

Description:  As a result of the ongoing bond projects, the board will continue to receive monthly updates and information throughout the life of the projects to their completion.
The administration, architects, and/or the general contractor will discuss general items and answer questions for the board.  In addition, specific items will be discussed relating, but not limited to, consideration of extending the contractor’s completion timeline, the construction progress to date, and approving potential change orders. In addition, the board will consider scheduling a site visit.
 

Description:  House Bill 3 of the 86th Legislative Session brought about sweeping changes in education in the state of Texas.  Board goals are one aspect of these changes.  Therefore, the Texas Education Agency was tasked with developing rules and guidelines for new board goals.  So, each evaluation year, the board adopts three required goals regarding early childhood literacy and math (EC-LM), and college, career, and military readiness (CCMR).
The administration will review prior discussed preliminary goals for the next evaluation year. The Board will consider the final version of those goals for adoption.
 

Description:  Each month until application submission, the board of trustees will receive a status update regarding TIA. District administrators have been attending TIA training and work sessions via webinars and in person in preparation of applying for TIA.
The administration will highlight selected TIA activities in order to give the board a sense of how the administration is progressing in relation to the TIA Pacing Guide. This will help board members to continually gage the progress of work administrators are doing regarding TIA.
Selected Major Activities:
October 23, 2025    Growth Measures Meeting ESC 5
November 3, 2025    TIA Committee Meeting
November 10, 2025    TIA General Teacher Meeting ESC 9
December 1, 2025    TIA Committee Meeting
January 6, 2026    Menu Sessions for Staff
January 6, 2025    TIA Committee Meeting
January 7, 2026    ESC 9 Site Visit
 

Description:  The Texas Education Agency (TEA) started the Learning Accelerated Support Opportunities Grant(s) three years ago. TEA originally published these grants as competitive grants, and the district did apply for some in prior years. In this fourth year of the LASO grants, many of these grants have evolved into entitlement grants funded by HB 2 of the 89th Legislative session. 
LASO grants must now be approved by each school board as a testament to the district meeting TEA’s requirements. The administration will highlight the different grants submitted by the district. The grants include the following:

• Leadership and Instructional Foundations Texas (LIFT)
• Preparing and Retaining Educators through Partnerships (PREP): Residency Preservice
• Preparing and Retaining Educators through Partnerships (PREP): Residency Preservice: Grow Your Own
• Employee Degree & Cert.
• Student Career & Teacher Prep
• Preparing and Retaining Educators through Partnerships (PREP): Residency Preservice: Teacher Mentorship

Description:  In the wake of an extreme teacher shortage, school districts, institutions of higher education, non-profits, and state agencies have looked for innovated ways to close the teacher hiring gap.  Looking through this lens, Hamshire-Fannett ISD has partnered with U.S. Prep, Region 5 Education Service Center, and Lamar University to develop teacher residencies within the district and hopefully capitalize on the recruiting opportunities available in hosting teacher residents. In addition, the district has developed six pathways to teaching certification.
In the 89th Legislative Session, House Bill 2 was passed requiring all teachers in grades K-5 to be certified by 2026-2027 and those in grades 6-12 by 2027-2028. The commissioner of education has created rules allowing for an exemption from these requirements and delayed them until the 2029-2030 school year.
 

Description:  At its October 20, 2025, meeting, the Board of Trustees received an update on the long-range facility planning committee’s initial work. As part of the initial work, the committee made a recommendation to the board to conduct a demographic study. The committee met again to review two demographic study proposals.
The committee will make a recommendation to the board for a demographer to service the district for a demographic study.

Description: 

The Board of Trustees have been supplied with detailed background information regarding each item of business on the "Consent Agenda" if one is so indicated, or it has been discussed at a previous meeting of the Board. All items will be acted upon by one vote without being discussed separately.  If requested by a Board member, individual items may be removed from the"Consent Agenda" to be discussed and voted upon separately.  All items are as recommended by the Superintendent.

Description:  In conjunction with Hamshire-Fannett ISD Board policy, it is a requirement that the minutes of the previous Board meeting(s) be approved by the Board at a subsequent Board Meeting.

A copy of the minutes is included in each Board member’s agenda packet for perusal and awaits Board action.
 

Description:   It is a customary and accepted Board procedure as a standard order of business at regular Board meetings for the Board to take action in relation to the approval of expenditures for the elapsed period since the last Board meeting.

Pertinent information relating to the financial condition of the District and the resolution of district indebtedness is provided for Board perusal and utilization.

Description:  The Board is aware of the need for the budget amendment for the 2025-2026 fiscal year as presented in the attachment.

Description:  Board Policy CH (LOCAL) requires budgeted purchases of goods or services costing $25,000 or more, regardless of whether the goods are services are competitively purchased, require Board approval before a transaction may take place.
Purchase of Chromebooks to keep moving forward with the obsolescence plan.
The total amount of funds needed will fit within the current annual device budget.
The board has been provided three quotes for Chromebooks.
It is recommended that the Trafera quote be chosen for Chromebooks as Trafera offers a 4-year
warranty.
(CDW-G does not include warranty on the quote but was honest and said if they added warranty they would not be able to meet Trafera’s price. Vivacity has included $14,000 worth of extra items that are not needed and do not add up to the additional cost.)

Description:  Each month the board is provided a update of donations received. However, due to the amounts and varying purposes, the board may want to accept these gifts.
TxDOT Grant for Project Graduation - possible award of $1,000-$2,500. Awarded funds would be reimbursed after allowable costs have been incurred.

Description:  The Board May Convene into Closed (executive) session, in accordance with the Texas Open Meetings Act, TX Govt. Code 551.001, Subchapters D and E or Texas Govt Code section 418.183(f).  Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the Act authorizing the closed meeting.  All final votes, actions, or decisions will be taken in open meeting.
 

Description:  The district currently has one or more vacant positons.  Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board meeting, if feasible.

Any action, decision or final vote with regard to any matter considered in such closed session, shall be made in open session.

Description: 

The District currently has one or more vacant positions.  Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board Meeting, if feasible.

Description:  It is possible that one or more resignations could be in the process of being submitted to the Superintendent.
If received, the Superintendent will present letters of resignation for board information.