July 28, 2025 at 6:00 PM - Regular Meeting

Description:  It has been found and determined that in accordance with the policies and orders of the Board, the notice of this meeting was posted publicly at the Administration Building in accordance with the terms and provisions of the Texas Open Meetings Act, Texas Government Code, Section 551.001 et. seq., and that all of the terms of said article have been fully complied with and that the 72-hour notice required has been properly and correctly given.

Description:  At this time, the Board will listen to comments from the public and others regarding both agenda action items and items that are not on the agenda. No action may be taken on non-agenda items. Public participation is limited to the designated open forum portion of a regular meeting. Any person wishing to address the Board concerning an item on the agenda for an open meeting must register with the Board secretary by email at egilpin@hfhorns.net no later than 10:00 a.m. the day of the Board meeting.  Any person wishing to address the Board concerning an item not on the Agenda can register with the Board Secretary at any time prior to the Board meeting.  Speakers will not be permitted to criticize HFISD employees, whether addressing the Board on an Agenda item or a subject not on the posted Agenda.

Description: 

As a result of the ongoing bond projects, the board will continue to receive monthly updates and information throughout the life of the projects to their completion.
The administration, architects, and/or the CMaR will discuss general items and answer questions for the board.  In addition, specific items will be discussed relating, but not limited to, consideration of extending the CMaR’s substantial complete date, the construction progress to date, and approving potential change orders or bids. In addition, the board will consider approving land clearing, additional fencing, and other possible improvements.

Description:  Staff Salary Schedules for 2025-2026 include:
1 Classroom Teacher Salary Schedule
2 Longevity Schedule
3 Administrative/Professional Salary Schedule (first implemented in 2012 per TASB
personnel study)
4 Starting Pay Schedule for non-exempt employees
5 Athletic Stipends
6 Athletics Pay Schedule
7 Extra Duty Stipends
New Classroom Teacher Salary Schedule as requested by the board.
Longevity Schedules - No changes
Administrative/Professional - added Non-Teaching Positions and reduced the days for Instructional Coaches, High School Counselor and LPC-1 Counselor. Added Director of Child Nutrition
Starting Pay - Increased starting pay for Office Secretaries, Teacher’s Aides, Nurse Extenders,
Maintenance and Custodial and added the LVN Nurse Extender position.
Coaching Stipends - All coaches will receive 15 extra days unless they are just coaching a sport as a supplemental duty.
Athletic Pay - Increased all pay by $10.00 (exception - Security Officers) and added the Libero Tracker for High School only.
Extra Duty Stipends - stipends were increased as highlighted in yellow. Skills USA stipend was added to the High School and Middle School. Summer Gym pay by the hour was removed now that we have two Summer Coordinator stipends.

Description:  Truth-in-Taxation guidelines require the governing body of a school district to set a public meeting date to discuss the budget and proposed tax rates.
A "Notice of the Public Meeting to Discuss Budget and Proposed Tax Rate" will be published 10-30 days prior to this Public Meeting.
The School Board shall determine an appropriate date and time for this public meeting.
It is recommended that the proposed date for the hearing be set for Monday, August 25, 2025 prior to the regular board meeting at 5:45 pm.

Description: 

The Board of Trustees have been supplied with detailed background information regarding each item of business on the "Consent Agenda" if one is so indicated, or it has been discussed at a previous meeting of the Board. All items will be acted upon by one vote without being discussed separately.  If requested by a Board member, individual items may be removed from the"Consent Agenda" to be discussed and voted upon separately.  All items are as recommended by the Superintendent.

Description:  In conjunction with Hamshire-Fannett ISD Board policy, it is a requirement that the minutes of the previous Board meeting(s) be approved by the Board at a subsequent Board Meeting.
A copy of the minutes is included in each Board member’s agenda packet for perusal and awaits Board action.

Description:  Each month the board is provided an update of donations received. However, due to the amounts and varying purposes, the board may want to accept these gifts.
Donation of items to Robotics by Brenda Nichols:
$3,500 worth of FLL Maps & Legos, Robot parts/materials
$350 worth of shelving units, mechanical wheels, and robotic parts

Description:   It is a customary and accepted Board procedure as a standard order of business at regular Board meetings for the Board to take action in relation to the approval of expenditures for the elapsed period since the last Board meeting.

Pertinent information relating to the financial condition of the District and the resolution of district indebtedness is provided for Board perusal and utilization.

Description:  It is a requirement of TEA accounting procedures that the annual budget be amended as necessary throughout the budget year. The Board is aware of the need for the budget amendment for the 2024-2025 fiscal year
as presented in the attachment.

Description: 

Each year district administrators must recertify to serve as teacher appraisers under the Texas Teacher Evaluation and Support System (T-TESS).  Administrators, once certification/recertification is completed, may serve as teacher appraisers. 
The Board must approve the district’s appraiser list in order for those individuals to serve as appraisers.

Description: 

Each year district administrators must establish evaluation calendars. Once established, those calendars serve as guides for the timeframe in which evaluations will occur.
The Board must approve the district’s appraiser calendars to establish the timeframe for district appraisals. 

Description:  Update 125 includes revisions to legal framework documents based on regulatory changes, including amendments to the Texas Administrative Code. Changes to local policies offered for consideration address the following topics:

• Election of board officers
• Board committees
• Advisory Committees
• Partial academic credit
• School safety transfers
• Attendance for credit

Description:  The school district periodically has entered into interlocal agreements with other governmental entities for service. These agreements often result in savings and efficiencies for the parties.

Hamshire-Fannett ISD has a need pave a section of the drive that runs parallel to the front of the Intermediate School. This paving will create a third lane for a section of the driveway, and thus, relieve some of the traffic congestion in the Intermediate/Middle School area. In addition, the county would also create a parking area for transportation employees and employees who work in the Middle School Cafeteria Building. The least costs would be to approve Chip Seal material, or its equivalent, for the drive and parking lot. The total approximate cost to pave both areas is $26,800.

Description: 

Section 37.0814 of the Texas Education Code requires the board of trustees of each school district shall determine the appropriate number of armed security officers for each district campus.  In addition, Section 37.0814(a) of the Texas Education Code requires the board to ensure that at least one armed security officer is present during regular school hours at each district campus. Lastly, the armed security officer must be a commissioned peace officer, namely a school district peace officer; a school resource officer; or a commissioned peace officer employed as security personnel under Section 37.081 of the Texas Education Code. New legislation now requires school districts to annually declare a good cause exemption.
 

The board will consider approving an exemption resolution for good cause for the following reasons: 1.) the Jefferson County Sheriff’s Office has assigned one special weapons and tactical (SWAT) officer to the district, 2.) the school district has Texas Commission on Law Enforcement (TCOLE) certified school marshals, and 3.) a lack of available personnel exists: Jefferson County SO has 17 unfilled correctional officer positions and six (6) peace officer positions unfilled.

Description:  Board Policy CH (LOCAL) requires budgeted purchases of goods or services costing $25,000 or more, regardless of whether the goods and services are competitively purchased, require Board approval before a transaction may take place.
RevTrak is an on-line payment service that will set up the ability for
parents/students/staff to pay school fees online through the district’s website and by the use of card readers at each campus and administration.
Because the district uses Skyward, there is no yearly or monthly fee and no setup charges. The only fee is 3.49% of all transactions.
The district can choose to consume the cost, charge the cost to the public or split the cost between the district and the public.

Description:  All investments made by the District shall comply with the Public Funds Investment Act (Texas Government Code Chapter 2256, Subchapter A) and all federal, state, and local statues, rules or regulations
Not less than quarterly, the investment office shall prepare and submit to the Board a written report of investment activities for all funds covered by the Public Funds Investment Act. This report shall be presented to the Board within a reasonable time after the end of the period.

Description:  Board Policy CH (LOCAL) requires budgeted purchases of goods or services costing $25,000 or more, regardless of whether the goods and services are competitively purchased, and require Board approval before a transaction may take place.
As requested, the quotes have been provided by the board to install cameras at the Middle School and
Intermediate School and a server to house the data.

Quotes have been provided for the server from Dell and the cameras and installation from Wave Solutions.
Wave Solutions is donating 25% of the cost by giving a discount of 25% on cameras and installation.

Description:  Student Code of Conduct books  are to be developed and distributed annually at the beginning of the school year.
Each campus has revised the 2025-2026 handbook and student code of conduct to reflect TASB model. Each Board member has been provided with a brief description of changes, if any were made. 
The Superintendent recommends adoption of the Student Code of Conduct.  
Changes to the student code of conduct  were given to the Board. 
 

Description:  The Board May Convene into Closed (executive) session, in accordance with the Texas Open Meetings Act, TX Govt. Code 551.001, Subchapters D and E or Texas Govt Code section 418.183(f).  Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the Act authorizing the closed meeting.  All final votes, actions, or decisions will be taken in open meeting.
 

Description:  The district currently has one or more vacant positons.  Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board meeting, if feasible.

Any action, decision or final vote with regard to any matter considered in such closed session, shall be made in open session.

Description: 

The District currently has one or more vacant positions.  Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board Meeting, if feasible.

Description:  It is possible that one or more resignations could be in the process of being submitted to the Superintendent.
If received, the Superintendent will present letters of resignation for board information.