May 19, 2025 at 6:00 PM - Regular Meeting

Description:  It has been found and determined that in accordance with the policies and orders of the Board, the notice of this meeting was posted publicly at the Administration Building in accordance with the terms and provisions of the Texas Open Meetings Act, Texas Government Code, Section 551.001 et. seq., and that all of the terms of said article have been fully complied with and that the 72-hour notice required has been properly and correctly given.

Description:  At this time, the Board will listen to comments from the public and others regarding both agenda action items and items that are not on the agenda. No action may be taken on non-agenda items. Public participation is limited to the designated open forum portion of a regular meeting. Any person wishing to address the Board concerning an item on the agenda for an open meeting must register with the Board secretary by email at egilpin@hfhorns.net no later than 10:00 a.m. the day of the Board meeting.  Any person wishing to address the Board concerning an item not on the Agenda can register with the Board Secretary at any time prior to the Board meeting.  Speakers will not be permitted to criticize HFISD employees, whether addressing the Board on an Agenda item or a subject not on the posted Agenda.

Description:  As a result of the ongoing bond projects, the board will continue to receive monthly updates and information throughout the life of the projects to their completion.
The administration, architects, and/or the CMaR will discuss general items and answer questions for the board.  In addition, specific items will be discussed relating to, but not limited to, consideration of extending the CMaR’s substantial complete date, the construction progress to date, and approving potential change orders or bids.  

Description:  In the wake of an extreme teacher shortage, school districts, institutions of higher education, non-profits, and state agencies have looked for innovative ways to close the teacher hiring gap.  Looking through this lens, Hamshire-Fannett ISD has partnered with U.S. Prep, Region 5 Education Service Center, and Lamar University to develop teacher residencies within the district and hopefully capitalize on the recruiting opportunities available in hosting teacher residents. 
 

Description:  Budget Workshops are held annually with the Board of Trustees and the Finance Department.
Discuss possible dates to hold Budget Workshops. Optimal dates would be to have one 2nd week in June, 2nd week of July and one right after August 5, when we will receive our maximum compressed tax rate from TEA. The Board may also select some dates and defer other dates.

Description:  Texas Rural Student Transportation was awarded a new contract to manage the Hamshire-Fannett Transportation Department effective July 1, 2021. The original contract was July 1, 2021–June 30, 2022. Renewal #1 was July 1, 2022–June 30, 2023. Renewal #2 was July 1, 2023-June 30, 2024 and Renewal #3 was July 2, 2024-June 30, 2025.
This renewal is for the 2025-2026 school year.
Renewal #4 is requesting an increase of 2% and that is estimated to be around $30,000 depending on the number of co-curricular trips that are taken.

Description: 

The Board of Trustees have been supplied with detailed background information regarding each item of business on the "Consent Agenda" if one is so indicated, or it has been discussed at a previous meeting of the Board. All items will be acted upon by one vote without being discussed separately.  If requested by a Board member, individual items may be removed from the"Consent Agenda" to be discussed and voted upon separately.  All items are as recommended by the Superintendent.

Description:  In conjunction with Hamshire-Fannett ISD Board policy, it is a requirement that the minutes of the previous Board meeting(s) be approved by the Board at a subsequent Board Meeting.

A copy of the minutes is included in each Board member’s agenda packet for perusal and awaits Board action.
 

Description:   It is a customary and accepted Board procedure as a standard order of business at regular Board meetings for the Board to take action in relation to the approval of expenditures for the elapsed period since the last Board meeting.

Pertinent information relating to the financial condition of the District and the resolution of district indebtedness is provided for Board perusal and utilization.

Description:  It is a requirement of TEA accounting procedures that the annual budget be amended as necessary throughout the budget year.
The Board is aware of the need for the budget amendment for the 2024-2025 fiscal year as presented in the attachment.

Description:  Board Policy CH (LOCAL) requires budgeted purchases of goods or services costing $25,000 or more, regardless of whether the goods and services are competitively purchased, and require Board approval before a transaction may take place.
The district took an extensive hit on extra furniture because of two floods. All the extra classroom furniture has been exhausted. With the move of 3rd grade from the Elementary to the Intermediate campus, there is a need for classroom furniture. Quotes were received from various purchasing cooperative vendors.
• A. Bargas & Associates
• Lone Star Furnishings
• McCoy Rockford Commercial Interiors
• Shiffler
• School Specialty
• WRG

Description:  The playground at the Intermediate received extensive damage due to Hurricane Harvey and Tropical Storm Imelda flooding, making parts of the playground unusable and unsafe for the students. In adding a grade to the Intermediate, the playground is in need of removal and replacement.
The district put out a bid notice to remove the current playground and add a new larger playground with additional swings for the students to have a place they can enjoy.
Submitted bids will be provided and recommendations made at the board meeting.

Description:  Each month the board is provided an update of donations received. However, due to the amounts and varying purposes, the board may want to accept these gifts.
Donation Hamshire-Fannett Elementary teacher appreciation. An explanation of the reason for the donation and the amount is attached.

Description:  The 2025-2026 dress code has been updated to reflect a change in student attire.

Description:  The Board May Convene into Closed (executive) session, in accordance with the Texas Open Meetings Act, TX Govt. Code 551.001, Subchapters D and E or Texas Govt Code section 418.183(f).  Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the Act authorizing the closed meeting.  All final votes, actions, or decisions will be taken in open meeting.
 

Description:  The district currently has one or more vacant positons.  Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board meeting, if feasible.

Any action, decision or final vote with regard to any matter considered in such closed session, shall be made in open session.

Description: 

The District currently has one or more vacant positions.  Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board Meeting, if feasible.

Description:  It is possible that one or more resignations could be in the process of being submitted to the Superintendent.
If received, the Superintendent will present letters of resignation for board information.