December 16, 2024 at 6:00 PM - Regular Meeting

Description:  It has been found and determined that in accordance with the policies and orders of the Board, the notice of this meeting was posted publicly at the Administration Building in accordance with the terms and provisions of the Texas Open Meetings Act, Texas Government Code, Section 551.001 et. seq., and that all of the terms of said article have been fully complied with and that the 72-hour notice required has been properly and correctly given.

Description:  At this time, the Board will listen to comments from the public and others regarding both agenda action items and items that are not on the agenda. No action may be taken on non-agenda items. Public participation is limited to the designated open forum portion of a regular meeting. Any person wishing to address the Board concerning an item on the agenda for an open meeting must register with the Board secretary by email at egilpin@hfhorns.net no later than 10:00 a.m. the day of the Board meeting.  Any person wishing to address the Board concerning an item not on the Agenda can register with the Board Secretary at any time prior to the Board meeting.  Speakers will not be permitted to criticize HFISD employees, whether addressing the Board on an Agenda item or a subject not on the posted Agenda.

Description:  House Bill 3 brought about sweeping changes in education in the state of Texas.  Board goals are one aspect of these changes.  Therefore, the Texas Education Agency was tasked with developing rules and guidelines for new board goals.  So, each evaluation year, the board adopts three required goals regarding early childhood literacy and math (EC-LM), and college, career, and military readiness (CCMR).
The administration will begin the discussion of proposed goals for the next evaluation year.

Description:  In the wake of an extreme teacher shortage, school districts, institutions of higher education, non-profits, and state agencies have looked for innovative ways to close the teacher hiring gap.  Looking through this lens, Hamshire-Fannett ISD has partnered with U.S. Prep, Region 5 Education Service Center, and Lamar University to develop teacher residencies within the district and hopefully capitalize on the recruiting opportunities available in hosting teacher residents.
The administration will discuss and present a brief overview of the program’s progress based on the goals established by the design team.
 

Description:   The board’s Team of 8 training typically takes place in January along with the superintendent’s evaluation and contract consideration.  That meeting has been set for January 13, 2025. Also, the board needs to schedule a workshop meeting and consider moving its regular January meeting date.
 
Proposed dates for workshop meeting:  January 6th, 9th or 16th 2025.  Proposed dates for rescheduling regular meeting: January 22nd or 23rd 2025.
 

Description:  As a result of the ongoing bond projects, the board will continue to receive monthly updates and information throughout the life of the projects to their completion.
The administration, architects, and/or the CMaR will discuss general items and answer questions for the board.  In addition, specific items will be discussed relating, but not limited to, consideration of extending the CMaR’s substantial complete date, the construction progress to date, and approving potential change orders.  
 

Description:  With the 88th Legislative Session in 2023 came even more robust safety requirements for school districts.  HFISD has met the challenges set by those safety requirements, which included hiring a safety and security coordinator for the district.
The administration will update the board by presenting the safety work that has been done this school year.  
 

Description:  As part of district facilities' improvement, the Board had the administration assess several needs throughout several years ago.  The Elementary playground received additional equipment in the 2018-2019 school year. The district has considered replacement of the Intermediate School’s playground equipment as well.
The board will discuss the timing, process, scope of possibly replacing the playground equipment at the Intermediate School and/or other locations.
 

Description: 

The Board of Trustees have been supplied with detailed background information regarding each item of business on the "Consent Agenda" if one is so indicated, or it has been discussed at a previous meeting of the Board. All items will be acted upon by one vote without being discussed separately.  If requested by a Board member, individual items may be removed from the"Consent Agenda" to be discussed and voted upon separately.  All items are as recommended by the Superintendent.

Description:  In conjunction with Hamshire-Fannett ISD Board policy, it is a requirement that the minutes of the previous Board meeting(s) be approved by the Board at a subsequent Board Meeting.
A copy of the minutes is included in each Board member’s agenda packet for perusal and awaits Board action.
 

Description:   It is a customary and accepted Board procedure as a standard order of business at regular Board meetings for the Board to take action in relation to the approval of expenditures for the elapsed period since the last Board meeting.

Pertinent information relating to the financial condition of the District and the resolution of district indebtedness is provided for Board perusal and utilization.

Description:  Each month the board is provided an update of donations received. However, due to the amounts and varying purposes, the board may want to accept these gifts.
$3,054.03 - Adjustable worktables, 4-drawer rolling cabinets, rolling garage storage cabinets and 2-door rolling cabinets to be used in the new robotics lab. Donated by Mitch Clubb

Description:  Board Policy CH (LOCAL) requires budgeted purchases of goods or services costing $25,000 or more, regardless of whether the goods are services are competitively purchased, require Board approval before a transaction may take place.
Microsoft has set a date of October 2025 to end support of Windows 10 Operating Systems. In order to maintain a secure computing environment, we will need to update to Windows 11 and
the bulk of our environment is not capable of receiving the upgrade. We need to replace 195 desktops (a few will be spares). We also need to purchase Chromebooks to keep moving forward with the obsolescence plan.
The total amount of funds needed will fit within the current annual device budget.
The board has been provided three quotes for desktop computers and three quotes for Chromebooks.

It is recommended that the Dell Quote for $159,354.00 be chosen for desktop computers as Dell provides a 3-year on-site warranty.

It is recommended that the Trafera quote be chosen for Chromebooks as Trafera offers a 4-year warranty.

Description:  Board Policy CH (LOCAL) requires budgeted purchases of goods or services costing $25,000 or more, regardless of whether the goods are services are competitively purchased, require Board approval before a transaction may take place.
The High School Athletic Department is proposing an improvement project for the shot put area.
The present shot put area is grass with no borders and it constantly has standing water in the landing area.
Proposal is to construct a landing area that consists of borders around the perimeter with a landing surface of crushed stone that is graded for drainage.
Proposals:
1 D&M Lanco - $16,300.00 (concrete barrier)
2 C4 Landworks - $14,500.00 (railroad timbers)
3 Hellas - $69,300.00 (start with a brand new base)
4 Justin Pierson - Option A - $17,411.00 (premium wood)
5 Justin Pierson - Option B - $16,176.00 (treated pine)
It is the recommendation of the Athletic Director to go with D&M Lanco.

Description:  The Board May Convene into Closed (executive) session, in accordance with the Texas Open Meetings Act, TX Govt. Code 551.001, Subchapters D and E or Texas Govt Code section 418.183(f).  Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the Act authorizing the closed meeting.  All final votes, actions, or decisions will be taken in open meeting.
 

Description:  The district currently has one or more vacant positons.  Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board meeting, if feasible.

Any action, decision or final vote with regard to any matter considered in such closed session, shall be made in open session.

Description: 

The District currently has one or more vacant positions.  Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board Meeting, if feasible.

Description:  It is possible that one or more resignations could be in the process of being submitted to the Superintendent.
If received, the Superintendent will present letters of resignation for board information.