August 20, 2024 at 6:00 PM - Regular Meeting
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1. CALL TO ORDER
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2. CERTIFICATION AND POSTING
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3. ROLL CALL
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4. PLEDGE OF ALLEGIANCE
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5. INVOCATION - Christopher Metsgar, Dean for Academic Success, St. Philip's College
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6. MEMORIALS
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7. RECOGNITIONS
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7.A. AlamoPROMISE Student of the Month - Anevay Perez, Palo Alto College
Presenter:
Dr. Robert Garza
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7.B. Alamo Colleges District Employee of the Month - Alexandra Rodriguez Figueroa, St. Philip's College
Presenter:
Dr. Adena Loston
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7.C. Alamo College District IT Teams
Presenter:
Dr. Mike Flores
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8. NEW BUSINESS
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8.A. Discussion and Possible Action on Granting of Emeritus Status - Dr. John Philip Rogers, San Antonio College
Presenter:
Dr. Francisco Solis
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8.B. Discussion and Possible Action on Granting of Emeritus Status of Administrator - Dr. Adelina Silva, ACCESS
Presenter:
Dr. Mike Flores
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9. CITIZENS TO BE HEARD
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9.A. Registration: 5:00 PM - 5:55 PM
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10. CHAIR'S REPORT - Clint Kingsbery
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10.A. Community Outreach, St. Philip's College Ceremonial Ribbon Cutting, Alamo Colleges District Convocation
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11. CHANCELLOR'S REPORT - Dr. Mike Flores
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11.A. Baldrige Update
Presenter:
Dr. Tom Cleary
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12. STUDENT SUCCESS COMMITTEE, Dr. Lorraine Pulido, Chair
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12.A. Program Highlight - St. Philip's College
Presenter:
Ken Bankston
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12.B. Performance Update - St. Philip's College
Presenter:
Dr. Adena Loston
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13. AUDIT, BUDGET AND FINANCE COMMITTEE, Gerald Lopez, Chair
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13.A. Discussion and Possible Action by the Board of Trustees for consideration and approval of a Resolution by the Board of Trustees of the Alamo Community College District providing for the defeasance and calling for redemption of certain currently outstanding obligations; directing that the board secretary, or a designee thereof, effectuate the redemption of these obligations; and other matters in connection therewith
Presenter:
Lisa Mazure
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13.B. Discussion and Possible Action on Setting a Tax Rate for Fiscal Year 2024-2025
Presenter:
Lisa Mazure
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13.C. Discussion and Possible Action for the Purchase of Project Management Certification and Training Services
Presenter:
Dr. Sammi Morrill
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13.D. Discussion and Possible Action for the Purchase of Commercial Driver's License Truck Driver Training Services
Presenter:
Dr. Sammi Morrill
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13.E. Discussion and Possible Action for the Purchase of Commercial Insurance Coverage
Presenter:
Linda Boyer-Owens
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13.F. Discussion and Possible Action on the 2024 Annual Risk Assessment and Proposed Fiscal Year 2025 Internal Audit Plan
Presenter:
Frank Cortez
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14. BUILDING, GROUNDS & SITES SELECTION COMMITTEE, Dr. Yvonne Katz, Chair
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14.A. Discussion and Possible Action for the Purchase of Construction Services for Hydronic Distribution Piping Replacement at Alamo Colleges District - Palo Alto College
Presenter:
Greg McClure
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15. LEGISLATIVE COMMITTEE, Joe Alderete, Jr., Chair
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15.A. Legislative Report
Presenter:
Priscilla Camacho
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16. POLICY AND LONG-RANGE PLANNING COMMITTEE, Anna U. Bustamante, Chair
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16.A. AlamoFORWARD Update
Presenter:
Priscilla Camacho
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16.B. Discussion and Possible Action on the addition of Prohibited Technology Use –
Policy C.9.2
Presenter:
Dr. Daphene Carson & Dr. Tom Cleary
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16.C. Revision of Policy B.3.5
Presenter:
Ross Laughead
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16.C.1) Discussion and Possible Action on Revision of Policy B.3.5 – Aspen Institute
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16.C.2) Discussion and Possible Action on Revision of Policy B.3.5 – Visits
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17. PERSONNEL
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17.A. Discussion and Possible Action on Appointment of Full-Time Faculty
Presenter:
Linda Boyer-Owens
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17.B. Discussion and Possible Action on Appointment of Administrators
Presenter:
Linda Boyer-Owens
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17.C. Discussion and Possible Action on the Employment Contract of the District Director of Internal Audit
Presenter:
Linda Boyer-Owens
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18. CONSENT AGENDA
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18.A. Discussion and Possible Action on Consent Agenda Items
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18.A.1) Approval of Board Meeting Minutes
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18.A.1)a. Discussion and Possible Action on Minutes of the Special Board Meeting on July 13, 2024
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18.A.1)b. Discussion and Possible Action on Approval of Minutes of the Meeting of the Board of Trustees - Meeting as a Committee of the Whole on July 16, 2024
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18.A.1)c. Discussion and Possible Action on Minutes of the Regular Board Meeting on July 23, 2024
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18.A.2) Internal Audit Department Monthly Activity Report
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18.A.3) Discussion and Possible Action on Acceptance of Private Gifts to the Alamo Colleges Foundation and Alamo Colleges District
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18.A.4) Department of Public Safety Monthly Clery Act Activity Report
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18.A.5) Fiscal Services Reports
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18.A.5)a. Discussion and Possible Action on Monthly Contracts Report
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18.A.5)b. Discussion and Possible Action on Monthly Grants and Contracts Report
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18.A.5)c. Discussion and Possible Action on Approval of Construction Reports
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18.A.5)d. Maintenance Tax Note (MTN) 2022 Program Executive Summary
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18.A.5)e. Discussion and Possible Action on Approval of Financial Reports
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18.A.5)f. Discussion and Possible Action for the Purchase of Customer Service Relationship Management (CSRM) Software
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18.A.5)g. Discussion and Possible Action on Safety and Security Audit for the Alamo Colleges District
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18.A.5)h. Discussion and Possible Action on Board Policies Reviewed with No Substantive Change
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19. EXECUTIVE SESSION
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19.A. The Board may go into Executive Session to deliberate on any item referenced in this agenda for open session or executive session based on the following potential exceptions under the Act.
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19.B. Pursuant to §551.071, Texas Government Code, the Board may consult with its attorney(s) to seek their advice on any matter(s) in which the duty of the attorney(s) to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter.
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19.C. Pursuant to §551.071, Texas Government Code, the Board may consult with its attorneys about pending and threatened litigations.
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19.D. Pursuant to §551.074, Texas Government Code, the Board may consult with its attorneys about pending EEOC charges.
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19.E. Pursuant to §551.072, Texas Government Code, the Board may deliberate the purchase, exchange, lease or value of real property.
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19.F. Pursuant to §551.073, Texas Government Code, the Board may deliberate regarding a negotiated contract for prospective gift or donation.
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19.G. Pursuant to §551.074, Texas Government Code, the Board may deliberate the appointment, employment, evaluation, reassignment, duties, performance of duties, discipline, or dismissal of a public officer or employee(s), including, without limitation, the Chancellor and District Director of Internal Audit.
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19.H. Pursuant to §551.076, Texas Government Code, the Committee of the Whole may deliberate the deployment, or specific occasions for implementation, of security personnel or devices, or a security audit, including, without limitation, a safety and security audit required by Texas Education Code Section 37.108.
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19.I. Any action on these matters will be taken in Open Session.
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20. RECONVENE OPEN MEETING
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20.A. Discussion and Possible Action on Items Discussed in Executive Session.
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21. SETTING OF NEXT MEETING DATE
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21.A. Regular Meeting of the Alamo Colleges Board of Trustees is scheduled for September 17, 2024.
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22. ADJOURNMENT
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