April 16, 2024 at 6:00 PM - Regular Meeting

1. CALL TO ORDER

2. CERTIFICATION AND POSTING

3. ROLL CALL

4. PLEDGE OF ALLEGIANCE

5. INVOCATION - Dr. Lillian Porter, Director High School Programs, San Antonio College

6. MEMORIALS

7. RECOGNITIONS

7.A. AlamoPROMISE Student of the Month - Ivan Orellana, San Antonio College

7.B. Alamo Colleges District Employee of the Month - Armando Sanchez, Northwest Vista College

8. CITIZENS TO BE HEARD 

8.A. Registration: 5:00 PM - 5:55 PM

9. CHAIR'S REPORT - Roberto Zarate

9.A. Community Outreach; Teamability Two-Step Gala Recognizing Dr. Yvonne Katz 

9.B. 2017 CIP Recognition 

10. ELECTIONS

10.A. Discussion and Possible Action to Approve an Order Approving Election Services Contract With Bexar County, Joint Election Agreement With Local Political Subdivisions, Early Voting And Election Day Voting Sites, And Other Matters In Connection With The May 4, 2024 Election

11. AUDIT, BUDGET AND FINANCE COMMITTEE, Dr. Yvonne Katz, Chair

11.A. Discussion and Possible Action on Amending the Contract for On-Site Mailroom Services

11.B. Discussion and Possible Action on Engagement of Independent Audit Firm for FY24

11.C. Discussion and Possible Action on Amending the Contract for Comprehensive Electronic Payment Services

11.D. Discussion and Possible Action on Ratification of Award to Financial Aid Services, LLC for the Purchase of Financial Aid Counselors.

12. BUILDING, GROUNDS & SITES SELECTION COMMITTEE, Gloria Ray, Chair

12.A. Discussion and Possible Action on the Purchase of Construction Services for Alamo Colleges District, ACCESS Building Welcome Center Conversion

12.B. Discussion and Possible Action for the Purchase of Construction Services for a Veteran Center for Alamo Colleges District - Northeast Lakeview College

12.C. Discussion and Possible Action to Approve Three Guaranteed Maximum Prices and Associated Construction Manager at Risk Contracts for Alamo Colleges District - Maintenance Tax Note 2022-Funded Projects for San Antonio College

13. PERSONNEL

13.A. Discussion and Possible Action on Award of Annually Renewed 3-Year Faculty
Contract Status Effective Fall 2024

13.B. Discussion and Possible Action on Promotion in Academic Rank 

13.C. Discussion and Possible Action on Reappointment of Full-time Faculty

13.D. Discussion and Possible Action on Appointment of Administrators

14. CONSENT AGENDA

14.A. Discussion and Possible Action on Consent Agenda Items

14.A.1) Approval of Board Meeting Minutes

14.A.1)a. Discussion and Possible Action on Approval of Minutes of the Meeting of the Board of Trustees - Meeting as a Committee of the Whole on March 19, 2024

14.A.1)b. Discussion and Possible Action on Minutes of the Regular Board Meeting on March 26, 2024

14.A.2) Internal Audit Department Monthly Activity Report

14.A.3) Discussion and Possible Action on Acceptance of Private Gifts to the Alamo Colleges Foundation and Alamo Colleges District

14.A.4) Department of Public Safety Monthly Clery Act Activity Report

14.A.5) Fiscal Services Reports

14.A.5)a. Discussion and Possible Action on Monthly Contracts Report

14.A.5)b. Discussion and Possible Action on Monthly Grants and Contracts Report

14.A.5)c. Discussion and Possible Action on Approval of Construction Reports

14.A.5)d. Capital Improvement Program (CIP) Executive Summary

14.A.5)e. Discussion and Possible Action on Approval of Financial Reports 

14.A.5)f. Discussion and Possible Action on Approval of Monthly Report on Cooperative Purchases in Excess of $200,000

14.A.5)g. Discussion and Possible Action on Quarterly Investment Report Through February 29, 2024

15. EXECUTIVE SESSION

15.A. The Board may go into Executive Session to deliberate on any item referenced in this agenda for open session or executive session based on the following potential exceptions under the Act.

15.B. Pursuant to §551.071, Texas Government Code, the Board may consult with its attorney(s) to seek their advice on any matter(s) in which the duty of the attorney(s) to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter.

15.C. Pursuant to §551.071, Texas Government Code, the Board may consult with its attorneys about pending and threatened litigations.

15.D. Pursuant to §551.074, Texas Government Code, the Board may consult with its attorneys about pending EEOC charges.

15.E. Pursuant to §551.072, Texas Government Code, the Board may deliberate the purchase, exchange, lease or value of real property.

15.F. Pursuant to §551.073, Texas Government Code, the Board may deliberate regarding a negotiated contract for prospective gift or donation.

15.G. Pursuant to §551.074, Texas Government Code, the Board may deliberate the appointment, employment, evaluation, reassignment, duties, performance of duties, discipline, or dismissal of a public officer or employee(s), including, without limitation, the Chancellor. 

15.H. Any action on these matters will be taken in Open Session. 

16. RECONVENE OPEN MEETING 

16.A. Discussion and Possible Action on Items Discussed in Executive Session.

17. SETTING OF NEXT MEETING DATE

17.A. Regular Meeting of the Alamo Colleges Board of Trustees is scheduled for May 21, 2024.

18. ADJOURNMENT