August 17, 2021 at 6:00 PM - Regular Meeting

1. CALL TO ORDER

2. CERTIFICATION AND POSTING

3. ROLL CALL

4. PLEDGE OF ALLEGIANCE

5. INVOCATION
Edlyn de Oliveira, Palo Alto College

6. RECOGNITIONS

6.A. Alamo Colleges District Employee of the Month (August) - St. Philip's College

7. NEW BUSINESS

7.A. Discussion and Possible Action on Letter of Support for Dr. Yvonne Katz to Serve as an Association of Community College Trustees (ACCT) Board Governance and Bylaws Committee Member

8. CITIZENS TO BE HEARD 

8.A. Registration: A Citizen to be Heard is required to email Sandra Torres, Board Liaison, at storres304@alamo.edu by 5:00 pm on August 17, 2021 to register to speak by providing his/her name, the name of the organization if speaking on behalf of an organization, and the agenda item number as to which the Citizen will speak. Staff will contact the citizen to ensure they are able to participate via the zoom link and telephone number provided on the agenda. Individuals will have a three-minute time period. State law limits Trustee response to public comments.

9. CHANCELLOR'S REPORT

9.A. Presidents Update on Student Success Initiatives

9.B. Palo Alto College Performance Update

9.C. Four Disciplines of Execution (4DX) Report & Wildly Important Goal Presentation: Palo Alto College Counseling Services

9.D. Program Highlights - Palo Alto College: The Perfect Storm: Merging OER and ePortfolio

9.E. Executive Faculty Council Quarterly Report

10. STUDENT SUCCESS COMMITTEE, Clint Kingsbery, Chair

10.A. Strategic Enrollment Management

10.B. The Student Parent Initiative

10.C. Discussion and Possible Action on the Approval of Palo Alto College Associate of Applied Science Degree in Dental Hygiene

10.D. Report and Possible Discussion on Current and Future Student Success Considerations

11. LEGISLATIVE COMMITTEE, Joe Alderete, Jr., Chair

11.A. Special Session Update

11.B. Legislative Report

11.C. Report and Possible Discussion on Current and Future Legislative Considerations

12. AUDIT, BUDGET AND FINANCE COMMITTEE, Roberto Zarate, Chair

12.A. Discussion and Possible Action on Fiscal Year 2021-2022 All Funds Budget

12.B. Discussion and Possible Action on FY2018-20 Financial Reports for San Antonio College, St. Philip's College, Palo Alto College and Northwest Vista College

12.C. Discussion and Possible Action by the Board of Trustees for consideration and approval of a Resolution providing for the defeasance and calling for redemption certain currently outstanding obligations designated as "Alamo Community College District Limited Tax Bonds, Series 2012" directing that the Board Secretary, or a designee thereof, effectuate the redemption of these obligations; authoring the execution of agreements in relation thereto, including an Escrow Agreement; and other matters in connection therewith

12.D. Discussion and Possible Action on Setting a Tax Rate for Fiscal Year 2021-2022

12.E. Discussion and Possible Action on the Purchase of Executive Recruitment Services

12.F. Discussion and Possible Action on the 2021 Annual Risk Assessment and the Proposed Fiscal 2022 Internal Audit Plan

12.G. Report and Possible Discussion on Current and Future Audit, Budget and Finance Considerations

13. BUILDING, GROUNDS AND SITES SELECTION COMMITTEE, Anna U. Bustamante, Chair

13.A. Discussion and Possible Action to Approve the Preventive Maintenance Plan for FY22-FY24

13.B. Overview of Construction Minute Order Actions

13.C. Discussion and Possible Action on Amending the Guaranteed Maximum Price for the Alamo Colleges District - San Antonio College (SAC) Early Child Care and Micronauts Center, Capital Improvement Project (CIP), Construction Manager-at-Risk Contract with J.T. Vaughn Construction, LLC (CSP-18C-005)

13.D. Discussion and Possible Action on Amending the Guaranteed Maximum Price (GMP) and Extension of the Construction Manager at Risk Construction Time Schedule for the Alamo Colleges District - St. Philip's College (SPC) Bowden Replacement Building Capital Improvement Project (CIP), Construction Manager-at-Risk Contract with Skanska USA Building, Inc. (CSP 18C-005)

13.E. Discussion and Possible Action to Renew the Interlocal Agreement with Texas A&M Engineering Station (TEES) Providing for the Purchase of Energy Savings Services

13.F. Discussion and Possible Action for the Purchase of Construction Services for an Amphitheatre for Palo Alto College

13.G. Discussion and Possible Action on Amending and Extending the Facilities Lease Agreement with New Frontiers Public School, Inc. for the Frank L. Madla Early College High School at Palo Alto College

13.H. Report and Possible Discussion on Current and Future Building, Grounds and Sites Selection Considerations

14. WORKFORCE DEVELOPMENT COMMITTEE, Gloria Ray, Chair

14.A. Report and Possible Discussion on Current and Future Workforce Development Considerations

15. POLICY AND LONG-RANGE PLANNING COMMITTEE, Dr. Lorraine Pulido, Chair

15.A. Report and Possible Discussion on Current and Future Policy and Long-Range Planning Considerations

16. LEGAL AFFAIRS COMMITTEE, Leslie Sachanowicz, Chair

16.A. Report and Possible Discussion on Current and Future Legal Affairs Considerations

17. PERSONNEL

17.A. Discussion and Possible Action on the Employment Contract of the District Director of Internal Audit

17.B. Discussion and Possible Action on Appointment of Administrators

17.C. Discussion and Possible Action on Appointment of Full Time Faculty

18. CONSENT AGENDA

18.A. Discussion and Possible Acton on Consent Agenda Items

18.A.1) Approval of Board Meeting Minutes

18.A.1)a. Discussion and Possible Action on Approval of Minute of the Regular Board Meeting on July 27, 2021

18.A.1)b. Discussion and Possible Action on Approval of Minute of the Committee of the Whole Board Meeting on July 20, 2021

18.A.1)c. Discussion and Possible Action on Approval of Minute of the Special Board Meeting/Budget Retreat on July 17, 2021

18.A.2) Internal Audit Department Monthly Activity Report

18.A.3) Discussion and Possible Action on Acceptance of Private Gifts to the Alamo Colleges Foundation and Alamo Colleges District

18.A.4) Department of Public Safety Monthly Clery Act Activity Report

18.A.5) Discussion and Possible Action on Approval of Federal College Work Study (FCWS) Report

18.A.6) CONSENT AGENDA FISCAL SERVICES REPORTS

18.A.6)a. Discussion and Possible Action on Monthly Contracts Report

18.A.6)b. Discussion and Possible Action on Monthly Grants and Contracts Report

18.A.6)c. Discussion and Possible Action on Approval of Construction Reports

18.A.6)d. Capital Improvement Program (CIP) Executive Summary

18.A.6)e. Discussion and Possible Action on Approval of Financial Reports 

18.A.6)f. Discussion and Possible Action on Approval of Monthly Report on Cooperative Purchases in Excess of $100,000

19. EXECUTIVE SESSION

19.A. The Board may go into Executive Session to deliberate on any item referenced in this agenda for open session or executive session based on the following potential exceptions under the Act.

19.B. Pursuant to §551.071, Texas Government Code, the Board may consult with its attorney(s) to seek their advice on any matter(s) in which the duty of the attorney(s) to seek their advice on any matter(s) in which the duty of the attorney(s) to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter.

19.C. Pursuant to §551.071, Texas Government Code, the Board may consult with its attorney(s) about pending and threatened litigations.

19.D. Pursuant to §551.071, Texas Government Code, the Board may consult with its attorney(s) about pending EEOC charges.

19.E. Pursuant to §551.072, Texas Government Code, the Board may deliberate the purchase, exchange, lease or value of real property, including without limitation, a proposed sale of a real property interest by an affiliate, a property acquisition opportunity, and roadway extension and sewer infrastructure matters relating to the Northwest Education & Training Center property.

19.F. Pursuant to §551.073, Texas Government Code, the Board may deliberate regarding a negotiated contract for a prospective gift or donation.

19.G. Pursuant to §551.074, Texas Government Code, the Board may deliberate the appointment, employment, evaluation, reassignment, duties, performance of duties, discipline, or dismissal of a public officer or employee(s), including, without limitation, the duties and contract of the Chancellor and District Director of Internal Audit.

19.H. Any action on these matters will be taken in Open Session

20. RECONVENE OPEN MEETING 

20.A. Discussion and Possible Action on Items Discussed in Executive Session.

21. SETTING OF NEXT MEETING DATE

21.A. Regular Meeting of the Alamo Colleges Board of Trustees is scheduled for September 21, 2021

22. ADJOURNMENT