August 10, 2021 at 6:00 PM - Committee of the Whole

1. CALL TO ORDER

2. CERTIFICATION AND POSTING OF NOTICE

3. ROLL CALL

4. PLEDGE OF ALLEGIANCE

5. CITIZENS TO BE HEARD

5.A. Registration: A Citizen to be Heard is required to email Sandra Torres, Board Liaison, at storres304@alamo.edu by 5:00 pm on August 10, 2021 to register to speak by providing his/her name, the name of the organization if speaking on behalf of an organization, and the agenda item number as to which the Citizen will speak. Staff will contact the citizen to ensure they are able to participate via the zoom link and telephone number provided on the agenda. Individuals will have a three-minute time period. State law limits Trustee response to public comments.

6. STUDENT SUCCESS COMMITTEE, Clint Kingsbery, Chair

6.A. San Antonio College Performance Update

6.B. Alamo Collegiate Network Board Update

6.C. Discussion and Possible Action on the Approval of Palo Alto College Associate of Applied Science Degree in Dental Hygiene

6.D. Report and Possible Discussion on Current and Future Student Success Considerations

7. WORKFORCE DEVELOPMENT COMMITTEE, Gloria Ray, Chair

7.A. Workforce Development Committee Report

7.B. Eastside Education Training Center (EETC): Site Visit

7.C. Report and Possible Discussion on Current and Future Workforce Development Considerations

8. AUDIT, BUDGET AND FINANCE COMMITTEE, Roberto Zarate, Chair

8.A. Presentation on Higher Education Emergency Relief Fund

8.B. Discussion and Possible Action on Fiscal Year 2021-2022 All Funds Budget

8.C. Discussion and Possible Action on FY2018-20 Financial Reports for San Antonio College, St. Philip's College, Palo Alto College and Northwest Vista College

8.D. Discussion and Possible Action by the Board of Trustees for consideration and approval of a Resolution providing for the defeasance and calling for redemption certain currently outstanding obligations designated as "Alamo Community College District Limited Tax Bonds, Series 2012" directing that the Board Secretary, or a designee thereof, effectuate the redemption of these obligations; authoring the execution of agreements in relation thereto, including an Escrow Agreement; and other matters in connection therewith

8.E. Discussion and Possible Action on Setting a Tax Rate for Fiscal Year 2021-2022

8.F. Discussion and Possible Action on the Purchase of Executive Recruitment Services

8.G. Discussion and Possible Action on the 2021 Annual Risk Assessment and the Proposed Fiscal 2022 Internal Audit Plan

8.H. Report and Possible Discussion on Current and Future Audit, Budget and Finance Considerations

8.I. CONSENT AGENDA FISCAL SERVICES REPORTS

8.I.1) Discussion and Possible Action on Monthly Contracts Report

8.I.2) Discussion and Possible Action on Monthly Grants and Contracts Report

8.I.3) Discussion and Possible Action on Approval of Construction Reports

8.I.4) Capital Improvement Program (CIP) Executive Summary

8.I.5) Discussion and Possible Action on Approval of Financial Reports 

8.I.6) Discussion and Possible Action on Approval of Monthly Report on Cooperative Purchases in Excess of $100,000

9. BUILDING, GROUNDS AND SITES SELECTION COMMITTEE, Anna U. Bustamante, Chair

9.A. Presentation on FY21 Preventative Maintenance Project Status

9.B. Overview of Construction Minute Order Actions

9.C. Discussion and Possible Action on Amending the Guaranteed Maximum Price for the Alamo Colleges District - San Antonio College (SAC) Early Child Care and Micronauts Center, Capital Improvement Project (CIP), Construction Manager-at-Risk Contract with J.T. Vaughn Construction, LLC (CSP-18C-005)

9.D. Discussion and Possible Action on Amending the Guaranteed Maximum Price (GMP) and Extension of the Construction Manager at Risk Construction Time Schedule for the Alamo Colleges District - St. Philip's College (SPC) Bowden Replacement Building Capital Improvement Project (CIP), Construction Manager-at-Risk Contract with Skanska USA Building, Inc. (CSP 18C-005)

9.E. Discussion and Possible Action to Renew the Interlocal Agreement with Texas A&M Engineering Station (TEES) Providing for the Purchase of Energy Savings Services

9.F. Discussion and Possible Action for the Purchase of Construction Services for an Amphitheatre for Palo Alto College

9.G. Discussion and Possible Action on Amending and Extending the Facilities Lease Agreement with New Frontiers Public School, Inc. for the Frank L. Madla Early College High School at Palo Alto College

9.H. Report and Possible Discussion on Current and Future Building, Grounds and Sites Selection Considerations

10. LEGISLATIVE COMMITTEE, Joe Alderete, Chair

10.A. Report and Possible Discussion on Current and Future Legislative Considerations

11. POLICY AND LONG-RANGE PLANNING COMMITTEE, Dr. Lorraine Pulido, Chair

11.A. Report and Possible Discussion on Current and Future Policy and Long-Range Planning Considerations

12. LEGAL AFFAIRS COMMITTEE, Leslie Sachanowicz, Chair

12.A. Report and Possible Discussion on Current and Future Legal Affairs Considerations

13. EXECUTIVE SESSION

13.A. The Committee of the Whole may go into Executive Session to deliberate on any item referenced in this agenda for open session or executive session based on the following potential exceptions under the Act.

13.B. Pursuant to §551.071, Texas Government Code, the Committee of the Whole may consult with its attorneys to seek their advice on matter(s) in which the duty of the attorney(s) to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter.

13.C. Pursuant to § 551.071, Texas Government Code, the Committee of the Whole may consult with its attorneys about pending and threatened litigations.

13.D. Pursuant to § 551.071, Texas Government Code, the Committee of the Whole may consult with its attorneys about pending EEOC charges.

13.E. Pursuant to §551.072, Texas Government Code, the Committee of the Whole may deliberate the purchase, exchange, lease or value of real property, including, without limitation, a proposed sale of a real property interest by an affiliate, a property acquisition opportunity, and an unsolicited proposal to revise the plan for development of the Northwest Education & Training Center property.

13.F. Pursuant to §551.073, Texas Government Code, the Committee of the Whole may deliberate regarding a negotiated contract for prospective gift or donation.

13.G. Pursuant to §551.074, Texas Government Code, the Committee of the Whole may deliberate the appointment, employment, evaluation, reassignment, duties, performance of duties, discipline, or dismissal of a public officer or employee(s), including, without limitation, the duties and contracts of the Chancellor and the District Director of Internal Audit.

13.H. Any action on these matters will be taken in Open Session.

13.I. RECONVENE OPEN MEETING

13.I.1) Discussion and Possible Action on Items Discussed in Executive Session.

14. ADJOURNMENT