January 26, 2021 at 6:00 PM - Regular Meeting

1. CALL TO ORDER

2. CERTIFICATION AND POSTING

3. ROLL CALL

4. PLEDGE OF ALLEGIANCE

5. INVOCATION
     Ms. Judah Leggett, Northeast Lakeview College

6. MEMORIALS

7. ELECTION OF BOARD OFFICERS

8.A. Registration: A Citizen to be Heard is required to email Sandra Torres, Board Liaison, at storres304@alamo.edu by 5:00 pm on January 26, 2021 to register to speak by providing his/her name, the name of the organization if speaking on behalf of an organization, and the agenda item number as to which the Citizen will speak. Staff will contact the citizen to ensure they are able to participate via the zoom link and telephone number provided on the agenda. Individuals will have a three-minute time period. State law limits Trustee response to public comments.

9. RECOGNITIONS

9.A. Alamo Colleges District Empoyee of the Month: Alyssa Forey, Palo Alto College

9.B. Palo Alto College Recipient of $20M gift from Author and Philanthropist MacKenzie Scott

9.C. Acknowledgment of Contributors to 2020 Election Process

10. CHANCELLOR'S REPORT

10.A. Presidents' Update on Student Success Initiatives

10.B. Four Disciplines of Execution (4DX) Report & Wildly Important Goal Presentation: Northeast Lakeview College

10.C. Program Highlights: Women Leaders of Northeast Lakeview College

10.D. New Advertising Campaign Update

10.E. Executive Faculty Council Report

10.F. Executive Staff Senate

11. STUDENT SUCCESS COMMITTEE, Clint Kingsbery, Chair

11.A. Response to COVID-19 Response Update

12. LEGISLATIVE COMMITTEE, Joe Alderete, Jr., Chair

12.A. Legislative Report

13. POLICY AND LONG-RANGE PLANNING COMMITTEE, Joe Alderete, Jr., Chair

13.A. Discussion and Possible Action on Approval of Revision of E.2.1 (Policy) Accreditation and Substantive Change

14. AUDIT, BUDGET AND FINANCE COMMITTEE, Roberto Zarate, Chair

14.B. Discussion and Possible Action by the Board of Trustees for Consideration and Approval of a Resolution Authorizing the Issuance of Obligations Designated as "Alamo Community College District Limited Tax Bonds, Series 2021"; Levying a Continuing Direct Annual Ad Valorem Tax, within the Limitations Prescribed by Law, for the Payment of the Bonds; Providing the Terms and Conditions of Said Obligations, and Resolving their Matters Incident and Relating to the Issuance, Payment, Security, Sale and Delivery of Said Obligations, Including the Approval and Distribution of an Official Statement Pertaining Thereto; Authorizing the Execution of a Paying Agent/Registrar Agreement and a Purchase Contract, Complying with the Letter of Representations on File with Depository Trust Company; Delegating the Authority to Certain Members of the Board of Trustees and District Staff to Execute Certain Documents Relating to the Sale of the Bonds; and Providing an Effective Date

14.C. Discussion and Possible Action for the Purchase of Student Intake and Eligibility Support Services  

14.D. Discussion and Possible Action for the Purchase of Job Skills Training Curriculum and Materials

14.E. Discussion and Possible Action on the Contract Renewal Providing for the Purchase of the CANVAS Learning Management System Software Maintenance and Support

14.F. PRESENTATION: Internal Audit Quarterly Update

14.G. Discussion and Possible Action on the Annual Review of the Internal Audit Charter

14.H. Discussion and Possible Action on the Annual Review of the Audit Committee Charter

14.I. Discussion and Possible Action on the Audit Services Policy C.1.2 and the Internal Audit Protocol C.1.2.1.

15. BUILDING, GROUNDS AND SITES SELECTION COMMITTEE, Joe Alderete, Jr.

15.A. Discussion and Possible Action for the Purchase of Construction Services for Renovation of the Eastside Education & Training Center (EETC) for the Alamo Colleges District

15.B. Discussion and Possible Action on Guaranteed Maximum Price for Alamo Colleges District – Southside Education and Training Center Capital Improvement Project (CIP), Construction Manager-at-Risk Contract with Thomas S. Byrne dba Byrne Construction Services (CSP 18C-005)

15.C. Discussion and Possible Action on Guaranteed Maximum Price for Alamo Colleges District – Palo Alto College (PAC) Physical Plant Improvements Capital Improvement Project (CIP), Construction Manager-at-Risk Contract with Bartlett Cocke General Contractors (CSP 18C-005)

15.E. Discussion and Possible Action on Approval of Purchase of the Westside Education and Training Center Site from Edgewood Independent School District

16. PERSONNEL

16.A. Discussion and Possible Action on Appointment of Full Time Faculty

17. CONSENT AGENDA

17.A. Discussion and Possible Action on Approval of the Consent Agenda Items

17.A.1) Approval of Board Meeting Minutes

17.A.1)a. Discussion and Possible Action on Approval of the Special Board Meeting November 17, 2020

17.A.1)b. Discussion and Possible Action on Approval of the Committee of the Whole Meeting December 1, 2020

17.A.1)c. Discussion and Possible Action on Approval of the Regular Board Meeting December 8, 2020

17.A.1)d. Discussion and Possible Action on Approval of the Special Board Meeting December 17, 2020

17.B. Discussion and Possible Action on Acceptance of Private Gifts to the Alamo Colleges Foundation and Alamo Colleges District

17.C. Internal Audit Department Monthly Activity Report

17.D. Department of Public Safety Monthly Clery Act Activity Report

17.E. FISCAL SERVICES REPORTS

17.E.1) Discussion and Possible Action on Monthly Contracts Report

17.E.2) Discussion and Possible Action on Monthly Grants and Contracts Report

17.E.3) Discussion and Possible Action on Approval of Construction Reports

17.E.4) Discussion and Possible Action on Approval of Financial Reports 

17.E.5) Discussion and Possible Action on Approval of Monthly Report on Cooperative Purchases in Excess of $100,000

17.E.6) Discussion and Possible Action on Approval of Investment Report Through November 30, 2020

17.E.7) Capital Improvement Program (CIP) Executive Summary

17.E.8) Discussion and Possible Action on Approval of Federal College Work Study (FCWS) Report

18. EXECUTIVE SESSION

18.A. Pursuant to §551.071, Texas Government. Code, the Board may consult with its attorney(s) to seek their advice on any matter(s) in which the duty of the attorney(s) to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter.

18.B. Pursuant to § 551.071, Texas Government Code, the Board may consult with its attorneys about pending and threatened litigations.

18.C. Pursuant to § 551.071, Texas Government Code, the Board may consult with its attorneys about pending EEOC charges.

18.D. Pursuant to §551.072, Texas Government Code, the Board may deliberate the purchase, exchange, lease or value of real property.

18.E. Pursuant to §551.074, Texas Government Code, the Board may deliberate the appointment, employment, evaluation, reassignment, duties, performance of duties, discipline, or dismissal of a public officer or employee(s), including, without limitation, the Chancellor and the to-be-vacated position of District Director of Internal Audit.

18.F. Any action on these matters will be taken in Open Session

19. RECONVENE OPEN MEETING 

19.A. Discussion and Possible Action on Items Discussed in Executive Session.

19.B. Discussion and Possible Action on Filling the To-Be-Vacated Position of District Director of Internal Audit

20. SETTING OF NEXT MEETING DATE

20.A. Regular Meeting of the Alamo Colleges Board of Trustees is scheduled for February 23, 2021

21. ADJOURNMENT