June 20, 2024 at 6:00 PM - Regular Meeting
Agenda |
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1. CALL TO ORDER AND ESTABLISH A QUORUM
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2. OPENING ACTIVITIES
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2.A. Invocation
Presenter:
Chester Holloway, First Baptist Church Shepherd
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2.B. Pledge - US / Texas
Presenter:
Erin Goad, Director of Communications and Library Services
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2.C. Staff Recognition
Presenter:
Erin Goad, District Librarian and Communication Specialist
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2.D. Student Recognition
Presenter:
Erin Goad, District Librarian and Communication Specialist
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3. PUBLIC FORUM
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3.A. Open forum for comments from the public.
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4. PUBLIC HEARING
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4.A. Public Notice of School Improvement Federal Program
Presenter:
Tammie Hewitt Director of Teaching and Learning
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5. REPORTS AND INFORMATION
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5.A. Conservator Report
Presenter:
Trish Hanks, TEA Conservator
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5.B. Leadership Team Report
Presenter:
Jason Hewitt, ED.D., Superintendent
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5.C. Report Only of Contract Renewals for 2024-2025 Teachers, Nurses, Librarians, Counselors, and Administrators.
Presenter:
Kriste Davis, Director of Talent Management and Student Services
Description:
Annually, teacher contracts are recommended by the principals and department leads to the Superintendent for approval.
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5.D. SISD Recognition Calendar
Presenter:
Erin Goad, Director of Communications and Library Services
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5.E. 2024-2025 Board Meeting Dates
Presenter:
Jason Hewitt, Ed.D., Superintendent
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5.F. Report Regarding Adoption of the Fiscal Year 2025 Budget
Presenter:
Sonya Fulgham
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6. GENERAL CONSENT ITEMS
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6.A. Consider approval of the minutes from the workshop dated May 18, 2024 and the regular meeting dated May 18, 2024.
Presenter:
Kristie Reeves, Superintendent and Board Secretary
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6.B. Call for the Shepherd ISD Board of Trustee Election on November 5, 2024.
Presenter:
Kristie Reeves, Superintendent and Board Secretary
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6.C. Consider appointing Vicki Shelley as the Early Voting Clerk for the Shepherd ISD Board of Trustees Election on November 5, 2024.
Presenter:
Kristie Reeves, Superintendent and Board Secretary
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6.D. Policy Update 123
Presenter:
Kristie Reeves, Superintendent and Board Secretary
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6.D.1. (LEGAL) policies
Description:
Although (LEGAL) policies are not adopted by the board, TASB recommends that the board review them. Since review of the (LEGAL) policies may result in discussion, the agenda should, at a minimum, reference "(LEGAL) policies." If board members plan on discussing specific (LEGAL) policy changes, the relevant policy codes, titles, and subtitles should be listed on the agenda.
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6.D.2. (LOCAL) policies (see attached list of codes)
Description:
Board action on the (LOCAL) policies included in the update must occur within a properly posted, open meeting of the board.
The (LOCAL) policy changes — each addition, deletion, or replacement — should be listed in alphabetical order by policy code, title, and subtitle. The list on the following page is our compilation of that information, which may be copied and pasted into your meeting notice, staff communications of board action, and board meeting minutes. |
6.E. Consider approval of the End of Year District and Campus Improvement Plans
Presenter:
Tammie Hewitt, Director of Teaching and Learning
Description:
Consider approval of end of year progress made to the District Improvement Plan, Shepherd Primary Campus Improvement Plan, Shepherd Intermediate Campus Improvement Plan, Shepherd Middle School Improvement Plan and the Shepherd High School Campus Improvement Plan.
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7. FINANCIAL CONSENT ITEMS
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7.A. Consider to approve the Quarterly Unaudited Financial Report
Presenter:
Sonya Fulgham, CFO
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7.B. Consider approval of the Expenditures Greater than $50,000
Presenter:
Sonya Fulgham, CFO
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7.B.1. Capturing Kids Hearts
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7.B.2. Air Conditioning Coils - Primary School
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7.B.3. New Bus
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7.B.4. Harris County Department of Education
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7.B.5. TASB Risk Management
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7.B.6. Xerox
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7.B.7. EDPact, LLC
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7.B.8. Shepherd Primary - Electrical Panel
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7.C. Consider Budget amendments as presented.
Presenter:
Sonya Fulgham, CFO
Description:
The TEA Financial Accountability System Resource Guide sets forth guidelines on budget amendments. Budget amendments are required by the State to reclassify appropriations at the level at which the budget is adopted. Shepherd ISD adopts the budget for the required funds at the functional level. Amendments which reclassify appropriations from one functional level to another require Board approval. The budget may also be amended by the Board of Trustees for changes in the level of its Revenue and Expenditures, CE(Legal/Local). Amendments are recorded in the District’s Board minutes. It is required by TEA and Audit guidelines that as of June 30, 2024, no function within the budget can record deficit funding.
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7.D. Consider approval of the School Nutrition Spending Plan
Presenter:
Sonya Fulgham, CFO
Description:
Federal regulations (7 CFR 210.19(a)(1)) require state agencies to monitor the level of net cash resources in a district's food service fund. These regulations specifically require that the level of net cash resources not exceed three months' average expenditures, as reported in the food service fund. Shepherd ISD School Nutrition has a current fund balance of $946,409 and is in excess of the three month average.
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8. DISCUSSION AND POSSIBLE ACTION
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8.A. Consider approval of Instructional Materials as a part of Proclamation 2024
Presenter:
Tammie Hewitt Director of Teaching and Learning
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8.B. Discussion and possible action to approve the 2024/2025 Compensation Plan.
Presenter:
Kriste Davis, Director of Talent Management and Student Services
Description:
Most changes are highlighted in yellow.
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8.C. Consider and take possible action regarding the progress of the Optional Flexible School Day Program and apply to continue the Optional Flexible School Day Program (Hope Academy).
Presenter:
Kriste Davis, Director of Talent Management and Student Services
Description:
Renew the application for 2024. The Shepherd ISD Board of Managers approved at the July 2023 regular school board meeting for the District to apply and notify The Texas Education Agency and Commissioner of Education the intent to provide an Optional Flexible School Day Program and was accepted. |
9. CLOSED SESSION
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9.A. 551.074 Discussing personnel or to hear complaints against personnel
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10. ANNOUNCEMENTS
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10.A. Next regularly scheduled meeting on July 25, 2024.
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11. ADJOURN
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