March 24, 2025 at 7:00 PM - Board of Education Regular Meeting

Rationale: 

Members of the Public, 

This is the portion of the board meeting when we invite anyone in attendance to address the board of education. If you would like to speak to the board regarding any of the items on tonight's agenda or a public concern, now is your opportunity to do so.  Please review the orange sheet (found on the visitors' chairs) of paper that contains the guidelines for public participation.  If you wish to speak to the board at this time, please let me know.  "Would anyone like to address the board at this time?"

 

AFTER THE PERSON(S) INDICATE(S) THEY WISH TO SPEAK

1.  Please stand and state your name?

2.  What topic will you be speaking on?

3.  Are there others in the room who wish to speak to the same topic? (If so, ask that they be recognized so that 30 minutes of time for public comment can be apportioned as per the policy-5 minutes per person).

4.  Optional-"Please understand that public comment is your opportunity to speak to the board and present your concerns, thoughts, feelings, ideas, and observations.  Members of the board are happy to hear from members of the public, but the board will not engage in conversation or dialogue with you during public comment."

4.  "You'll have approximately 5 minutes to address the board, as we allow 5 minutes per person and a total of 30 minutes for public comment.  You may begin when you are ready?"

 

 

 

Rationale:  Tobin will be in to discuss the financial aspect of the bond with the board.  Attached is a tentative timeline for the items Tobin with be assisting the district with in his role as musical advisor (MA).

Rationale:  A standard AIA (American Institute for Architects) Contract Document B113 has been prepared by the school district's attorney for review and consideration by the board.  The document is attached to this agenda item.  Under the terms and conditions of this contract Mr. Jacob Sertich will be responsible for all architectural services related to the bond building project at a fee of 8% of the total project cost.

Rationale:  Mr. Sertich will be in to discuss the next steps in the design phase of the bond project building plans.

Rationale:  The football field and track lights need to be replaced.  Recently, one of the pole lights blew down in a storm.  The remaining three poles were tested.  Testing revealed that 2 out of the 3 remaining poles need to be replaced.  Those testing results are attached.

ProTech Lighting was dispatched by the insurance company to provide budget pricing for the project.  The quote from ProTech Lighting is attached.

The "turn key - all in" price is $267,000.  Insurance would cover $110,000 of this cost, minus a $2,500 deductible for property damage.  So, the district's total cost would be $159,500.

Additional work will need to be done with the audio system to move the speakers from the existing poles they are on to the top of the press box or to the scoreboard.  This would represent an additional cost.

Since this is a replacement of existing equipment (fixtures), the Depreciation Fund can be used for the expenditure.  Also, since we are members of the ESU Cooperative Purchasing Program and ProTech is an approved vendor with the ESU Cooperative Purchasing Program, the replacement can occur without going through the customary bid process.

ProTech-Dropped the price of the original quote by $9,000.  They also agreed to do the existing pole removal for free, which is a $5,000 value.  They have been out for two site visits, since the first pole fell down, have been super responsive, and have an excellent warranty (25 years on the poles) and service (they will know we have a light out before we do, through on-line monitoring).  They are a quality installer who have worked with many districts across the state.

ProTech Lighting Contacts:
Sales: Brad - 641-660-9554
Electrician: Jon - 402-510-0030