September 11, 2023 at 6:30 PM - Regular Meeting
| Agenda |
|---|
|
I. OPENING - CALL TO ORDER, PLEDGE(S) OF ALLEGIANCE & INVOCATION
Description:
UNITED STATES FLAGI pledge allegiance to the Flag
of the United States of America, and to the Republic for which it stands: one Nation under God, indivisible, With Liberty and Justice for all. TEXAS FLAGThe amended (HB1034, effective June 15, 2007) pledge of allegiance to the Texas state flag is:"Honor the Texas flag; I pledge allegiance to thee,
Texas, one state under God, one and indivisible." |
|
II. PUBLIC COMMENT
Description:
Persons wishing to address the Board of Trustees must fill out a public comment sign-up form and submit it to the Administrative Assistant to the Board prior to the meeting. The Board cannot deliberate on any subject matter that is not included on the agenda. BED (LOCAL)
|
|
III. WILDCAT ROAR
Description:
Rains Elementary School will have a presentation for the Wildcat Roar.
|
|
IV. CLOSED SESSION
|
|
IV.A. Personnel, Texas Government Code § 551.074
Description:
TEXAS GOVERNMENT CODE § 551.074 (1) to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; or (2) to hear a complaint or charge against an officer or employee. (b) Subsection (a) does not apply if the officer or employee who is the subject of the deliberation or hearing requests a public hearing. Added by Acts 1993, 73rd Leg., ch. 268, Sec. 1, eff. Sept. 1, 1993. |
|
IV.B. Student Discipline, Texas Government Code § 551.082
Description:
TEXAS GOVERNMENT CODE § 551.082
Sec. 551.082. SCHOOL CHILDREN; SCHOOL DISTRICT EMPLOYEES; DISCIPLINARY MATTER OR COMPLAINT. (a) This chapter does not require a school board to conduct an open meeting to deliberate in a case: (1) involving discipline of a public school child; or
(2) in which a complaint or charge is brought against an employee of the school district by another employee and the complaint or charge directly results in a need for a hearing.
(b) Subsection (a) does not apply if an open hearing is requested in writing by a parent or guardian of the child or by the employee against whom the complaint or charge is brought.
Added by Acts 1993, 73rd Leg., ch. 28, Sec. 1, eff. Sept. 1, 1993.
|
|
IV.C. Security, Texas Government Code §551.076
Description:
TEXAS GOVERNMENT CODE Sec. 551.076. DELIBERATION REGARDING SECURITY DEVICES OR SECURITY AUDITS; CLOSED MEETING. This chapter does not require a governmental body to conduct an open meeting to deliberate: (1) the deployment, or specific occasions for implementation, of security personnel or devices; or (2) a security audit. Added by Acts 1993, 73rd Leg., ch. 268, Sec. 1, eff. Sept. 1, 1993. Amended by: Acts 2007, 80th Leg., R.S., Ch. 258 (S.B. 11), Sec. 3.07, eff. September 1, 2007. |
|
IV.D. Consultation with Attorney, Texas Government Code § 551.071
Description:
TEXAS GOVERNMENT CODE Sec. 551.071. CONSULTATION WITH ATTORNEY; CLOSED MEETING. A governmental body may not conduct a private consultation with its attorney except:(1) when the governmental body seeks the advice of its attorney about: (A) pending or contemplated litigation; or (B) a settlement offer; or (2) on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter. Added by Acts 1993, 73rd Leg., ch. 268, Sec. 1, eff. Sept. 1, 1993. |
|
V. ITEMS FOR DISCUSSION AND/OR ACTION
|
|
V.A. Consent Agenda
|
|
V.A.1. Minutes of Previous Meeting(s)
Description:
Background:
The following minutes are provided for your review:
Minutes become official when approved by the Board of Trustees. Recommendation: Approve the minutes of the meetings as presented. Board Action: Board approval. |
|
V.A.2. Financial Reports
Description:
Background:
Financial reports for the previous months are presented. Administrative Considerations: None. Recommendation: As desired by Board. Board Action: As needed.
Attachments:
()
|
|
V.B. Business and Finance
|
|
V.B.1. Budget Review and Forecast
Description:
Background:
The Budget Review and Forecast Report is provided by the Chief of Business Operations. Administrative Considerations: This report keeps the Board apprised of the district's current financial status. Recommendation: As needed Board Action: Approval is not required for this report unless action is needed. |
|
V.B.2. Contract for Assessment and Collection Services
Description:
Background:
The Rains County Appraisal District submitted their 2024 Assessment/Collection Contract after their August meeting for our Board to consider. Administrative Considerations: This contract partners Rains ISD with the Rains County Appraisal District for the assessment and collection of taxes for 2024. Recommendation: Approve the proposed contract between Rains ISD and the Rains County Appraisal District for 2024. Board Action: Board approval.
Attachments:
()
|
|
V.B.3. Skyward Invoice, Purchase over $50,000- Board Policy CH(LOCAL)
Description:
Background:
Board Policy CH(LOCAL) states: The Board delegates to the Superintendent the authority to make budgeted purchases for goods or services. However, any single, budgeted purchase of goods or services that costs $50,000 or more, regardless of whether the goods or services are competitively purchased, shall require Board approval before a transaction may take place, except as otherwise provided in this policy. The Superintendent is not required to obtain Board approval for the following types of budgeted purchases, regardless of cost, but shall subsequently report them to the Board: 1. A purchase made pursuant to a Board-approved interlocal contract, in accordance with Government Code Chapter 791; 2. A continuing or periodic purchase under a Board-approved bid or contract; or 3. A purchase for food, fuel, or utilities. Administrative Considerations: The Skyward invoice is for the Annual License Fees for 9/1/23 - 8/31/2024 and is in the amount of $55,141.00 Recommendation: Approve payment of Skyward invoice #0000222423 in the amount of $55,141.00, as presented. Board Action: Board approval
Attachments:
()
|
|
V.B.4. Contract for Election Services with Rains County Election Administrator's Office
Description:
Background:
Contract for election services between the Rains County Election Administrator's Office and Rains ISD for the November 7, 2023, Special Election. (VATRE-Voter Approval Tax Rate Election) Administrative Considerations: The Chief of Business Operations will present the contract to the Board. Recommendation: Board approval. Board Action: Board approval. |
|
V.C. Federal Programs/Accountability/PEIMS
|
|
V.C.1. Review Federal Programs Use of Funds Plan for 2023-2024
Description:
Background:
In the TEA(Texas Education Agency) General Provisions and Assurances section GG.ITEM 6. states,"Availability of Information: That any Applications, evaluation, periodic program plan or report relating to each program will be made readily available to parents and other members of the general public (20 USC 1232 (e)). Federal Grant applications are to be made aware of to the public and the use of those funds if granted. Administrative Considerations: Holly Wasson, Director of Student Services will go over the Intent to Apply Form for the purpose of informing the stakeholders of the Use of Plans for the following federal grants. -Title I, Part A: Improving Basic Programs -Title II, Part A: Supporting Effective Instruction -Tile IV, Part A: Subpart 1 Recommendation: As desired by Board Board Action: As desired by Board
Attachments:
()
|
|
V.D. Consider Approval of a Resolution Designating Non-Business Days During the Calendar Year of 2023 & Calendar Year of 2024
Description:
Background:
The 88th Texas Legislature recently passed House Bill 3033 (HB3033) to amend portions of the Texas Public Information Act(TPIA). The new legislation, HB3033, creates a new state definition of "business day" which limits the types and number of days that can be considered a "non-business day" for a public school district. Historically, the law has not provided a clear definition of a "business day" for entities- meaning districts have been able to rely on their own interpretation of a non-business day for purposes of public information deadlines. In the past, these types of "off days" have included both state/national holidays as well as local district closures, such as Fall/Spring Break, Fridays off during the summer, etc. HB3033 now states that, as a general matter, every day is a business day, EXCEPT for:
Note, under this new law, local school "holidays" such as Christmas Break and Spring Break are not automatically considered non-business days for purposes of receiving and responding to public information requests. Instead, the new law requires that the Board of Trustees take formal action to designate up to ten(10) school district non-business days (besides the "holidays" identified above) for purposes of the TPIA. Districts that historically close on Fridays during the summer months, or have frequent closures like bad weather days, Fall Break, etc. may quickly exceed the allowable 10 non-business days and may have to count some closure days as active business days for public information purposes. Recommendation: Consideration and approval of the resolution designating non-business days during the calendar year of 2023 and calendar year of 2024 for responding to Texas Public Information Act(TPIA) requests as presented. Board Action: Board approval
Attachments:
()
|
|
V.E. Superintendent Reports
|
|
V.E.1. District Activities & Projects
Description:
Background:
The Superintendent will share information with the Board on district activities and projects. Administrative Considerations: Any items that would require Board action will be presented along with the report. Recommendation: As needed Board Action: As needed |
|
V.E.2. Report of Disbursements
Description:
Background:
A report on the payment of bills is provided under this item. Administrative Considerations: The payment of bills is only reported to the Board. Recommendation: No action required Board Action: No action required
Attachments:
()
|
|
V.E.3. Consideration and Approval of Proposed Revisions to Policy FNCE(LOCAL)- Telecommunication Devices
Description:
Background:
The proposed amended Policy FNCE(LOCAL) attached to this board book reflects the proposed changes for consideration and approval. Changes are in red. Personal Use Telecommunications Devices An authorized District employee may confiscate a personal telecommunications device, including a mobile telephone, used in violation of applicable campus rules. The District shall not charge a fee for the release of a confiscated personal telecommunications device at an elementary A confiscated personal telecommunications device at a junior high or high school campus shall be released for a fee determined by the Board. In accordance with the student handbook, the student or the student’s parents may retrieve the device after paying the fee. If a personal telecommunications device is not retrieved, the District shall dispose of the device after providing notice required by law. Administrative Considerations: A fee of $10 is the proposed fee that a student or the student's parents may pay in order to retrieve the device for violating the policy. Recommendations: Approve the proposed changes to Policy FNCE(LOCAL) and a $10 fee as presented. Board Action: Board approval.
Attachments:
()
|
|
V.E.4. 2020-2023 District Audit Report (DAR)
Description:
Background:
The Texas Education Code (TEC) 37.108 (c) requires Independent School Districts to report the results of their safety and security audits to the district's board of trustees and to the Texas School Safety Center. Administrative Considerations: Superintendent Johnson submitted the DAR summary report to the Texas School Safety Center on August 17, 2023. Recommendation: Review the DAR summary report submitted to the Texas School Safety Center. Board Action: Signatures are required for the cover page of the DAR Summary Report. |
|
VI. Review School Board Operating Procedures
Description:
Background:
Board members shall review the Board Operating Procedures after the reorganization of the Board. (Election years) Administrative Consideration: Review the Board Operating Procedures in the Board Data Manual. Recommendation: None Board Action: No action needed for this item. |
|
VII. PERSONNEL ITEMS FOR DISCUSSION AND/OR ACTION
|
|
VII.A. Personnel Changes/Update
Description:
The following is for review only and does not require board action:
Employment:
|
|
VIII. BOARD CORRESPONDENCE, HANDOUTS (As Available)
|
|
IX. ADJOURNMENT
|
