February 13, 2023 at 6:30 PM - Regular Meeting and Board Workshop
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I. OPENING - CALL TO ORDER, PLEDGE(S) OF ALLEGIANCE & INVOCATION
Description:
UNITED STATES FLAGI pledge allegiance to the Flag
of the United States of America, and to the Republic for which it stands: one Nation under God, indivisible, With Liberty and Justice for all. TEXAS FLAGThe amended (HB1034, effective June 15, 2007) pledge of allegiance to the Texas state flag is:"Honor the Texas flag; I pledge allegiance to thee,
Texas, one state under God, one and indivisible." |
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II. OPEN FORUM
Description:
Persons desiring to address the Board of Trustees must fill out a speaker's card and submit it to the Administrative Assistant to the Board prior to the meeting. The Board cannot deliberate on any subject matter that is not included on the agenda.
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III. WILDCAT ROAR
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III.A. Rains Elementary
Description:
Rains Elementary will be spotlighted for the Wildcat Roar.
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III.B. Class of 2023 Wildcat University Graduates
Description:
Class of 2023 Wildcat University graduates will be recognized during the Wildcat Roar.
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IV. CLOSED SESSION
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IV.A. Personnel, Texas Government Code § 551.074
Description:
TEXAS GOVERNMENT CODE (1) to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; or (2) to hear a complaint or charge against an officer or employee. (b) Subsection (a) does not apply if the officer or employee who is the subject of the deliberation or hearing requests a public hearing. Added by Acts 1993, 73rd Leg., ch. 268, Sec. 1, eff. Sept. 1, 1993. |
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IV.B. Student Discipline, Texas Government Code § 551.082
Description:
TEXAS GOVERNMENT CODE
Sec. 551.082. SCHOOL CHILDREN; SCHOOL DISTRICT EMPLOYEES; DISCIPLINARY MATTER OR COMPLAINT.
(a) This chapter does not require a school board to conduct an open meeting to deliberate in a case:
(1) involving discipline of a public school child; or (2) in which a complaint or charge is brought against an employee of the school district by another employee and the complaint or charge directly results in a need for a hearing. (b) Subsection (a) does not apply if an open hearing is requested in writing by a parent or guardian of the child or by the employee against whom the complaint or charge is brought. Added by Acts 1993, 73rd Leg., ch. 268, Sec. 1, eff. Sept. 1, 1993. |
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IV.C. Security, Texas Government Code § 551.089
Description:
TEXAS GOVERNMENT CODE
Sec. 551.089. DELIBERATION REGARDING SECURITY DEVICES OR SECURITY AUDITS; CLOSED MEETING.
This chapter does not require a governmental body to conduct an open meeting to deliberate:
(1) security assessments or deployments relating to information resources technology; (2) network security information as described by Section 2059.055(b); or (3) the deployment, or specific occasions for implementation, of security personnel, critical infrastructure, or security devices. Added by Acts 2009, 81st Leg., R.S., Ch. 183 (H.B. 1830), Sec. 3, eff. September 1, 2009. Amended by: Acts 2017, 85th Leg., R.S., Ch. 560 (S.B. 564), Sec. 1, eff. September 1, 2017. Acts 2017, 85th Leg., R.S., Ch. 683 (H.B. 8), Sec. 3, eff. September 1, 2017. |
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V. ITEMS FOR DISCUSSION AND/OR ACTION
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V.A. Consent Agenda
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V.A.1. Minutes of the Previous Meeting
Description:
Background:
The following minutes are provided for your review:
Minutes become official when approved by the Board of Trustees. Recommendation: Approve the minutes of the meetings as presented. Board Action: Board Approval |
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V.A.2. Financial Reports
Description:
Background:
Financial reports for the previous month are presented. Administrative Considerations: None Recommendation: As desired by Board Board Action: As needed
Attachments:
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V.A.3. Quarterly Investment Report
Description:
Background:
Chapter 2256, Government Code Public Funds Investment Act requires the district to provide a written investment report. The report contains operating funds not required by the code at the request of the school board. The district maintains two investment pool accounts with nominal funds as a reference for comparisons only (Lone Star, and TexPool). The district uses the money market with the Commercial Bank of Texas, Emory for the bulk of its investments. Administrative Considerations: Jeff Fisher is providing the Quarterly Investment Report. Recommendation: Approve the Quarterly Investment Report, as presented. Board Action: Board approval.
Attachments:
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V.A.4. Permanent School Fund Report
Description:
Background:
The quarterly Permanent School Fund Report is on the Agenda Calendar for February. Administrative Considerations: A report is provided according to the information received from Rains County Treasurer, Teresa Northcutt. Recommendation: No action required. Board Action: No action required.
Attachments:
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V.A.5. RHS Yearbook Contract
Description:
Background:
The High School Administration and Yearbook Department are submitting a recommendation for a 2023-2024 yearbook contract with Balfour. Administrative Considerations: Approve the proposed yearbook contract with Balfour. Recommendation: Approve the contract as presented. Board Action: As desired by Board. |
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V.B. Business and Finance
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V.B.1. Resolution- Regarding Employee Pay During Weather Closure
Description:
Background:
Rains ISD administration is requesting to pass a resolution pertaining to employee pay during weather closure on January 30-31, 2023, and February 1-2, 2023. Administrative Considerations: Consider passing the resolution pertaining to employee pay during weather closure on January 30-31, 2023, and February 1-2, 2023. Recommendation: Board approval as presented. Board Action: Board approval. |
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V.B.2. Quotes for Replacement of Turf at Wildcat Stadium
Description:
Background:
Quotes for turf replacement at Wildcat Stadium were received from Paragon Sports and Symmetry Sports Construction. Administrative Considerations: The quotes for turf replacement at Wildcat Stadium will be presented to the Board for consideration and approval. Recommendation: Approve the recommended quote for turf replacement at Wildcat Stadium as presented. Board Action: Board approval. |
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V.C. Curriculum & Instruction
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V.C.1. Semester Grade Report
Description:
Background:
The 1st-semester grades have now been finalized. Administrative Considerations: Grade reports are submitted to the Board at the end of each semester. Recommendation: No action required. Board Action: No action required unless desired by Board.
Attachments:
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V.D. Federal Programs/Accountability/PEIMS
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V.D.1. Review Federal Programs Use of Funds Plan for 2022-2023
Description:
Background:
In the TEA(Texas Education Agency) General Provisions and Assurances section GG.ITEM 6. states,"Availability of Information: That any Applications, evaluation, periodic program plan or report relating to each program will be made readily available to parents and other members of the general public (20 USC 1232 (e)). Federal Grant applications are to be made aware of to the public and the use of those funds if granted. Administrative Considerations: Holly Wasson, Director of Student Services will go over the Intent to Apply Form for the purpose of informing the stakeholders of the Use of Plans for the following federal grants. -Title I, Part A: Improving Basic Programs -Title II, Part A: Supporting Effective Instruction -Tile IV, Part A: Subpart 1 Recommendation: As desired by Board Board Action: As desired by Board
Attachments:
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V.D.2. Consider and take action on Daybreak Mental Health Services Agreement
Description:
Background:
Daybreak Mental Health is designated to educate families about the common youth mental health challenges of today. It will provide educational opportunities for families and staff by collectively supporting student mental health needs. Administrative Considerations: To consider partnering with Daybreak Mental Health for them to provide virtual classes for our families and community members. The topics will be based off of their catalog and chosen by the district. Recommendation: Approve the services agreement on providing 8 courses over the next year as presented. Board Action: Board approval |
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V.E. Superintendent Reports
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V.E.1. District Activities & Projects
Description:
Background:
The Superintendent will share information with the Board on district activities and projects. Administrative Considerations: Any items that would require Board action will be presented along with the report. Recommendation: As needed Board Action: As needed |
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V.E.2. Report of Disbursements
Description:
Background:
A report on the payment of bills is provided under this item. Administrative Considerations: The payment of bills is only reported to the Board. Recommendation: No action required Board Action: No action required
Attachments:
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V.E.3. March Board Meeting
Description:
Background:
The Superintendent has placed this item on the agenda. The March Board meeting date falls during the week of Spring Break. (March 13, 2023) Typically, this meeting is moved by the Board to the week before spring break. Administrative Considerations: The administration recommends moving the March Board meeting from Monday, March 13, 2023, to Monday, March 6, 2023. Recommendations: Approve the recommendation as presented. Board Action: Board Approval. |
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V.F. Order of Election for Rains ISD Board of Trustees on May 6, 2023
Description:
Background:
The February Board Meeting is typically when Rains ISD has called the trustee election, based on the timelines set by the Office of Secretary of State. The final deadline for calling the election this year is Friday, February 17, 2023. Administrative Considerations:
The final deadline for calling the election this year is Friday, February 17, 2023. Recommendation: Board approval. Board Action: Board approval is needed for the Order of Election. |
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VI. PERSONNEL ITEMS FOR DISCUSSION AND/OR ACTION
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VI.A. Employment of Assistant Superintendent of Curriculum & Instruction
Description:
Background:
With the recent resignation of Rachel Bounds, the Assistant Superintendent of Curriculum and Instruction, a vacancy exists for the position. Applications and Letters of Interest have been received and an interview committee has selected and interviewed applicants for the position. Administrative Considerations: Employment for this position is processed according to Board Policy DC(LOCAL): EMPLOYMENT OF CONTRACTUAL PERSONNEL The Board retains final authority for the employment of the Superintendent, the assistant superintendent, the principals, the special education director, the curriculum director, the business director, the athletic director, the director of health services/school nurse, and any employee hired on a non-Chapter 21 contract. The Board delegates to the Superintendent final authority to employ all other contractual personnel. [See DCA, DCB, DCC, and DCE as appropriate] Recommendation:The Superintendent will present a candidate recommendation at the meeting for the Board to consider for employment. Board Action: Board approval |
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VI.B. Contracts (Board Action): Assistant Superintendent of Finance, Principals, Director of Special Education, Director of Technology, Athletic Director, and Director of Student Services
Description:
Background:
During the month of February, the Board considers administrator contract renewals. Administrative Considerations: An evaluation by the Superintendent is the basis for the administrators' contract recommendations. Recommendation: Review contracts approved by the Superintendent. Extend administrative contracts requiring Board signatures according to the list as presented. Board Action: Board approval. |
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VI.C. Contracts (Report): Assistant Principal(s), Counselors, Dean of Students, and 504 Coordinator
Description:
Background:
During the month of February, the Board receives a report of contract renewals for administrators that are employed by the Superintendent. Administrative Considerations: Although the Superintendent is responsible for these contract renewals, the information is reported to the Board. Recommendation: The contract list is combined with VI.B. (contracts that require Board action). Extend administrative contracts requiring Board signatures according to the list as presented. Board Action: Board action is not required. |
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VI.D. Personnel Changes/Update
Description:
The following is for review only and does not require board action:
Employment:
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VII. BOARD CORRESPONDENCE, HANDOUTS (As Available)
Description:
The Superintendent has placed this item on the agenda for the purpose of sharing miscellaneous correspondence/information item(s) that may be of interest to Board members.
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VIII. BOARD WORKSHOP/TRAINING
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VIII.A. Team of Building/Evaluating and Improving Student Outcomes Training (Dennis Glenn)
Description:
Background:
Training for board members following regular business. Administrative Considerations: Dennis Glenn with Region 7 Service Center will conduct this training. Recommendation: No action is required. Board Action: As desired by the board. |
