November 7, 2019 at 7:00 PM - Regular Meeting

Description: 
Background:  In accordance with Policy FMG (LOCAL), students may be permitted to take out-of-state school-sponsored trips for the following purposes: 

1. Instructional purposes (field trips and excursions) 
2. Activities of school-sponsored or sanctioned clubs or organizations 
3. Other sanctioned competitions  

The Board will consider the following proposed trips:

1. Perry MS 8th Grade History to Washington D.C. and VA, April 17-20, 2020
2. Polk MS 8th Grade History to Washington D.C. and VA, April 17-20, 2020
3. Ranchview HS Choir to New Orleans, LA, March 7-10, 2020 for choir clinic at Loyola
4. Newman Smith HS Choir to Baton Rouge, LA, April 18-21, 2020 for choral clinic/masterclass
5. Turner HS Academy of Media Arts and Technology to Park City, UT,  Jan 28 - Feb 2, 2020 for Sundance Film Festival 

Recommendation:    It is the recommendation of the Superintendent that the Board of Trustees approves the out-of-state travel requests as presented. 

Description: 
Background:  The District employs full-time professional employees in positions requiring a certificate from the State Board of Educator Certification (SBEC), nurses, and other designated employees under a probationary or term contract.  The purpose of this agenda item is to facilitate Board approval of these contracts.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the employment of the individuals as indicated on the list provided.

Description: 
Background:  The monthly financial reports presented to the Board for consideration will include budget amendments (when applicable), budget summary year-to-date reports, construction summary report, outstanding investments, and tax office reports.

Recommendation:   It is the recommendation of the Superintendent that the Board of Trustees accepts the financial reports for September 2019.

Description: 
Background:  The Public Funds Investment Act (“PFIA”) under Government Code, Chapter 2256: Public Funds Investment requires that each district, not less than quarterly, prepare and submit to the board of trustees a report of investment transactions for all funds. In addition to the quarterly report required by law and signed by the District’s investment officers, a comprehensive report on the investment program and activity shall be presented annually to the Board per Board Policy CDA (LOCAL). The annual investment report includes the District’s investment transactions required by the PFIA for the year ended August 31, 2019.

Recommendation:   It is the recommendation of the Superintendent that the Board of Trustees accepts the annual investment report for the year ended August 31, 2019.

Description: 
Background:  The Public Funds Investment Act (“PFIA”) under Government Code, Chapter 2256: Public Funds Investment requires that each district, not less than quarterly, prepare and submit to the board of trustees a report of investment transactions for all funds. The quarterly investment report includes the District’s investment transactions required by the PFIA for the quarter ended August 31, 2019.

Recommendation:   It is the recommendation of the Superintendent that the Board of Trustees accepts the quarterly investment report for the quarter ended August 31, 2019.

Description: 
Background:  To achieve the District’s goal of investment diversification, Carrollton-Farmers Branch ISD will approve investment brokers/dealers as authorized investment brokers/dealers for District funds.

Recommendation:   It is the recommendation of the Superintendent that the Board of Trustees executes the resolution to approve certain investment brokers/dealers.

Description: 
Background:  In accordance with Section 2256 of the Texas Government Code, the Board of Trustees shall designate one or more officers to be responsible for the investment of its funds. 

Recommendation:   It is the recommendation of the Superintendent that the Board of Trustees executes the Resolution Designating Investment Officers for the Carrollton-Farmers Branch Independent School District.

Description: 
Background:  The Public Funds Investment Act (PFIA) requires the District to review its investment policy at least annually.  The District’s investment policy is defined in Board Policy CDA (LEGAL) “Other Revenue: Investments,” and the District’s investment strategies are defined in Board Policy CDA (LOCAL) “Other Revenue: Investments.”  Based on the District’s Audit Committee review of the investment policy and strategies, there are no recommended changes to the policy.

Recommendation:   It is the recommendation of the Superintendent that the Board of Trustees executes the resolution adopting and reviewing the investment policy of the Carrollton-Farmers Branch Independent School District. 

Description: 
Background:  In accordance with Board Policy CDA (LEGAL) Other Revenue: Investments, all District investment officers must complete initial and on-going investment training requirements from Board approved investment training providers.  

The independent sources of instruction relating to investment responsibilities were reviewed by the Audit Committee and are being recommended for approval. 

Recommendation:   It is the recommendation of the Superintendent that the Board of Trustees executes the Resolution Approving Independent Sources of Training Relating to Investment Responsibilities.

Description: 
Background:  The attached report is a summary of the purchases valued over $25,000 but not exceeding $50,000 that have been made from September 1, 2019 through September 30, 2019.

Recommendation:   It is the recommendation of the Superintendent that the Board of Trustees accepts the Purchasing Report for the period of September 1, 2019 through September 30, 2019 as presented.

Description: 
Background:  This Purchasing Report of blanket/project purchase orders is a summary of major budgeted items approved during the budget process for the 2019-2020 fiscal year for which scheduled purchases will be made against invoices based on usage throughout 2019-2020.  Examples of these major budgeted items are:  utilities, such as gas and water from each municipality in which CFBISD facilities are located, electricity, and solid waste and recycling services.  With the dissolution of Dallas County Schools, items that appeared on previous reports involving transportation services will no longer appear on this annual report since these purchases will be made utilizing Board awarded contracts.  This is a one-time annual report of these scheduled purchases for the Board’s awareness. 

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees accepts the purchasing report for major budgeted items as presented.

Description: 
Background:  This purchase will be for AVID (Advancement Via Individual Determination) memberships, weekly online, and online curriculum at 13 campuses. AVID is a nonprofit that changes lives by helping schools shift to a more equitable, student-centered approach.  AVID provides scaffolded support that educators and students need to encourage college and career readiness and success.  With AVID, school leaders have the flexibility to start small and can deepen AVID’s impact on their campus over time. AVID has expanded to three elementary campuses this school year. 

This purchase will be made from AVID Center under the terms for sole source purchases and in compliance with Section 44.031 of the Texas Education Code at an anticipated cost of $63,697.

Recommendation:  It is the recommendation of the Superintendent that the Board approves the purchase of AVID Memberships, Weekly Online, and Online Curriculum from AVID Center, through sole source purchases totaling $63,697 as presented.

Description: 
Background: The District requests approval to purchase new band uniforms for Newman Smith High School.  As per past district practice, a predetermined nine-year rotation for new band uniforms has been in place.  It is time to replace the Newman Smith High School Uniforms for the 2020-2021 school year.  The current uniforms were purchased in 2011 and have experienced much wear and tear over the past nine years.  The purchase will be made through an Interlocal cooperative contract through TASB BuyBoard #587-19.

Offers were received from three quality major uniform production companies including Fred J. Miller Company, Fruhauf Uniforms, Inc. and Stanbury Uniforms, Inc.  After the evaluation was completed, Stanbury Uniforms, Inc. was the only vendor that met each component of the specifications and represents the best value to produce the new Newman Smith High School uniforms based on the design, quality, workmanship and ability to provide requested uniforms within the approved budget for this expenditure. The estimated number of uniforms needed is 220 and the cost per uniform is $481.  The total cost requested for approval is $105,820 and is within the approved $106,500 budget.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of band uniforms as presented.

Description: 
Background:  This is a non-exclusive agreement that allows campuses and departments the ability to purchase Bilingual Educational Supplies, Materials and Services on an as-needed basis to support the instructional effort for bilingual instruction.  Multiple vendors will be awarded under this agreement, which is a multi-year arrangement to make repeated purchases for use in the classroom.  The pricing under this agreement will be a discount off of a list price or catalog, depending on how vendors price their products to CFBISD.  Materials to be purchased under this RFP are primarily reading materials available in various formats, such as paperback, hardback, digital, textbooks and periodicals.  Services available under this agreement are instructional support, such as Region 11 ESC, as well as translation software (Rosetta Stone) and online bilingual tools.  This is the final extension option available under this agreement.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of bilingual educational supplies, materials, and services as presented.

Description: 
Background: This purchase is to replace computers needed  to run software for Project Lead the Way (PLW) program at Blalack and Long Middle Schools. In addition, one lab at Creekview High School and one lab at Newman Smith High School will be replaced.  These labs are utilized for instructional design courses.  This purchase will include desktops designed to run CTE training and instruction programs and will arrive with the programs loaded on each unit. 

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of CTE technology equipment as presented.

Description: 
Background:  Architectural assignments have been made for Phase I projects included in the 2018 Bond Program, based on authorization delegated by the Board of Trustees at the May 2, 2019 Regular Board Meeting, Agenda Item No. 6.D.  In order to complete these projects, it is necessary to competitively select qualified contractors to work with the architects and District to complete construction documents, solicit pricing and put together a Guaranteed Maximum Price for each project.

Requests for Qualifications  2019-07-013 was issued on August 5, 2019 soliciting prospective firms to serve as construction manager for this project, according to the scope of work/project description developed by the assigned architect, Huckabee Architects.  Qualification Statements were received on August 29, 2019 from eight prospective Construction Managers.  Evaluations were conducted according to the evaluation criteria published in the proposal document.  After the evaluations were completed and compiled, the top four respondents were selected to advance to Step Two of this process and undergo an interview with the District selection committee.

Interviews were conducted with four firms on October 9-10, 2019.  Following the interviews, firms will be recommended for projects based on qualifications included in their Qualification Statements and information learned during the interviews. In addition, firms were required to provide their cost for each project in Step Two of this process. Once the final design and construction documents are completed, the Construction Manager will solicit sub-contract bids to determine the cost for construction.  After sub-contract bids have been evaluated the Construction Manager will submit a Guaranteed Maximum Price (GMP) to Administration, which will be negotiated and brought to the Board for consideration and approval at a later Board meeting.  

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the selection of the construction manager for renovations to R.L. Turner High School as presented.

Description: 
Background:  Architectural assignments have been made for Phase I projects included in the 2018 Bond Program, based on authorization delegated by the Board of Trustees at the May 2, 2019 Regular Board Meeting, Agenda Item No. 6.D.  In order to complete these projects, it is necessary to competitively select qualified contractors to work with the architects and District to complete construction documents, solicit pricing and put together a Guaranteed Maximum Price for each project.

Requests for Qualifications  2019-07-014 was issued on August 5, 2019 soliciting prospective firms to serve as construction manager for this project, according to the scope of work/project description developed by the assigned architect, Huckabee Architects.  Qualification Statements were received on August 29, 2019 from eight prospective Construction Managers.  Evaluations were conducted according to the evaluation criteria published in the proposal document.  After the evaluations were completed and compiled, the top four respondents were selected to advance to Step Two of this process and undergo an interview with the District selection committee.

Once the final design and construction documents are completed, the Construction Manager will solicit sub-contract bids to determine the cost for construction.  After sub-contract bids have been evaluated the Construction Manager will submit a Guaranteed Maximum Price (GMP) to Administration, which will be negotiated and brought to the Board for consideration and approval at a later Board meeting. 

Interviews were conducted on October 9-10, 2019.  Following the interviews, firms were recommended for projects based on qualifications included in their Qualification Statements and information learned during the interviews. In addition, firms were required to provide their cost for each project in Step Two of this process.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the selection of construction manager for Renovations for Vivian Field Middle School as presented.

Description: 
Background:  Architectural assignments have been made for Phase I projects included in the 2018 Bond Program, based on authorization delegated by the Board of Trustees at the May 2, 2019 Regular Board Meeting, Agenda Item No. 6.D.  In order to complete these projects, it is necessary to competitively select qualified contractors to work with the architects and District to complete construction documents, solicit pricing and put together a Guaranteed Maximum Price for each project.

Requests for Qualifications  2019-07-014 was issued on August 6, 2019 soliciting prospective firms to serve as construction manager for this project, according to the scope of work/project description developed by the assigned architect, LPA, Inc.  Qualification Statements were received on August 30, 2019 from nine prospective Construction Managers.  Evaluations were conducted according to the evaluation criteria published in the proposal document.  After the evaluations were completed and compiled, the top four respondents were selected to advance to Step Two of this process and undergo an interview with the District selection committee.

Interviews were conducted on October 9-10, 2019. Following the interviews, firms were recommended for projects based on qualifications included in their Qualification Statements and information learned during the interviews. In addition, firms were required to provide their cost for each project in Step Two of this process.

Once the final design and construction documents are completed, the Construction Manager will solicit sub-contract bids to determine the cost for construction.  After sub-contract bids have been evaluated the Construction Manager will submit a Guaranteed Maximum Price (GMP) to Administration, which will be negotiated and brought to the Board for consideration and approval at a later Board meeting.
 
Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the selection of a construction manager for Sheffield Elementary replacement and McWhorter Elementary renovations as presented.

Description: 
Background: At the end of last year, the district purchased classroom libraries to support the first semester for middle school English Language Arts Reading units.  Due to funds available at the time, the Instructional Materials Allotment Committee (IMA) decided to purchase the classroom library sets needed to support only the first semester units and to defer the costs of the second semester materials until the new biennium’s funds were available in September of 2019.  Now that these funds are available, Teaching and Learning recommends the purchase of the additional classroom library sets needed to complete the adoption.  The purchases will not exceed $205,000 and will be funded through the newly named Technology Instructional Materials Allotment (TIMA) fund.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of middle school classroom libraries as presented.

Description: 
Background:  On June 6, 2019 the Board of Trustees approved a resolution to include four identified hazardous routes.  An additional route has since been identified and is being submitted for Board of Trustee approval, in order to be eligible for funding. 

In accordance with Board Policy CNA (LOCAL) for the District to apply for the additional transportation allotment provided by the State, the Board must adopt a resolution to identify the hazardous or high risk areas in which transportation shall be provided.  This is for students who live within two miles of a school campus but receive transportation because of hazardous traffic conditions. 

Recommendation:   It is the recommendation of the Superintendent that the Board of Trustees adopts the amended resolution identifying hazardous traffic conditions as presented.

Description: 
Background: The district was notified that the Election Division has approved the Dallas Countywide Polling Place Program application.  With this approval, Dallas County will implement the Vote Center model for the November 5th, 2019 General/Special and Joint Election. 

On May 7, 2019, The Dallas County Commissioners Court approved the purchase of election voting tabulation systems and services manufactured and provided by ES&S (Court Order 2019-0460).  Specifically, Dallas County procured the ES&S ExpressVote Universal Voting System (Ballot Marking Devices), EVS 6.0.2.0, Firmware 2.4.0.0; the ES&S DS200 Digital Precinct Scanner, EVS 6.0.2.0, Firmware 2.17.0.0.; and ES&S’ Model DS850 High-Speed Scanner/Tabulator, Version 1, EVS 6.0.2.0., along with the required ancillary parts and services required for this voting tabulation system equipment. This system has been certified by the Texas Secretary of State as of November 11, 2018, and by the United States Election Assistance Commission as of October 4, 2018.  This equipment and accompanying services will be utilized in all elections in Dallas County, including joint contracted elections. 

The Texas Election Code §123.001 requires that before joint participating political subdivisions can use Dallas County’s voting system in their elections, each political subdivision must take action to officially adopt the system for use in and for its elections.  The Dallas County Elections Department (“DCED”) is therefore, asking that each Dallas County political subdivision that will or may need to contract with DCED to provide elections services to provide an order, resolution or other official action to adopt the above described voting equipment system for use in all of its joint and/or special elections.

The board will be presented with a resolution to approve the described voting equipment system.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the resolution to approve the voting equipment as presented.

Description: 
Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the minutes of the pre-meeting briefing held October 3, 2019, as presented.

Description: 
Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the minutes of the regular meeting held October 3, 2019, as presented.

Description: 
Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the minutes of the CFBISD/City of Carrollton Joint Meeting held October 7, 2019 as presented.

Description: 
Background:  Districts and campuses are required to engage in School Improvement interventions to address areas identified within the state’s 2019 A-F rating system. Intervention requirements include the creation of a Campus Intervention Team to conduct a needs assessment based on Effective Schools Framework (ESF) for implementation during 2019-20 school year. Campuses receiving an overall D or F rating in state accountability system develop a Targeted Improvement Plan (TIP). Campuses receiving a D in a Domain but have an overall rating of C or higher and campuses identified as Targeted Support or Additional Targeted Support update pre-existing Campus Improvement Plans with intervention action steps.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves of the addendum to the targeted improvement and campus improvement plans as presented.

Description: 
Background:  By October 30th, the district will be notified of DCAD board nominees and receive the official ballot resolution in which the Carrollton-Farmers Branch ISD board will cast its vote for the fifth member of the Dallas Central Appraisal District board .  The adopted resolution must be returned by December 16.  Results of the election will be affirmed by January 1.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the resolution as presented.

Description: 
Background: By October 30th, the district will be notified of Denton Central Appraisal District board nominees and receive the official ballot resolution in which the Carrollton-Farmers Branch ISD board will cast its votes. The taxing jurisdictions may cast their vote for a candidate, or candidates of their choice. The district will receive a total of 143 votes, based upon percentage of levy. The adopted resolution must be returned before December 15. Results of the election will be affirmed by January 1.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the resolution as presented.