April 2, 2026 at 7:00 PM - Regular Meeting

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: In accordance with Policy FMG (LOCAL), students may be permitted to take out-of-state school-sponsored trips for the following purposes: 

1.    Instructional purposes (field trips and excursions).
2.    Activities of school-sponsored or sanctioned clubs or organizations.
3.    Other sanctioned competitions. 

Recommendation: It is recommended that the Board of Trustees approve the above Out-of-State Travel Request(s).
 

Description:  Priority #1: Optimize Diverse and Engaging Learning
Background: The District employs full-time professional employees in positions requiring a certificate from the State Board of Educator Certification (SBEC), nurses under a probationary or term contract and other designated employees. The purpose of this agenda item is to facilitate Board approval of these contracts.

Recommendation: It is recommended that the Board of Trustees approve the employment of these individuals as indicated on the list provided.
 

Description:  Background: The monthly financial reports presented to the Board for consideration will include budget amendments (when applicable), budget summary year to date reports, construction summary report, outstanding investments, and tax office reports.

Summary:  This report includes the following items:

1.    Budget Amendments Year-to-Date as of April 2, 2026
    a.  Proposed Budget Amendments for Official Budgets- No

2.  Budget Summary Year-to-Date-as of February 28, 2026
        a.  Unaudited Revenue Summary including:
        i.    Adopted Budget
        ii.    Current Amended Budget
        iii.    Realized to-date Revenue
        iv.    Unrealized Revenue
        v.    Percentage Revenue Realized
        b.  Unaudited Expenditure Summary including:
        i.    Adopted Budget
        ii.    Current Amended Budget
        iii.    Cumulative to-date Expenditures
        iv.    Unencumbered Balance
        v.    Percentage of Budget Expended for the following funds:
                1.  General Funds
                2.  Special Revenue Funds
                3.  Debt Service Funds
                4.  Capital Projects Funds
        c.  Construction Summary including:
        i.    Remaining Project Plan
        ii.    2025-26 Expenditures
        iii.    Encumbrances
        iv.    Balance w/Encumbrances
        v.    Percentage of Budget Expended

3.  Outstanding Investments as of February 28, 2026

4.    Tax Office Reports for the month of February 2026
        a.  Year-to-Date Collection 2025-26 Report for February
        b.  Refunds of over $500 for Board Approval for February - yes

Recommendation: It is recommended that the Board of Trustees accepts the financial reports for February 28, 2026.
 

Description:  The attached report is a summary of the purchases valued over $25,000 but not exceeding $100,000 that were made from February 1, 2026, through February 28, 2026

Recommendation:  It is recommended that the Board of Trustees accepts the Purchasing Report for the period of February 1, 2026, through February 28, 2028, as presented. 
 

Description:  Priority #1: Optimize Engaging and Diverse Learning
The Texas Legislature passed Senate Bill 13, which requires district school boards to approve all books to be purchased for school libraries. The attached list of books was selected by CFB certified librarians in our district, reviewed by the director, and posted online for review by the public. The current list was posted on the Library Media Services website on February 27, 2026, and, as of the board meeting, will have been publicly available for viewing for 31 days. There are no objections to any of the titles.

Funding source: General Budget Funds will be utilized for this purchase.
The library book selections will be added to the consent agenda on a monthly basis. This is to enable the purchase of books to be done in a timely manner and to allow the Board to review/approve smaller lists each month. The size of the lists will vary. The attached list is for this month's purchases.

Recommendation: It is recommended that the Board of Trustees approves the purchase of the listed recommended library books for school library collections, as presented.
 

Description:     Priority #1: Optimize Engaging and Diverse Learning
Annually, Administrator Contracts are submitted to the Board of Trustees for approval.  Provided under separate cover is a list of contracts with the type of contract, length, and year of expiration indicated.

Recommendation: It is recommended that the Board of Trustees approves the Administrator Contracts as presented.
 

Description:  Priority #1: Optimize Engaging and Diverse Learning
Board Policy DC (LEGAL) states, the District shall employ each classroom teacher, librarian, nurse, or school counselor under a probationary contract, a continuing contract or a term contract. Provided under separate cover is a list of contracts with the type of contract, length, and year of expiration indicated.

Recommendation: It is recommended that the Board of Trustees approves the contract recommendations as presented. 
 

Description:  Priority #1: Optimize Engaging and Diverse Learning
OnRamps offers the opportunity for high school students to earn high school credit from the District and the opportunity to earn college credits from the University of Texas at Austin through distance education courses. Total cost allocated is $45,000.

Program Highlights & Accountability:
•    CFBISD has a higher pass rate than 90% of school districts that utilize OnRamps.
•    Participation: Since 2023, over 1,000 unique students have completed 2,000+ Tier-1 college courses.
•    Staffing: 5 highly trained district teachers manage the program with 1-on-1 coaching from UT faculty.
•    CCMR Gains: Students earning a D- or better trigger a College, Career, and Military Readiness (CCMR) indicator for the district's A-F rating.
•    Low-Risk Entry: Students can choose not to transcribe college credit if they are unhappy with their grade, protecting their future GPA while the district still retains the accountability credit.
•    Bonus Funding: Students earning a C- or better who enroll in college generate CCMR Outcomes Bonuses (direct state revenue for the district).

Recommendation: It is recommended that the Board of Trustees approves the extension of OnRamps Dual Credit Courses from the University of Texas at Austin as presented.
 

Description:  Polk Middle School & Sheffield Elementary School are required to submit a Targeted Improvement Plan (TIP) as part of their participation in Learning Acceleration Support Opportunities (LASO) Grant. TEA regulation requires that the board be informed of the plan and approve all TIPs. 

Recommendation: It is recommended that the Board of Trustees approves the Targeted Improvement Plans for Polk Middle School and Sheffield Elementary as presented.
 

Description:  Priority #5: Optimize All Available Resources
This is an extension of the request for proposal 2022-01-002 which provides for purchases of custom printing services to be utilized throughout the Carrollton-Farmers Branch Independent School District.   Campuses and departments require miscellaneous printing to provide school planners, agendas, assignment notebooks, business cards, stationary, banners, and signs.  This is a qualifying bid to approve vendors for use on an as-needed basis. 

Funding source is local, state, and federal funds.  This is the 4th extension of four one-year renewal options as specified in the RFP.

Recommendation: It is recommended that the Board of Trustees approves the extension of RFP 2022-01-002 for Custom Printing Services with the recommended vendors and to authorize the Superintendent or her designee to execute purchases and/or contracts in the best interest of the District.
 

Description:  Priority #5: Optimize All Available Resources
This is an extension of the request for proposal 2022-01-003 which provides for purchases of awards, trophies, and plaques for recognizing student achievements throughout the Carrollton-Farmers Branch Independent School District.   This is a qualifying bid to approve vendors for use on an as-needed basis. 

The funding source is local, state, and federal funds. This is the 4th extension of 4 one-year renewal options as specified in the RFP.

Recommendation: It is recommended that the Board of Trustees approves the extension of RFP 2022-01-003 for Awards, Trophies, and Plaques with the recommended vendors and to authorize the Superintendent or her designee to execute purchases and/or contracts in the best interest of the District.
 

Description:  Priority #5: Optimize All Available Resources
Request for Proposal 2022-10-031 provides for outside contracted services, such as maintenance and operational vendors needed to make repairs, as well as other contracted services to address various needs throughout the District, which are unknown at this time.  

This is a perpetual RFP and new vendors will be brought to the Board for monthly awards or as needed, to increase the District’s variety of approved vendors for necessary services.  

CFBISD staff will request quotes from the awarded vendors and make selections in the best interest of the District.  

The funding source is all local, state, and federal funds. This RFP is ongoing.

Recommendation: It is recommended that the Board of Trustees approves the perpetual RFP 2022-10-031 for Outside Contracted Services with the attached vendors and to authorize the Superintendent or her designee to execute purchases and/or contracts within this RFP in the best interest of the District.
 

Description:  Priority #5: Optimize All Available Resources
Request for Proposal 2022-10-032 provides for grocery products and catering services throughout the District.  

This is a perpetual RFP and new vendors will be brought to the Board for monthly awards or as needed, to increase the District’s variety of approved vendors for necessary items and services.   

CFBISD staff will request quotes from the awarded vendors and make selections in the best interest of the District.

The funding source is all local, state, and federal funds. This RFP is ongoing, with new vendors awarded monthly.

Recommendation: It is recommended that the Board of Trustees approves the perpetual RFP 2022-10-032 for Grocery & Catering Services with the attached vendors and to authorize the Superintendent or her designee to execute purchases and/or contracts in the best interest of the District.
 

Description:  Priority #5: Optimize All Available Resources
RFP 2022-10-033 provides for administrative and/or educational consultants, along with professional development to be used throughout the District.  

This is a perpetual RFP and new vendors will be brought to the Board for monthly awards or as needed, to increase the District’s variety of approved vendors for necessary items and services.  

CFBISD staff will request quotes from the awarded vendors and make selections in the best interest of the District.

The funding source is local, state, and federal funds.  This RFP is ongoing.

Recommendation: It is recommended that the Board of Trustees approves the perpetual RFP 2022-10-033 for Administrative, Educational Consultants, & Professional Development Services with the attached vendors and to authorize the Superintendent or her designee to execute purchases and/or contracts within the RFP in the best interest of the District.
 

Description:  Priority #2: Optimize Facility, Safety, and Security Infrastructure
This is an extension of the request for proposal 2022-01-006, which provides for purchases of various products to promote the District. This bid also includes purchases of uniforms for Security, Maintenance, Custodial, Transportation, Student Nutrition and other areas district-wide to provide additional security by identifying staff.  This is a qualifying bid to approve vendors for use on an as-needed basis. 

The funding source is local, state, and federal funds. This is the 4th extension of 4 one-year renewal options as specified in the RFP.

Recommendation: It is recommended that the Board of Trustees approves the extension of RFP 2022-01-006 for District Campus Apparel and Uniforms with the recommended vendors and to authorize the Superintendent or her designee to execute purchases and/or contracts in the best interest of the District.

 

Description:  Priority #2: Optimize Facility, Safety, and Security Infrastructure
Request for Proposal 2022-03-012 is for plumbing parts, supplies and equipment needed throughout the District to maintain facilities.  This is a qualifying bid only and used on an as-needed basis. 

The funding source is the local operating budget. This is the 4th extension of 4 one-year renewal options as specified in the RFP.

Recommendation: It is recommended that the Board of Trustees approves the extension of RFP 2022-03-012 for Plumbing Supplies and Equipment with the recommended vendors and to authorize the Superintendent or her designee to execute purchases and contracts as needed in the best interest of the District. 
 

Description:  Priority #1: Optimize Engaging and Diverse Learning
Internet Access service in conjunction with the District’s network assures reliable and responsive access to the internet for all students, teachers, and staff.  A Request for Proposals, RFP 2025-11-073 for Internet Access service, was published and after reviewing all Internet Service Providers (ISP) responses the recommendation is to purchase Dedicated Internet Access services from Unite Private Networks at an annual cost of $36,205.80.  The purchase will be a 3-year agreement with two optional one-year extensions. The District will submit the purchase to the E-Rate program and while the District’s E-Rate consultant is confident that E-Rate funding will be approved, the total undiscounted cost is being presented for approval.

The funding source is general funds.

Recommendation: It is recommended that the Board of Trustees approves RFP 2025-11-073 and the purchase of Dedicated Internet Access service and authorize the Superintendent, or her designee, to execute any contract or agreement in the best interest of the District regarding this purchase.
 

Description:  Priority #1: Optimize Engaging and Diverse Learning
This purchase will provide a point-to-point fiber optic connection in the District’s Wide Area Network (WAN) from the Network Operation Center (NOC) to Early College High School (ECHS).   The existing service agreement is expiring and a new agreement is needed to continue providing network services to the students and staff. A Request for Proposals, RFP 2025-11-074 for Leased Lit Fiber service was published, producing one response. The recommendation is to purchase Leased Lit Fiber services from Spectrum Business at an annual cost of $19,656.00.  The purchase will be a 1-year agreement with four optional 1-year extensions.  The District will submit the purchase to the E-Rate program and while the District’s E-Rate consultant is confident that E-Rate funding will be approved, the total undiscounted cost is being presented for approval.

The funding source is general funds.

Recommendation: It is recommended that the Board of Trustees approves RFP 2025-11-074 for Leased Lit and the purchase of Leased Lit Fiber service and authorize the Superintendent, or her designee, to execute any contract or agreement in the best interest of the District regarding this purchase.
 

Description:  Priority #5: Optimize All Available Resources
This purchase is an annual renewal of VMware software license subscriptions that are installed in the District’s Network Operations Center or N.O.C. to support the computer and onsite data storage infrastructure.  The license subscription renewals will be purchased from CDW at a cost of $112,225.01.  The vendors sent quotes listing 3 years of annual renewals, but the District is not obligated to purchase years 2 and 3 and may terminate the renewal at its convenience.

The funding source is general funds. The license subscriptions were purchased initially when the N.O.C. was established during the construction of the Nancy Watten Technology Center in 2020.

Recommendation: It is recommended that the Board of Trustees approves the purchase of the VMware renewal and authorizes the Superintendent, or her designee, to execute any contract or agreement in the best interest of the District. 
 

Description:  Priority #2: Optimize Facility, Safety, and Security Infrastructure
This purchase will provide for fiber cable locate services to protect the District’s fiber optic network from damage due to digging.  The current agreement is expiring and a request for quotes was issued, producing one response.  The recommendation is to purchase Fiber Locate Services from Fulcrum Consulting at a cost of $92,004.00 for a 1-year agreement.  The District will submit the purchase to the E-Rate program. While the District’s E-Rate consultant is confident that E-Rate funding will be approved, the total cost before discount is being presented for approval.

Funding source is general funds.

Recommendation: It is recommended that the Board of Trustees approves the purchase of Fiber Cable Locate services and authorizes the Superintendent, or her designee, to execute any contract or agreement in the best interest of the District regarding this purchase.
 

Description:  Priority #5: Optimize All Available Resources
In April 2023, the Board of Trustees approved a four (4) year lease of copier equipment from Canon USA. The copiers were implemented and distributed to all campuses by September 2023.  This purchase is to extend the purchasing authority for the 4th year of the lease.  The District is utilizing the DIR-CPO-4437 contract with the State of Texas.  All toner, staples, maintenance and service are provided under the agreement.  The yearly cost of the lease is $536,319.49.  

The funding source is general funds.

Recommendation: It is recommended that the Board of Trustees approves the extension of equipment and services lease from Canon and to authorize the Superintendent, or her designee, to execute any contract or agreement in the best interest of the District. 
 

Description:  In order to allow the District additional time to plan staffing strategically for the 2026-2027 school year, the District is offering an incentive to employees for their voluntary early notice of resignation. Only the first 100 employees who timely submit this form and other required documentation are eligible for the incentive.   

Recommendation: It is recommended that the Board of Trustees approves the Voluntary Resignation Notification Incentive as presented.
 

Description:  Carrollton-Farmers Branch ISD is currently on a fiscal year cycle that begins on September 1 and ends on August 31. The Texas Education
Agency allows districts to change the fiscal year to a July 1 begin date with a June 30 end date. The year that the district decides to change will result in a 10 month fiscal year for that year.

Recommendation: It is recommended that the Board of Trustees approves the fiscal year change to a July 1 - June 30 year, and for that change to take place in the 2026-2027 year.
 

Description:  The Governance Subcommittee has completed its annual review of the Board Operating Procedures (BOP) and is presenting recommended updates for the Board’s consideration and approval. These revisions reflect feedback received throughout the year, with the goal of improving clarity, efficiency, and alignment with current governance practices.

The proposed updates are intended to support effective board operations and enhance transparency. The Board is asked to review the recommended changes and take action on approval of the updated Board Operating Procedures. 

Recommendation: It is recommended that the Board of Trustees approves the updates to the Board Operating Procedures as presented.