January 8, 2026 at 7:00 PM - Regular Meeting

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: In accordance with Policy FMG (LOCAL), students may be permitted to take out-of-state school-sponsored trips for the following purposes: 

1.    Instructional purposes (field trips and excursions).
2.    Activities of school-sponsored or sanctioned clubs or organizations.
3.    Other sanctioned competitions. 

Recommendation: It is recommended that the Board of Trustees approve the above Out-of-State Travel Request(s).
 

Description:  Priority #1: Optimize Diverse and Engaging Learning
Background: The District employs full-time professional employees in positions requiring a certificate from the State Board of Educator Certification (SBEC), nurses under a probationary or term contract and other designated employees. The purpose of this agenda item is to facilitate Board approval of these contracts.

Recommendation: It is recommended that the Board of Trustees approve the employment of these individuals as indicated on the list provided.
 

Description:  Priority #5: Optimize All Available Resources
Summary:  This report includes the following items:

1.    Budget Amendments Year-to-Date as of January 8, 2026
    a.  Proposed Budget Amendments for Official Budgets - none

2.  Budget Summary Year-to-Date as of November 30, 2025
        a.  Unaudited Revenue Summary including:
        i.    Adopted Budget
        ii.    Current Amended Budget
        iii.    Realized to-date Revenue
        iv.    Unrealized Revenue
        v.    Percentage Revenue Realized
        b.  Unaudited Expenditure Summary including:
        i.    Adopted Budget
        ii.    Current Amended Budget
        iii.    Cumulative to-date Expenditures
        iv.    Unencumbered Balance
        v.    Percentage of Budget Expended for the following funds:
                1.  General Funds
                2.  Special Revenue Funds
                3.  Debt Service Funds
                4.  Capital Projects Funds
        c.  Construction Summary including:
        i.    Total Project Plan
        ii.    2025-26 Project Plan
        iii.    2025-26 Expenditures
        iv.    Balance
        v.    Percentage of Budget Expended

3.  Investment Report Fund Overview as of November 30, 2025

4.    Tax Office Reports for the month of November 2025
        a.  Year-to-Date Collection 2025-26 Report for November
        b.  Refunds of over $500.00 for Board Approval for November - yes

Recommendation: It is recommended that the Board of Trustees approves the financial reports for November 2025.
 

Description:  Priority #5: Optimize All Available Resources

The attached report is a summary of the purchases valued over $25,000 but not exceeding $100,000 that were made from November 1, 2025, through November 30, 2025.

Recommendation:  It is recommended that the Board of Trustees accepts the Purchasing Report for the period of November 1, 2025, through November 30, 2025, as presented. 
 

Description:  Priority #5: Optimize All Available Resources
The District receives donations from a variety of sources including parents, PTA’s, area businesses, and other groups.  Many organizations within the District benefit from donations, such as campuses, student groups, teachers, and classes.  All donations made to the District must be approved by the Board of Trustees.  The attached report summarizes these donations and states the intended purpose of each donation.

The total value of donations for the period August - December 2025 is $54,153.82

Recommendation: It is recommended that the Board of Trustees approve and accept the donations made to the District as presented.    
 

Description:  Priority #5: Optimize All Available Resources
There are cooperatives formed under Section 791 of the Texas Government Code, which enables CFBISD to enter into an inter-local agreement with them.

Pursuant to the Texas Government Code: §791.001 et seq., authority is granted to enter into interlocal agreements with educational entities and other governmental entities. Under this Agreement, such authority is extended to all Texas state agencies, cities, counties, and any other governmental entity as defined in the Texas Government Code §791.001-791.029. Sub paragraph (3) stipulates "Governmental functions and services" means all or part of a function or service in any of the following areas: (N) other governmental functions in which the contracting parties are mutually interested. (4)  "Local government" means a: (A) county, municipality, special district, junior college district, or other political subdivision of this state or another state; (5) "Political subdivision" includes any corporate and political entity organized under state law.

Recommendation: It is recommended that the Board of Trustees approves the purchasing cooperatives fee report and authorizes the Superintendent or her designee to participate in cooperatives and interlocal agreements for calendar the 2026 year.
 

Description:  Priority #5: Optimize All Available Resources

Texas Government Code 791 and Texas Education Code 44.031 allows for governmental entities, i.e. state agencies, local governments, and school districts, to enter into a cooperative agreement to allow the procurement process to be performed by a single entity on behalf of all districts electing to participate.  The benefit of the agreement is to reduce administrative costs for each participating member.  CFBISD’s Student Nutrition Department would like to continue using this Multi-Regional Cooperative for Commodity Processing.

This agreement is for one-year, beginning July 1, 2026 for commodity processing services.  The District has utilized Region 10 Cooperative for many years with continued success. 

The funding source is Federal Funds.

Recommendation: It is recommended that the Board of Trustees approves the Interlocal Agreement with Region 10 ESC for the participation in the Multi-regional Commodity Processing Program and authorizes the Superintendent or her designee to execute purchases and/or contracts in the best interest of the District.   
 

Description:  Priority #1: Optimize Engaging and Diverse Learning

The Texas Legislature passed Senate Bill 13, which requires district school boards to approve all books to be purchased for school libraries.  The attached list of books was selected by CFB certified librarians in our district, reviewed by the director, and posted online for review by the public.  The current list was posted on the Library Media Services website on December 2, 2025, and, as of the board meeting, will have been publicly available for viewing for 31 days.  There are no objections to any of the titles.

Funding source: General Budget Funds will be utilized for this purchase. 

The library book selections will be added to the consent agenda on a monthly basis.  This is to enable the purchase of books to be done in a timely manner and to allow the Board to review/approve smaller lists each month.  The size of the lists will vary. The attached list is for this month's purchases.

Recommendation: It is recommended that the Board of Trustees approve the purchase of the listed recommended library books for school library collections, as presented.
 

Description:  Priority #5: Optimize All Available Resources
Request for Proposal 2022-10-031 provides for outside contracted services, such as maintenance and operational vendors needed to make repairs, as well as other contracted services to address various needs throughout the District, which are unknown at this time.  

This is a perpetual RFP and new vendors will be brought to the Board for monthly awards or as needed, to increase the District’s variety of approved vendors for necessary services.  

CFBISD staff will request quotes from the awarded vendors and make selections in the best interest of the District.  

Funding source: all local, state, and federal funding sources may be used for these purchases.

This RFP is ongoing.

Recommendation: It is recommended that the Board of Trustees approves the perpetual RFP 2022-10-031 for Outside Contracted Services with the attached vendors and to authorize the superintendent or her designee to execute purchases and/or contracts within this RFP in the best interest of the district.
 

Description:  Priority 5: Optimize All Available Resources

RFP 2022-10-033 provides for administrative and/or educational consultants, along with professional development to be used throughout the District.  

This is a perpetual RFP and new vendors will be brought to the Board for monthly awards or as needed, to increase the District’s variety of approved vendors for necessary items and services.  

CFBISD staff will request quotes from the awarded vendors and make selections in the best interest of the District. This RFP is ongoing.

Funding source: Local, State, and Federal funding sources may be used for these purchases.

Recommendation:  It is recommended that the Board of Trustees approves the perpetual RFP 2022-10-033 for Administrative, Educational Consultants, & Professional Development Services with the attached vendors and to authorize the Superintendent or her designee to execute purchases and/or contracts within the RFP in the best interest of the District.
 

Description:  Priority #5: Optimize All Available Resources

Request for Proposal 2022-10-032 provides for grocery products and catering services throughout the District.  

This is a perpetual RFP and new vendors will be brought to the Board for monthly awards or as needed, to increase the District’s variety of approved vendors for necessary items and services.   

CFBISD staff will request quotes from the awarded vendors and make selections in the best interest of the District.

Funding source: local, state, and federal funding sources may be used for these purchases.

Recommendation: It is recommended that the Board of Trustees approves the perpetual RFP 2022-10-032 for Grocery & Catering Services with the attached vendors and to authorize the superintendent or her designee to execute purchases and/or contracts in the best interest of the district.
 

Description:  Priority #2: Optimize Facility, Safety, and Security Infrastructure

This is the renewal of a non-exclusive contract of approved vendors, which provides as-needed electrical supplies and equipment to be utilized throughout the Carrollton-Farmers Branch Independent School District.  This is a vendor qualifying bid only. 

Funding source: local funds will be utilized for this contract.

This is the third extension of four one-year renewal options as specified in the RFP.

Recommendation: It is recommended that the Board of Trustees approves the extension of RFP 2021-10-045 for Electrical Supplies and Equipment with the recommended vendors and to authorize the Superintendent or her designee to execute purchases and/or contracts in the best interest of the district. 
 

Description:  Priority #1: Optimize Engaging and Diverse Learning

The managed service provider (MSP) service is designed to streamline staffing processes, ensuring the right talent in the right place at the right time, while managing costs and compliance.  This will assist with filling hard-to-fill vacancies in special education, then managing time sheets, pay, etc. once the staff are working in the district.

These are budgeted staff positions and the projected cost for 2025-2026 should not exceed 2 million and will utilize the general fund.  

Recommendation:  It is recommended that the Board of Trustees approves the purchase of Supplemental Healthcare Services and designates authority to the superintendent, or her designee, to execute contracts and purchases in the best interest of the district.
 

Description:  Priority #5: Optimize All Available Resources

The District requested qualifications and proposals in a two-step process for the procurement of Construction Manager at Risk services for Middle School Renovations, Early Childhood Additions, & Grimes-Salazar Replacement Campus.  This RFQ included three (3) packages:

•    Renovations for Bush and Polk Middle Schools
•    Early Childhood additions for Thompson and Las Colinas Elementary Schools
•    The replacement of the Grimes/Salazar Campus
 
Funding source: 2023 Bond Funds

Recommendation:  It is recommended that the Board of Trustees approves RFQ 2025-11-078 for CMAR Middle School Renovations, Early Childhood Additions, and the Grimes/Salazar replacement campus, and to authorize the superintendent or her designee to award packages to vendors according to the evaluations, and execute contracts in the best interest of the district.
 

Description:  Priority 2: Optimize Facility, Safety and Security Infrastructure

RFP 2024-03-053 was originally awarded to HPM (Hoar Program Management) on June 6, 2024 as agenda item 5.SS. The authorization was renewed on June 5, 2025 as agenda item 5.AD. Recently it has become apparent that a change is needed. The recommendation is to award RFP 2024-03-053 to the second respondent, R.L. Townsend. 

Funding source is 2023 Bond Funds.

Recommendation: It is recommended that the Board of Trustees approves the change of the award of RFQ 2024-03-053 Construction Auditing Services to R.L. Townsend and authorize the Superintendent or her designee to execute agreements in the District's best interest, as presented.
 

Description:  Priority #1: Optimize Engaging and Diverse Learning

Each year, the District Improvement Council presents two calendars to members of the CFB community for their feedback.  This year, the Council and district staff considered three (3) calendars and narrowed those down to two (2) based upon feedback from the entire district staff, as well as the district improvement council, and a district committee meeting with a variety of district departments and administration.  Two surveys were sent to the entire CFB community on December 18, 2025, for their input.  The calendar, being provided under separate cover, having received the greatest amount of endorsement, is being recommended to the Board for consideration. 

Recommendation: It is recommended that the Board of Trustees approve the calendar provided for the 2026-2027 school year as presented.
 

Description:  Priority #1: Optimize Engaging and Diverse Learning

The District is requesting approval to apply for and utilize Staff Development Waivers according to the days noted on the 2026-2027 academic calendar as Professional Development.

This waiver allows the district to train staff on various educational strategies designed to improve student performance in lieu of student instruction during the school year. The waiver provides for a maximum of 2,100 total waiver minutes to use for professional development for districts that provide operational and instructional minutes.

Recommendation: It is recommended that the Board of Trustees approve the submission for and utilization of Staff Development Waivers as presented.
 

Description:  Priority #5: Optimize All Available Resources

The Audit Committee is scheduled to review the ACFR at a meeting scheduled for 5:30 pm on January 8, 2026.  This committee will make a recommendation to the full Board.

Recommendation: It is recommended that the Board of Trustees approves the District's Annual Comprehensive Financial Report for 2024-2025.
 

Description:  Priority #5: Optimize All Available Resources

The Denton Central Appraisal District Board of Directors has received notification of the resignation of Board Member Rob Altman, Place 5, effective immediately.

According to the Texas Property Tax Code, a vacancy at DCAD by an appointed member falls under Section 6.0301(f), which states:
"(f) If a vacancy occurs in an appointive position on the board of directors, each taxing unit that is entitled to vote under Section 6.03 may nominate by resolution adopted by its governing body a candidate to fill the vacancy. The taxing unit shall submit the name of its nominee to the chief appraiser within 45 days after notification from the board of directors of the existence of the vacancy, and the chief appraiser shall prepare and deliver to the board of directors within the next five days a list of the nominees. The board of directors shall appoint by majority vote of its members one of the nominees to fill the vacancy."

CFBISD can choose to nominate one person to fill this vacancy but is not required to do so.

This process is separate from the regular board appointment process currently underway for terms ending this year.

Eligibility criteria are:

1.     An appraisal district director must reside in the appraisal district for at least two years immediately preceding the date he or she takes office.

2.    An employee of a taxing unit served by the Appraisal District is not eligible to serve as a director.  However, if the employee is an elected official, he or she is eligible to serve.

3.    A person may not serve as a director if closely related to anyone in the Appraisal District or if related to anyone who represents owners in the District, or if the person has an interest in a business that contracts with the District or taxing unit.

Recommendation: It is recommended that the Board of Trustees consider nominating a candidate to the Denton Central Appraisal District Board of Directors.