December 4, 2025 at 7:00 PM - Regular Meeting

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: In accordance with Policy FMG (LOCAL), students may be permitted to take out-of-state school-sponsored trips for the following purposes: 

1.    Instructional purposes (field trips and excursions).
2.    Activities of school-sponsored or sanctioned clubs or organizations.
3.    Other sanctioned competitions. 

Recommendation: It is recommended that the Board of Trustees approve the above Out-of-State Travel Request(s).
 

Description:  Priority #1: Optimize Diverse and Engaging Learning
Background: The District employs full-time professional employees in positions requiring a certificate from the State Board of Educator Certification (SBEC), nurses under a probationary or term contract and other designated employees. The purpose of this agenda item is to facilitate Board approval of these contracts.

Recommendation: It is recommended that the Board of Trustees approve the employment of these individuals as indicated on the list provided.
 

Description:  Background: The monthly financial reports presented to the Board for consideration will include budget amendments (when applicable), budget summary year to date reports, construction summary report, outstanding investments, and tax office reports.

Summary:  This report includes the following items:

1.    Budget Amendments Year-to-Date as of December 4, 2025
    a.  Proposed Budget Amendments for Official Budgets-None 

2.  Budget Summary Year-to-Date-as of October 31, 2025
        a.  Unaudited Revenue Summary including:
        i.    Adopted Budget
        ii.    Current Amended Budget
        iii.    Realized to-date Revenue
        iv.    Unrealized Revenue
        v.    Percentage Revenue Realized
        b.  Unaudited Expenditure Summary including:
        i.    Adopted Budget
        ii.    Current Amended Budget
        iii.    Cumulative to-date Expenditures
        iv.    Unencumbered Balance
        v.    Percentage of Budget Expended for the following funds:
                1.  General Funds
                2.  Special Revenue Funds
                3.  Debt Service Funds
                4.  Capital Projects Funds
        c.  Construction Summary including:
        i.    Remaining Project Plan
        ii.    2025-26 Expenditures
        iii.    Encumbrances
        iv.    Balance w/Encumbrances
        v.    Percentage of Budget Expended

3.  Investment Report Fund Overview as of October 31, 2025

4.    Tax Office Reports for the month of October 2025
        a.  Year-to-Date Collection 2025-26 Report for October
        b.  Refunds of over $500.00 for Board Approval for October - Yes

Recommendation: It is recommended that the Board of Trustees accepts the financial reports for October 2025.
 

Description:  The attached report is a summary of the purchases valued over $25,000 but not exceeding $100,000 that were made from October 1, 2025, through October 31, 2025.

Recommendation:  It is recommended that the Board of Trustees accepts the Purchasing Report for the period of October 1, 2025, through October 31, 2025, as presented. 
 

Description:  Priority #5 Optimize All Available Resources

This Purchasing Report of blanket/project purchase orders is a summary of major budgeted items approved during the budget process for the 2025-2026 fiscal year for which scheduled purchases will be made against invoices based on usage throughout the fiscal year.  

Examples of these types of major budgeted items are:  Utilities, such as gas and water from each municipality in which CFBISD facilities are located, electricity, solid waste and recycling services, and copier leasing/service.  

General Fund

Recommendation: It is recommended that the Board of Trustees approves the Purchasing Report for Major Budgeted Items as presented.
 

Description:  Priority #1: Optimize Engaging and Diverse Learning

The Texas Legislature passed Senate Bill 13, which requires district school boards to approve all books to be purchased for school libraries.  The attached list of books was selected by CFB certified librarians in our district, reviewed by the director, and posted online for review by the public.  The current list was posted on the Library Media Services website on October 2, 2025, and, as of the board meeting, will have been publicly available for viewing for 31 days.  There are no objections to any of the titles.

General Budget Funds will be utilized for this purchase. 
The library book selections will be added to the consent agenda on a monthly basis.  This is to enable the purchase of books to be done in a timely manner and to allow the Board to review/approve smaller lists each month.  The size of the lists will vary. The attached list is for this month's purchases.

Recommendation: It is recommended that the Board of Trustees approve the purchase of the listed recommended library books for school library collections, as presented.
 

Description:  Priority #5 Optimize All Available Resources

Request for Proposal 2022-10-031 provides for outside contracted services, such as maintenance and operational vendors needed to make repairs, as well as other contracted services to address various needs throughout the District, which are unknown at this time.  

This is a perpetual RFP and new vendors will be brought to the Board for monthly awards or as needed, to increase the District’s variety of approved vendors for necessary services.  

CFBISD staff will request quotes from the awarded vendors and make selections in the best interest of the District.
 
All local, state and federal funding sources may be used for these purchases.  

Recommendation:  It is recommended that the Board of Trustees approves RFP 2022-10-031 for Outside Contracted Services as presented.
 

Description:  Priority #5 Optimize All Available Resources

Request for Proposal 2022-10-032 provides for grocery products and catering services throughout the District.  

This is a perpetual RFP and new vendors will be brought to the Board for monthly awards or as needed, to increase the District’s variety of approved vendors for necessary items and services.   

CFBISD staff will request quotes from the awarded vendors and make selections in the best interest of the District.

Local, State, and Federal Funding Sources may be used for these purchases.

This RFP is ongoing, with new vendors awarded monthly.

Recommendation: It is recommended that the Board of Trustees approves the perpetual RFP 2022-10-032 for Grocery & Catering Services with the attached vendors and to authorize the Superintendent or her designee to execute purchases and/or contracts in the best interest of the District.
 

Description:  Priority #1 Optimize Engaging and Diverse Learning

The proposed innovative courses are submitted in alignment with the Texas Education Agency (TEA) guidelines, which allow districts to offer state-approved innovative courses that address emerging needs not fully covered by the existing Texas Essential Knowledge and Skills (TEKS). These courses provide students with expanded academic options that support college, career, and military readiness; respond to industry and workforce trends; and enhance the district's ability to meet diverse learner interests.

Recommendation: It is recommended that the Board of Trustees approves the proposed innovative courses for the 2026-2027 school year.
 

Description:  Priority #5 Optimize All Available Resources

Request for Proposal 2022-10-033 provides for administrative and/or educational consultants, along with professional development to be used throughout the District.  

This is a perpetual RFP and new vendors will be brought to the Board for monthly awards or as needed, to increase the District’s variety of approved vendors for necessary items and services.  

CFBISD staff will request quotes from the awarded vendors and make selections in the best interest of the District.

Local, State, and Federal funding sources may be used for these purchases. This RFP in ongoing.

Recommendation: It is recommended that the Board of Trustees approves the perpetual RFP 2022-10-033 for Administrative, Educational Consultants, & Professional Development Services with the attached vendors and to authorize the Superintendent or her designee to execute purchases and/or contracts within the RFP in the best interest of the District.
 

Description:  Priority #5 Optimize All Available Resources

This is a non-exclusive contract which provides for as-needed purchases of transportation services, products, and repairs to be utilized throughout the District.   This is a qualifying bid that will be used on an as-needed basis.   

Local, State, and Federal Funds

This is the third extension of four one-year renewal options as specified in the RFP.

Recommendation:  It is recommended that the Board of Trustees approves the extension of RFP 2022-10-035 for Transportation Services, Products, and Repairs with the recommended vendors and to authorize the Superintendent or her designee to execute purchases and/or contracts in the best interest of the District.
 

Description:  Priority #2 Optimize Facility, Safety and Security Infrastructure

This is a non-exclusive contract to provide Maintenance and Operations various, products, services and repairs on an as-needed basis, throughout the District.  This is a qualifying bid only.  

Local Funding Sources

This is the third extension of four one-year renewal options as specified in the RFP.

Recommendation: It is recommended that the Board of Trustees approves the extension of RFP 2022-10-034 for Maintenance & Operations Service, Products & Repairs with the attached vendors and to authorize the Superintendent or her designee to execute purchases and/or contracts in the best interest of the district.  
 

Description:  Priority #5 Optimize All Available Resources

This purchase is to provide a mechanism to conduct surveys with students, parents, teacher and community members, on an as-needed basis, to gather needed information to allow District leadership to make more informed decisions.  This is a qualifying bid only.  

Federal, State, and Local Funding Sources

This is the fourth extension of four on-year renewal option as specified in the RFP.

Recommendation: It is recommended that the Board of Trustees approves the Extension of RFP 2021-10-044 for District Survey Services with the attached vendors and to authorize the Superintendent or her designee to execute purchases and/or contracts in the best interest of the district.
 

Description:  Priority #2 Optimize Facility, Safety and Security Infrastructure

This is a non-exclusive renewal which provides for as needed purchases of HVAC Services to be utilized throughout the Carrollton-Farmers Branch Independent School District.  This is a qualifying bid only.  Purchases made under this CSP of $100,000 or more will be brought to the Board of Trustees for approval separately. 

General, Bond, and TIF Funds. This is the fourth extension of four one-year renewal options as specified in the CSP.

Recommendation: It is the recommended that the Board of Trustees approve the extension of CSP 2021-09-043 for HVAC Services with the attached vendors and to authorize the Superintendent or her designee to execute purchases and/or contracts in the best interest of the District. 
 

Description:  Priority #5 Optimize All Available Resources

Attached you will find the official ballot resolution in which the Carrollton-Farmers Branch ISD will cast its votes for a representative to the Dallas Central Appraisal District.  This year we have 64 votes.  We may cast all of our votes for one candidate or may distribute the votes among any number of candidates.  

Recommendation: It is recommended that the Board of Trustees approves the resolution for the nominee to the Board of Directors for the Dallas Central Appraisal District.
 

Description:  Priority #5 Optimize All Available Resources

Attached you will find the official ballot resolution in which the Carrollton-Farmers Branch ISD will cast its votes for a representative to the Denton Central Appraisal District.  This year we have 39 votes.  We may cast all of our votes for one candidate or may distribute the votes among any number of candidates.  

Recommendation: It is recommended that the Board of Trustees approves the resolution for the nominee to the Board of Directors for the Denton Central Appraisal District.