June 6, 2024 at 7:00 PM - Regular Meeting

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: In accordance with Policy FMG (LOCAL), students may be permitted to take out-of-state school-sponsored trips for the following purposes: 

1.    Instructional purposes (field trips and excursions).
2.    Activities of school-sponsored or sanctioned clubs or organizations.
3.    Other sanctioned competitions. 

Recommendation: It is recommended that the Board of Trustees approve the above Out-of-State Travel Request(s).

Description:  Priority #1: Optimize Diverse and Engaging Learning
Background: The District employs full-time professional employees in positions requiring a certificate from the State Board of Educator Certification (SBEC), nurses under a probationary or term contract and other designated employees. The purpose of this agenda item is to facilitate Board approval of these contracts.

Recommendation: It is recommended that the Board of Trustees approve the employment of these individuals as indicated on the list provided.

Description:  Priority #5: Optimize All Available Resources
The monthly financial reports presented to the Board for consideration will include budget amendments (when applicable), budget summary year-to- date reports, construction summary report, outstanding investments, and tax office reports.

Summary: This report includes the following items:
1.    Budget Amendments Year-to-Date as of June 6, 2024
    a.  Proposed Budget Amendments for Official Budgets-None

2.  Budget Summary Year-to-Date as of April 30, 2024
        a.  Unaudited Revenue Summary including:
        i.    Adopted Budget
        ii.    Current Amended Budget
        iii.    Realized to-date Revenue
        iv.    Unrealized Revenue
        v.    Percentage Revenue Realized
        b.  Unaudited Expenditure Summary including:
        i.    Adopted Budget
        ii.    Current Amended Budget
        iii.    Cumulative to-date Expenditures
        iv.    Unencumbered Balance
        v.    Percentage of Budget Expended for the following funds:
                1.  General Funds
                2.  Special Revenue Funds
                3.  Debt Service Funds
                4.  Capital Projects Funds
        c.  Construction Summary including:
        i.    Total Project Plan
        ii.    2023-24 Project Plan
        iii.    2023-24 Expenditures
        iv.    Balance
        v.    Percentage of Budget Expended

3.  Outstanding Investments as of April 30, 2024

4.    Tax Office Reports for the month of April 2024
        a.  Year-to-Date Collection 2023-2024 Report for April
        b.  Refunds of over $500 for Board Approval for April - none

Recommendation: It is recommended that the Board of Trustees accepts the financial reports for April 2024, as presented.

Description:  The attached report is a summary of the purchases valued over $25,000 but not exceeding $100,000 that were made from April 1, 2024, through April 30, 2024.

Recommendation: It is recommended that the Board of Trustees accepts the Purchasing Report for the period of April 1, 2024, through April 30, 2024, as presented. 

Description:  Priority #1: Optimize Engaging and Diverse Learning
The following dates have been recommended for the CFBISD School Board Meeting:

Eleven regular school board meetings: one each month except in July. The meetings will be held on the first Thursday of the month at 7:00 PM except in January due to the district's winter break schedule. The January 2025 meeting will be held on Thursday, January 9, 2025.

Ten work/study sessions: These sessions will give the school board an opportunity to delve more thoroughly into topics to be identified. The dates selected for board work/study meetings are listed below:

August 8, 2024
August 22, 2024
September 19, 2024
October 10, 2024
November 14, 2024
January 16, 2025
February 20, 2025
April 10, 2025
May 8, 2025
June 3, 2025

A special school board meeting is planned for the purpose of conducting a public hearing regarding the proposed budget for the 2024-2025 school year and adopting said budget on Thursday, August 22, 2024.

A Team of Eight Training is scheduled for August 8, 2024, to meet the statutory requirement of team-building training for the school board members and superintendent.

Recommendation: It is recommended that the Board of Trustees approve the meeting dates for 2024-2025 as presented.

Description:  Priority #5: Optimize All Available Resources
In accordance with the Texas Property Tax Code Section 26.04 (c) and
(e), the Tax Assessor is designated by the governing body to calculate the no-new-revenue tax rate and the voter-approval tax rate for the unit as well as publish the rates.

Recommendation: It is recommended that the Board of Trustees approves Anna Brady to calculate the Voter-Approval Rate and No-New-Revenue Tax Rate as well as publish a Notice of Public Meeting to discuss the 2024-2025 Budget & Proposed Tax Rate

Description:  Priority #5: Optimize All Available Resources
In accordance with Texas Education Code Section 44.004, the District must set the date, time and place of a "Public Meeting to Discuss the Budget and Proposed Tax Rate". At the scheduled meeting, the District must accept public input before the adoption of the final budget and tax rates.

This agenda item addresses all items related to the Time, Place and Location of a Public Meeting to Discuss the 2024-2025 Budget and related Proposed Tax Rate.

Administration proposes the meeting to be held on Thursday, August 22, 2024, at 6:00 pm, in the Board Room of the Administration Building, 1445 N. Perry Road, Carrollton, Texas 75006.

Recommendation: It is recommended that the Board of Trustees approve /set the date, time, and place of the Public Meeting to Discuss the Budget and Proposed Tax Rate on August 22, 2024, at 6:00 pm, in the Board Room of the Administration Building, 1445 N. Perry Road, Carrollton, Texas 75006.

Description:  Priority #5: Optimize All Available Resources
In accordance with Section 2256 of the Texas Government Code, the Board of Trustees shall designate one or more officers to be responsible for the investment of its funds. Patti Espinosa will remain in place, and the Administration recommends adding Karla Stastny.

Recommendation: It is recommended that the Board of Trustees approve/execute the Resolution Designating Investment Officers for the Carrollton-Farmers Branch Independent School District, as presented. 

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: The objective is to increase enrichment opportunities for students participating in after-school programs and expand services so that there are no waitlists for students who want to participate. The YMCA will provide after-school services Monday-Friday from school dismissal until 6:30 PM. The YMCA will serve thirteen (13) elementary campuses. 

Recommendation: It is recommended that the Board of Trustees approves the Program Services Agreement with the YMCA of Metropolitan Dallas to provide after-school services for thirteen (13) CFBISD elementary campuses.

Description:  Priority #4: Optimize Social and Emotional Health of All Students 
This agreement identifies the key elements of an arrangement between Communities in Schools for the Dallas Region, Inc. (CISDR) and Carrollton-Farmers Branch ISD for the 2024-2025 school year.  CISDR will place one professional staff on-site at eight (8) of the District’s campuses.  (Blair, Carrollton, Central, Landry, Long, McLaughlin-Strickland, Sheffield and Field).  CISDR provides social and emotional program services, risk assessment, youth development support and coordinates related social services for at-risk students. 

The District will utilize the general operating funds for this purchase and will not exceed a cost of $100,000.00.
The District has utilized this program for more than ten (10) years.

Recommendation: It is recommended that the Board of Trustees approve the purchase and agreement with Communities In Schools for the 2024-2025 school year and authorize the Superintendent or her designee to execute purchases or contracts in the District's best interest, as presented.

Description:  Priority #2: Optimize Facility, Safety & Security, and Infrastructure to Adapt to Student Needs
These interlocal agreement extensions are for School Resource Officers (SRO) provided by the Cities of Carrollton, Farmers Branch and Dallas Police Departments. The District and the City split the cost of officer salaries to provide protection for our students at CFB campuses. 

Recommendation: It is recommended that the Board of Trustees approves the interlocal agreements for School Resource Officers for the 24-25 school year and authorize the Superintendent or her designee to execute contracts in the best interest of the District as presented.

Description:  Priority #1: Optimize Engaging and Diverse Learning
This agreement will provide CTE students at Creekview High School, who are specifically interested in diesel engine repair, to participate in an internship at the City of Carrollton Auto Repair Facility.  If approved, the practicum students will be transported to the facility to complete repairs and maintenance on the city’s vehicles during their assigned class period. This contract can be renewed annually to continue to foster this amazing partnership with the City of Carrollton.

There is no cost to the District for this agreement.   CFBISD transportation is already provided for Creekview High School practicum automotive students to travel to the CFBISD Service Center for internships. Pending approval, this will add an additional stop to the already scheduled bus route. 

Recommendation: It is recommended that the Board of Trustees approve the Interlocal Agreement with the City of Carrollton to create a partnership for our automotive students at Creekview High School and  authorize the Superintendent to execute the contract in the District's best interest, as presented. 

Description:  Priority #1: Optimize Engaging and Diverse Learning
The Early College High School (ECHS) uses the Dallas College Brookhaven campus academic calendar in order to increase their efficiency. The proposed ECHS calendar meets Texas Education Code 25.0811.

Recommendation: It is recommended that the Board of Trustees approve the academic calendar for ECHS as presented.

Description:  Priority #1: Optimize Engaging and Diverse Learning
Consider and take possible action to authorize the District to apply for a waiver of general State school counselor certification requirements to permit the District to employ Carly Berterman as a school counselor for a period of two years while Carly Berterman completes State school counselor certification requirements. The waiver will be completed and submitted online upon the Board's approval. Ms. Berterman currently holds a valid certificate in school counseling in the state of Maryland and is serving as a Counselor at Rainwater Elementary.

Recommendation: It is recommended that the Board of Trustees approve the authorization for the District to apply for a waiver of general State school counselor certification requirements as presented.

Description:  Priority #4: Optimize the Social and Emotional Health of All Students
The Board shall establish a local School Health Advisory Council (SHAC) to assist the district in ensuring that local community values are reflected in the district’s health education instruction. The Board shall appoint at least five members to the SHAC. A majority of members must be persons who are parents of students enrolled in the district and who are not employed by the district. One of those members shall serve as chair or co-chair of the SHAC. Education Code 28.004(a).

Recommendation: It is recommended that the Board of Trustees approves the appointment of members to the 2024-2025 School Health Advisory Council (SHAC) as presented.

Description:  Priority #5: Optimize All Available Resources
These contracts provide services from the Region 10 Education Service Center (ESC).  Utilization of these contracts will benefit students and staff by providing support to departments throughout the District as attached.  

The District will utilize local, state, and federal funding sources with an estimated total of $207,994.85.

Recommendation: It is recommended that the Board of Trustees approve the purchase of eContracts from the Region 10 ESC for 2024-2025 as attached and authorize the Superintendent or her designee to execute purchases or agreements in the District's best interest, as presented.

Description:  Priority #5: Optimize All Available Resources
Background: In accordance with Board Policy CNA (LOCAL), for the District to apply for the additional transportation allotment provided by the State, the Board must adopt a resolution to identify the hazardous or high-risk areas in which transportation shall be provided. This is for students who live within two miles of a school campus but receive transportation because of hazardous traffic conditions.
The Board of Trustees must adopt a revised resolution when necessary to accurately reflect changes to the conditions.

Recommendation: It is recommended that the Board of Trustees adopt the resolution as presented.
 

Description:  Priority #2: Optimize Facility, Safety & Security, and Infrastructure to be Adaptable to Student Needs
Based on House Bill 3 of the 88th Legislative Session and CFBISD's adopted "good cause exception," staff members listed have completed extensive training and successfully fulfilled all the Level III Texas Department of Public Safety conversion program requirements.  Listed staff members are eligible to be armed upon approval of the Board. 
A list of eligible staff is provided under separate cover.

Recommendation: It is recommended that the Board of Trustees approve the arming of the following staff, as listed, based on House Bill 3 and CFBISD's adopted "good cause exception," as presented.

Description:  Priority #1: Optimize Engaging and Diverse Learning
Advancement Via Individual Determination (AVID) is a college and career readiness organization that supports equitable growth for student academic achievement through elective classes and school-wide systems.  This agreement includes membership and support, training for leadership and teachers, and curriculum resources, such as online access to literature and lessons.  The contract term is July 1, 2024 - June 30, 2025 and is utilized via local and cooperative contracts.

This purchase will use general budgeted funds, with a cost of $79,408.00 for the AVID contract.  The cost of AVID training and professional development services will not exceed $125,000.00.

This is a yearly renewal. AVID has been used successfully for the past several years in CFBISD. The District has three (3) National Recognized Demonstration Schools. (Creekview, Perry, and Polk)

Recommendation: It is recommended that the Board of Trustees approve the renewal and purchase of the AVID contract and authorize the Superintendent or her designer to execute purchases and/or contracts in the District's best interest, as presented. 

Description:  Priority #1: Optimize Engaging and Diverse Learning
The Microsoft Education Enrollment Solution (EES) licensing agreement allows the District to bundle multiple Microsoft products into a single annual fee.  The list of products includes Office Suites, Windows Operating Systems, software for email protection, software deployment and Minecraft for all students.  CFBISD students and staff will have the ability to use Office on their personal devices at no cost.  This is a yearly agreement ending on June 30, 2025.  The District will utilize the TIPS Cooperative Contract with Zones for the purchase.  

The District will utilize the local operating budget for this purchase with an estimated total of $230,826.00.
The District has used Microsoft for many years.

Recommendation: It is recommended that the Board of Trustees approve the purchase of Microsoft EES Licensing Agreement Renewal and authorize the Superintendent or her designee to execute purchases, renewals, and contracts in the District's best interest, as presented. 

Description:  Priority #1: Optimize Engaging and Diverse Learning
This purchase provides tuition for special education students with auditory impairment to receive services from the Dallas Regional Day School Program for the Deaf (DRDSPD) and the Irving Regional Day School Program for the Deaf (IRDSPD).  Under this agreement, students identified with auditory impairment attend the regional day school program on a part or full-time basis.  Full-time students are transported to DRDSPD or IRDSPD, while other students receive itinerant deaf education services on a part-time basis at Carrollton-Farmers Branch ISD campuses.  This agreement provides services to not-yet-school-age children as well. These services may increase or decrease due to in-district or out-of-district transfers.

The District will utilize local, state, and federal funds for this purchase in an amount not to exceed $275,000.00.

Recommendation: It is recommended that the Board of Trustees approve the purchase with Shared Services Agreement for the Dallas Regional Day School Program for the Deaf and Irving Regional Day School Program for the Deaf and authorize the Superintendent or her designee to execute purchases and/or agreements in the District's best interest as presented.

Description:  Priority #2: Optimize Facility, Safety & Security, and Infrastructure to Adapt to Student Needs
Gaggle is a safety management system that integrates with Google to provide cyber-monitoring for Google Apps in Education.  Learning to use email in a professional manner is one of the technology Texas Essential Knowledge and Skills (TEKS) that prepares students for a global workforce environment.  Gaggle aids in making the cyber environment safe for student use.

This purchase provides a safe communication/collaboration environment for students. Gaggle provides 24-hour human monitoring for cyber-bullying and monitoring of inappropriate access to sites and images allowing district personnel to intervene and address digital citizenship and ethics.  The District will utilize the TIPS Cooperative for this purchase.

The District will utilize local and State funding sources for this purchase with an estimated cost of $121,450.00.

Recommendation: It is recommended that the Board of Trustees approve the renewal purchase of Gaggle for safety management and authorize the Superintendent or her designee to execute purchases and/or agreements in the District's best interest, as presented.

Description:  Priority #1: Optimize Engaging and Diverse Learning
This purchase provides for the renewal of a learning management system for CFBISD Instructional Staff.  A Learning Management System (LMS) is a software application for the administration, documentation, tracking, reporting and delivery of electronic educational courses.  This LMS allows teachers to become facilitators and orchestrators of learning while encouraging students to become engaged with their own learning.  Most university systems use an LMS.  Therefore, this is another step for our students to prepare for college.  The purchase is with Instructure, Inc. for Canvas through a cooperative contract. 

The District will utilize TIMA funds for this purchase with an estimated total of $174,923.24.
This is a yearly agreement for the 2024-2025 school year.  The District has used Canvas as its online LMS since 2016. 

Recommendation: It is recommended that the Board of Trustees approve the purchase of renewal of the online Learning Management System (LMS) with Canvas and authorize the Superintendent or her designee to execute purchases or agreements in the District's best interest, as presented. 

Description:  Priority #1: Optimize Engaging and Diverse Learning
The digital resources products are for the campus libraries across the District.  These resources provide basic reference materials for each library and can be accessed by students 24/7.   Products span for grades K-12.   The District utilizes various cooperatives and contracts to procure these resources.  

The District will utilize local budgeted funds for this purchase with an estimated total of $164,020.18.

Recommendation: It is recommended that the Board of Trustees approve the attached Digital Library Resources and authorize the Superintendent or her designee to execute purchases or agreements in the District's best interest, as presented. 

Description:  Priority #1: Optimize Engaging and Diverse Learning
College Board provides CFBISD with standardized tests by specific Advanced Placement (AP) content in May and preliminary SAT assessments for students in grades 10-12 in October.  Qualifying scores on AP exams allow students comparable course college credit.  PSAT/NMSQT scores for 11th graders qualify students for National Merit Scholarships and recognition opportunities.

The College Board’s Early Participation Program is an initiative to support the involvement of high school students to prepare for college. Students are connected to colleges and scholarship providers.  The program provides recommendations for AP subject area enrollment, based on test scores and survey responses.  Annual reports provide for AP, PSAT, and SAT student performance, allowing feedback for campus and district instructional improvement.  Scores on the AP, TSIA 2.0 (Accuplacer), PSAT, and SAT exams provide college readiness benchmarks to CFBISD students, parents, and staff. The estimated number of exams for the 2024-25 school year is 5,900.  The District utilizes an EPCNT contract for this purchase.

The District will utilize local budgeted funds for this purchase with an estimated total of $147,500.00.
Carrollton-Farmers Branch ISD has been utilizing College Board Services for testing services for more than 20 years. 

Recommendation: It is recommended that the Board of Trustees approve the purchase of College Board Services and authorize the Superintendent or her designee to execute purchases and/or contracts in the District's best interest, as presented.

Description:  Priority #1: Optimize Engaging and Diverse Learning
The Eduphoria! Suite Subscription is software for the reporting and analysis of student performance on local, state, and national assessments in grades K-12 through the AWARE data dashboard program. The software suite also includes a tool to record teacher/principal appraisals in the STRIVE module. Additional supporting features to the Eduphoria! Suite Subscription includes direct database access, Lead4ward subscription and Axiom upgrade subscription services.  This is an annual web-based subscription agreement (September 1, 2024 - August 31, 2025) and renewable each year. 

The District will utilize TIMA funds for an estimated total of $169,494.25 for this purchase.
The District has used Eduphoria! since 2012. 

Recommendation: It is recommended that the Board of Trustees approve the purchase of the renewal of Eduphoria! and authorize the Superintendent or her designee to execute purchases and/or agreements in the District's best interest, as presented.

Description: 
Priority #1: Optimize Engaging and Diverse Learning
This purchase is for two thousand five hundred (2500) HP Chromebook laptops to be issued to students as a replacement for unrepairable or lost devices throughout the District.  Quotes were taken from various contracts to secure the best price and value for the purchase of the equipment, including storage and delivery for deployment.   The quote specified two (2) different types of Chromebooks for the District to make the determination for best value.  The option for the Fortis G10 Chromebook is the equipment chosen by the CFB Technology Department as the best value to the District.  The purchase will be from Delcom for the equipment and deployment services via the DIR Contract.

The hardware cost will be $770,525.00 and the deployment services will be $5,191.00 for a total of $775,716.00 to be funded by the General Fund.
This will be a one-time purchase. CFBISD has been utilizing HP Chromebooks since 2016 and has found the brand to be the best value for the District. The Technology team periodically reviews products available in the marketplace to determine the best possible solution for the District. 

Recommendation: It is recommended that the Board of Trustees approve the purchase of Chromebooks from the recommended vendor and authorize the Superintendent, or her designee, to execute purchases and/or agreements in the District's best interest, as presented.

Description:  Priority #1: Optimize Engaging and Diverse Learning
This purchase is for the renewal of the District’s online Language Proficiency Assessment Committee (LPAC) platform, Ellevation. According to state law, every student who has a primary language other than English and is identified as an English learner shall be provided a full opportunity to participate in a bilingual or English as a second language (ESL) program and to receive accommodations/modifications in order to master Texas Essential Knowledge and Skills.  To this end, the District assesses and monitors all students indicating they speak a language other than English.  A robust system is needed to track these students and communicate needs across the campus and District to ensure accommodations are provided both in the classroom and for essential tests.  The District will utilize local and/or cooperative contracts for this purchase. 

The District will utilize the General Operating Budget for this purchase with an estimated total of $125,880.00.
This platform was first used in the 2020-21 school year and is still considered the best value to the District for this purpose. 

Recommendation: It is recommended that the Board of Trustees approve the renewal purchase of Ellevation for the 2024-2025 school year and authorize the Superintendent or her designee to execute purchases and/or agreements in the District's best interest, as presented. 

Description:  Priority #1: Optimize Engaging and Diverse Learning
NewsELA is a software subscription that provides a resource for grades 6-12 that helps teachers know their students by name and need, by supporting secondary students’ nonfiction literacy with high-interest articles and subject-specific reading. Teachers use NewsELA to supplement instruction in all core areas, as well as in advisory and elective classes. Additionally, much of the NewsELA content is available in Spanish, making this an excellent tool for Spanish speakers or Spanish-language students, as well as for Spanish-speaking English language learners (EBs).  The District utilizes a local bid for this purchase. 

The District will utilize TIMA and General funds for this purchase with an estimated total of $236,214.00.
NewsELA was introduced as a pilot program in 2017 and purchased for secondary campuses in 2021.

Recommendation: It is recommended that the Board of Trustees approve the purchase of NewsELA Renewal for the 2024-2025 school year and authorize the Superintendent or her designee to execute purchases and/or agreements in the District's best interest, as presented. 

Description:  Priority #1: Optimize Engaging and Diverse Learning
The Branching Minds platform streamlines the work of Multi-Tiered Systems of Support (MTSS) and empowers teachers with the insights and guidance they need to personalize support for students.   This provides more time and energy to do the inherently personal and personalized work of building positive student-teacher relationships.  The program is designed to support schools with the work of MTSS addressing both academic and behavioral supports.  This tool is needed in CFBISD due to current systems are focused primarily on compliance and are labor-intensive to maintain.  The Branching Minds program provides a more robust and thorough tool for supporting our ongoing effort to revise and improve the District’s MTSS process. HB 1416 accelerated this instruction planning and delivery.  The program utilizes application interfaces already in use within CFB to combine data from multiple platforms, which support the development of data-informed personalized plans.  The District will use the Buyboard Cooperative for this purchase. 

The District will utilize Federal Funds for this purchase, with an estimated total of $208,100.00.
This is the initial purchase with the opportunity for extensions.

Recommendation: It is recommended that the Board of Trustees approve the purchase of Branching Minds Software Implementation and Training Package for use during the 2024-2025 school year and authorize the Superintendent or her designee to execute purchases and/or agreements in the District's best interest, as presented. 

Description:  Priority #5: Optimize All Available Resources
This purchase is for services to refresh the paint throughout the Child Development Center (CDA).   The scope of work in this project will include painting surfaces in the corridors, cafeteria, entry, and large spaces.  The work will take place over the summer with Spectrum Resource Roofing with CFBISD Cooperative Agreements.  

The District will utilize local grant funds for this purchase with an estimated total of $260,100.

Recommendation: It is recommended that the Board of Trustees approve the purchase of services to refresh paint at the Child Development Center and authorize the Superintendent or her designee to execute purchases or agreements in the District's best interest, as presented. 

Description:  Priority #5: Optimize All Available Resources
Request for Proposal 2022-10-031i provides for outside contracted services, such as maintenance and operational vendors needed to make repairs, as well as other contracted services to address various needs throughout the District, which are unknown at this time.  

This is a perpetual RFP, and new vendors will be brought to the Board for monthly awards or as needed to increase the District’s variety of approved vendors for necessary services.  

CFBISD staff will request quotes from the awarded vendors and make a selection based on the best interest of the District for the service necessary.  

The District will utilize local, state, and federal funding for this purchase. 
This RFP is ongoing and is in the first of four (4) one-year extensions.   

Recommendation: It is recommended that the Board of Trustees approve the perpetual RFP 2022-10-031i for Outside Contracted Services with the attached vendors and authorize the Superintendent or her designee to execute purchases and/or contracts within this RFP in the District's best interest, as presented.

Description:  Priority #5: Optimize All Available Resources
Request for Proposal 2022-10-032e provides for grocery products and catering services throughout the District.  

This is a perpetual RFP, and new vendors will be brought to the Board for monthly awards or, as needed, to increase the District’s variety of approved vendors for necessary items and services.   

CFBISD staff will request quotes from the awarded vendors and make a selection based in the best interest of the District.

The District will utilize local, state and federal funds funds for this purchase.
This RFP is ongoing and is in the first of four (4) one-year extensions.  

Recommendation: It is recommended that the Board of Trustees approve the perpetual RFP 2022-10-032e for Grocery & Catering Services with the attached vendors and authorize the Superintendent or her designee to execute purchases and/or contracts within this RFP in the District's best interest, as presented.

Description:  Priority #5: Optimize All Available Resources
Request for Proposal 2022-10-033h provides for administrative and/or educational consultants, along with professional development to be used throughout the District.  

This is a perpetual RFP and new vendors will be brought to the Board for monthly awards or, as needed, to increase the District’s variety of approved vendors for necessary items and services.  

CFBISD staff will request quotes from the awarded vendors and make a selection in the best interest of the District.   

The District will utilize local, state, and federal funding for this purchase. 
This RFP is ongoing and is in the first of four (4) one-year extensions.  

Recommendation: It is recommended that the Board of Trustees approve the perpetual RFP 2022-10-033h for Administrative, Educational Consultants, & Professional Development Services with the attached vendors and authorize the Superintendent or her designee to execute purchases and/or contracts within the RFP in the District's best interest, as presented.

Description:  Priority #5: Optimize All Available Resources
This is an exclusive contract that provides milk and dairy products for the Student Nutrition Program throughout Carrollton-Farmers Branch ISD.  The District awarded Oak Farms Dairy the contract. 

The District will utilize Student Nutrition Federal Funds for this purchase with an estimated total of $1,200,000.00.
This is the second (2) extension of four (4) one-year renewal options as specified in the RFP.

Recommendation: It is recommended that the Board of Trustees approve the extension of RFP 2022-08-027 for Student Nutrition Milk and Dairy with Oak Farms Dairy and authorize the Superintendent or her designee to execute purchases and/or contracts in the District's best interest, as presented. 
 

Description:  Priority #5: Optimize All Available Resources
This is an exclusive contract that provides kitchen sanitation services and supplies for the Student Nutrition Program throughout Carrollton-Farmers Branch ISD.  The District awarded PortionPac Chemical Corporation the contract. 

The District will utilize Student Nutrition Federal Funds for this purchase with an estimated total of $100,000.00.
This is the second (2) extension of four (4) one-year renewal options as specified in the RFP.

Recommendation: It is recommended that the Board of Trustees approve the extension of RFP 2022-08-028 for Student Nutrition Kitchen Sanitation Services and Supplies to Portionpac Chemical Corp. and authorize the Superintendent or her designee to execute purchases and/or contracts in the District's best interest. 

Description:  Priority #5: Optimize All Available Resources
This is an exclusive contract to perform the external auditing services of the financial transactions and procedures for fiscal year 2024 and to develop the annual comprehensive financial report (ACFR).   This is the third (3) extension of four (4) one-year renewal options as specified in the RFQ.

Recommendation: It is recommended that the Board of Trustees approves the extension of RFQ 2021-02-012 for External Financial Audit Services with Whitley Penn, LLP and authorize the Superintendent or her designee to execute the contract and purchase services as provided in the RFQ in the District's best interest as presented.

Description:  Priority #5: Optimize All Available Resources
This is an exclusive contract that provides for the Child Nutrition Program mainline groceries, bread, ice cream, paper products, and other related materials throughout the Carrollton-Farmers Branch Independent School District.  This is the second (2) extension of four (4) one-year renewal options as specified in the RFP.

The District will utilize Student Nutrition Funds for this purchase. 

Recommendation: It is recommended that the Board of Trustees approve the extension of RFP 2021-03-019 for Child Nutrition Mainline Groceries, Bread, Ice Cream, Paper Products, and other Related Materials with the attached vendor(s) and authorize the Superintendent or her designee to execute renewals and purchases as provided in the RFP in the District's best interest, as presented.

Description:  Priority #5: Optimize All Available Resources
Extension Request for Qualifications (RFQ) 2023-05-043 provides for the selection of Architectural Services in conjunction with the 2023 Bond Program and other projects as needed and assigned by the District.  The process utilized to select architectural firms falls under the Professional Services Procurement Act (Texas Government Code §2254) and is based on demonstrated competence and qualifications to perform the services.   District Administration determined, based on the number and variety of projects to be assigned, that a pool of multiple firms would best serve the District.  This extension qualifies the awarded firms for an additional year.  
The District will utilize 2023 Bond Funds for this purchase. 

Recommendation: It is recommended that the Board of Trustees approve the extension of RFQ 2023-05-043 for Architectural Services with the attached firms and authorize the Superintendent or her designee to assign projects under this RFQ and to execute contracts in the District's best interest as presented.

Description:  Priority #1: Optimize Engaging and Diverse Learning
This purchase is for a one-year agreement with Istation for the renewal of IE.Student- Lectura and IM.Student- Istation Math for students. The renewal of the program will be for primary use in K-1 Math and K-2 ISIP Espanol. This product is a data-driven resource that is highly aligned to the Texas Essential Knowledge and Skills. This program is designed to help students master state standards and close learning gaps by creating a personalized learning plan and providing adaptive instruction. It will be a supplemental learning resource for intervention. The program will cover reading Spanish Literacy and math. It will also provide an online assessment to track and monitor progress and growth.

The District will utilize local budgeted funds for this purchase with an estimated amount of $139,185.00.
The District has utilized Istation since 2020.  

Recommendation: It is recommended that the Board of Trustees approve the purchase for the renewal of Istation and authorize the Superintendent or her designee to execute purchases and/or agreements in the District's best interest, as presented.

Description:  Priority #1: Optimize Engaging and Diverse Learning
This purchase is for a one-year agreement with Progress Learning for the renewal of K-12 licenses. The product is a data-driven resource that is highly aligned with the Texas Essential Knowledge and Skills and is designed to help students master state standards. Progress Learning will automatically sync with CFBISD student’s MAP Growth scores and create a learning plan for mastery of standards and acceleration. This will provide a supplemental resource for core instruction, as well as intervention. The program will cover reading, math, science, and social studies in all grades. Writing will be covered in grades 6-8, along with Algebra 1 and Biology EOC, etc. The District will utilize the Allied States Cooperative for the purchase.

The District will utilize general operating funds for this purchase with an estimated total of $290,590.00.
CFBISD began using Progress Learning in the 2023-2024 school year.

Recommendation: It is recommended that the Board of Trustees approve the purchase of the renewal of Progress Learning and authorize the Superintendent or her designee to execute purchases and/or agreements in the District's best interest, as presented. 

Description:  Priority #5: Optimize All Available Resources
Request for Proposal (RFP) 2024-04-058 provides for Solid Waste and Recycling throughout the District. Three (3) proposals were received.  The RFP specified two options: a one-year agreement or a two-year agreement.  The District is awarding Allied Waste Systems, Inc., the current vendor, the contract with a two-year agreement with two (2) one-year extensions. 

The District will utilize the general operating budget with an estimated total for one year of $350,000.00.

Recommendation: It is recommended that the Board of Trustees approve RFP 2024-04-058 for Solid Waste and Recycling with the recommended vendor and authorize the Superintendent or her designee to execute purchases and/or agreements in the District's best interest, as presented. 

Description:  Priority #5: Optimize All Available Resources
Request for Proposal (RFP) 2024-04-057 provides for the purchase of small wares in the Student Nutrition Department throughout the District. Nine (9) proposals were received.  The following top six (6) vendors - Ace Mart Restaurant Supply, ISI Commercial Refrigeration, Jeans Restaurant Supply, Pasco Brokerage Inc, Pollock Investments Inc, and Sam Tell & Son Inc were selected as the vendors to provide small wares in the best interest of the District.  

This purchase will utilize Student Nutrition Federal with a total annual estimate of $200,000.00 Funds.

Recommendation: It is recommended that the Board of Trustees approves RFP 2024-04-057 for Student Nutrition Small Wares to be awarded to Ace Mart Restaurant Supply, ISI Commercial Refrigeration, Jeans Restaurant Supply, Pasco Brokerage Inc., Pollock Investments Inc., and Sam Tell & Son Inc and authorize the Superintendent or her designee to execute purchases and/or contracts in the District's best interest, as presented. 

Description:  Priority #5: Optimize All Available Resources
Request for Proposal (RFP) 2024-04-056 provides for the purchase of produce in the Student Nutrition Department throughout the District.  Three (3) proposals were received from Empire Fresh Produce, Sysco NTX, and Walnut Creek Farm.  All vendors will be approved and qualified.  The Student Nutrition Department will request quotes monthly to provide produce across the District.

The District will utilize Student Nutrition Federal Funds for this purchase with an estimated annual total of $600,000.00.
This RFP has the option to renew for four (4) one-year extensions and commences on July 1, 2024.

Recommendation: It is recommended that the Board of Trustees approve RFP 2024-04-056 for Student Nutrition Produce with the attached vendors and authorize the Superintendent or her designee to execute purchases and/or contracts in the District's best interest, as presented.

Description:  Priority #5: Optimize All Available Resources
In conjunction with the 2023 Bond, the need to audit construction costs is essential to provide an accurate account of all construction related expenses. To accomplish this, CFBISD issued a Request for Qualifications to prospective firms to submit a response to this solicitation. 

Three (3) responses were received on April 11, 2024, and evaluated. 

The District will utilize 2023 Bond Program funds for this purchase. 

Recommendation: It is recommended that the Board of Trustees approves RFQ 2024-03-053 Construction Auditing Services and award this agreement to Hoar Program Management, LLC (HPM) as presented and authorize the Superintendent or her designee to execute agreements in the District's best interest, as presented.

Description:  Priority #2: Optimize Facility, Safety & Security, and Infrastructure to Adapt to Student Needs
In parallel with construction and renovation projects, a multitude of services are performed by licensed professionals to ensure compliance with local, state, and federal building regulations.   With the volume of capital improvement projects steadily increasing throughout the District, it is anticipated that the dollars spent on these services will increase as well.  A formal process was proactively conducted, ensuring contracts are established with firms that have demonstrated core qualifications at competitive rates. Award of these contracts will ensure that the District is receiving the best value for these services from the most qualified firms on capital improvement projects.

As governed in Texas Government Code §2254.004, a Request for Qualifications (RFQ) was issued on March 27, 2024, to solicit Qualification Statements from firms to perform various services, as detailed and attached.  Eighteen (18) Qualification Statements were received in step one of this process, which were evaluated and ranked based on their submission.  District Administration determined that based on the number and variety of projects to be assigned, the District would be best served by selecting multiple firms to form a pool of qualified and competent firms that will be assigned projects based on each firm’s qualifications, competence, capabilities, design and programming approach.  

The estimated cost for these services will vary based on project and scope.  Individual contracts of $25,000 and over will be reported to the Board in the monthly Purchasing Report.  Funding for these services will utilize a variety of funding sources, including general operating budgets, Tax Increment Finance (TIF) funds, and bond funds.  The estimated expense will not exceed $2,000,000.00. 

Recommendation: It is recommended that the Board of Trustees approve the pool of firms to provide professional services for construction and renovation projects and delegate authority to the Superintendent or her designee to execute purchases and contracts in the District's best interest, as presented. 

Description:  Priority #5: Optimize All Available Resources
Background: Stakeholder input regarding budget priorities has been gathered at multiple venues, including Board of Trustee Work Study meetings, Staff meetings, and regular Board of Trustee meetings.

A competitive compensation plan has been identified as a District top priority. Information will be presented related to the proposed compensation plan for 2024-2025.

Compensation considerations for 2024-2025 are:
New Hire Salary Schedule;
Stipend and Supplemental Pay Schedule;
Supplemental Stipend for Bus Drivers and Monitors; and
Years of Service Supplemental.

Recommendation: It is recommended that the Board of Trustees considers authorizing and approving the related New Hire Pay Schedule and Pay Grades, pay increases for eligible staff, Stipend and Supplemental Pay Schedule, Supplemental Stipend for Bus Drivers and Monitors, and Years of Service Supplemental payment as presented.

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: For the 2024-2025 school year, each Board member will serve as an ex-officio member on five different committees.  Below are descriptions of the committees and the Board members serving.  Dates and times will be sent to the individual Board members for the committee they will serve. 
•    The 2023 Bond/Construction Committee - The role of the committee is to monitor the construction of the 2023 Bond to provide feedback and recommendations to the Board of Trustees.  Two Board member will serve. 
•    School Health and Advisory Council (SHAC) - SHAC is a diverse, collaborative body that may advise the District through the evaluation of health education curriculum, suggest opportunities to implement wellness activities, and confirm funds allocated to school health are spent wisely. The SHAC will assist the District to ensure that local community values are reflected in health education instruction.  One Board member will serve.  
•    Education Foundation - The mission of the Education Foundation is to enrich educational opportunities in the schools of the Carrollton-Farmers Branch ISD.  Funds are raised to provide students and teachers with scholarships and grants.  One Board member will serve.  
•    Safety and Security Committee - Senate Bill 11 requires each Texas school district to establish a School Safety and Security Committee.  The committee’s primary responsibility is to assist in the development and implementation of the district’s all-hazards emergency operations plan and ensure that all state laws are followed.  This committee requires two Board members, one of whom must be the board president.   
•    District Site-Based Decision-Making Committee (DIC) - The District Improvement Council (DIC) supports the mission/vision of CFBISD and provides feedback and recommendations to the Superintendent.  The committee consists of professional staff, parents, business members, and the community.  One Board member will serve.  
                                
Recommendation: It is recommended that the Board of Trustees accept the appointments made by the Board President and approve them as presented.