June 30, 2025 at 8:00 AM - Special Board Meeting
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I. Opening Exercises:
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I.A. Call to Order and roll-call recording of members present and absent
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I.B. Moment of Silence
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I.C. Flag Salute
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II. Consent Agenda:
All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
Action(s):
No Action(s) have been added to this Agenda Item.
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II.A. Approval of the agenda.
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II.B. Monthly Financial and Investment Reporting for month ending June 30, 2025:
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II.B.1. Treasurer's Report
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II.B.2. Encumbrances for FY25 and FY26
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II.B.3. Warrant Register
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II.B.4. Lease Revenue
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II.C. School Activity Funds
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II.C.1. Transfers Within Bank
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II.D. Vote to approve Blanket Position Salary Reserves Report for FY25 and FY26.
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II.E. Vote to approve renewal of year 4 of a 5-year renewable agreement with Oklahoma Copier Solutions, financed through De Lage Landen Financial Services, for district-wide copier, copier maintenance, and print shop services for 2025-2026.
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II.F. Vote to approve renewal of ClassLink to provide a single sign-on solution that gives students secure access to everything they need to learn, anywhere, with just one password. We will also be adding DataGuard to better secure the data moving from SIS to ClassLink. The total cost of renewal is $49,595.82 and will be paid by Bond Funds and General Funds, Project 044.
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II.G. Vote to approve renewal of School Safe ID for the Visitor Management System for school ids and Oklahoma School Pictures for the district wide vendor of school pictures for the 2025-2026 school year to be paid by parents. School Safe ID software is $499.00 per secondary site (6 sites) for a total cost of $2,994.00 to be paid by the General Fund. School Safe ID is a sole source vendor.
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II.H. Vote to approve renewal of Google Workspace for Education from Amplified IT. This is year 1 of a 3 year contract. Total cost is $57,375.00 and will be paid by Bond Funds and General Fund, Project 044. TIPS Contract #230105.
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II.I. Vote to approve submission of a waiver to the Oklahoma State Department of Education, which would allow FY26 state textbook funds to be used for other general fund purposes, specifically certified teachers' salaries.
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II.J. Vote to approve out of state or overnight travel requests:
1. Madison James, Del City Elementary, to replace Liliana Graham traveling to Woodbury, MN on June 22-27, 2025 to attend Conscious Discipline Institute. This was previously Board approved on March 10, 2025. Confirmation
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III. Vote to approve or not approve revision to Policy B-17.- Dr. Cobb
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No Action(s) have been added to this Agenda Item.
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IV. Vote to approve or not approve revision to Policy J-17, Cell Phone and Personal Electronics, to comply with SB 139 signed into law on May 3, 2025.- Dr. Broiles
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Action(s):
No Action(s) have been added to this Agenda Item.
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V. Vote to approve or not approve the purchase of Property, Casualty, School Board Legal Liability, Student Malpractice Insurance, Pollution Liability, Workers Comp, Cyber, and Position Bonds for 2025-2026. The total insurance cost for FY26 is $5,049,975.92, which is an increase of $54,207.63 over FY25's cost of $4,995,768.29. The Tech Center's insurance cost for FY26 is $195,873, which is a decrease of $16,145 over FY25's cost of $212,018.- Ms. Woodard
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Action(s):
No Action(s) have been added to this Agenda Item.
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VI. Vote to approve or not approve Secured Tech Solutions as our ADP and White Glove Service Provider for 3700 iPads for students in grades 9-12. The total cost for these services is $107,300.00 and will be paid by Bond Funds and General Funds, Project 044 under TIPS Contract #220105.- Ms. Rennick White
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Action(s):
No Action(s) have been added to this Agenda Item.
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VII. Vote to approve or not approve the purchase of a new 2026 Mack MD6 Reefer Truck from Bruckner's Truck and Equipment with State Contract #SW35T. The total cost is $188,025.00 and will be paid by Child Nutrition, Fund 22.- Ms. Manns
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Action(s):
No Action(s) have been added to this Agenda Item.
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VIII. Vote to approve or not approve to revise the Transportation Department's "Vendor Listing" for 2025-2026 FY, as approved by the BOE on May 12, 2025 to include the addition of the following vendors for Transportation Department parts and repair services in 2025-2026 FY with blanket purchase orders in increments not to exceed the amounts indicated. Expenditures to be paid from General Fund 11, Project 053.- Mr. Wolfe
BFS Retail Operations/Hibdon Tires Plus (Parts) $35,000.00 OKC Fleet Services (Outside Repairs) $50,000.00
Action(s):
No Action(s) have been added to this Agenda Item.
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IX. Vote to approve or not approve non-renewal of Cenergistics. In December 2024, the Board approved a recommendation to amend the contract with Cenergistics to reduce the monthly fees associated with this program. This reduction was due to an overestimation on the part of the vendor in the potential for energy cost savings. We continue to see a disparity between program costs and energy cost savings and are recommending non-renewal of the contract.- Mr. Wolfe
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Action(s):
No Action(s) have been added to this Agenda Item.
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X. Vote to approve or not approve Thompson General Contracting to replace the ceiling and walls, as part of the mold mitigation efforts in the Media Center at Del City High School. Total cost of project is $99,592.30 and will be paid by Bond Fund 35. Mid-Del Bid Project #2519.- Mr. Wolfe
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No Action(s) have been added to this Agenda Item.
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XI. Vote to approve or not approve Hardesty Team to replace the water service line at Pleasant Hill Elementary. Total cost of project is $134,500.00. Vendor was the sole bidder on Mid-Del Bid Project #2520. Expenditure to be paid by Bond Fund 35.- Mr. Wolfe
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No Action(s) have been added to this Agenda Item.
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XII. Vote to approve or not approve Standard Roofing Company to repair the metal roof assembly over the Commons at Del City High School. Total cost of project is $31,389.60. Vendor was the sole bidder on Mid-Del Bid Project #2521. Expenditure to be paid by Bond Fund 37 (LR09).- Mr. Wolfe
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Action(s):
No Action(s) have been added to this Agenda Item.
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XIII. Vote to approve or not approve Durante Construction to redo the concrete floors in Mid-Del Technology Center's Automotive Collision and Automotive Service programs per Mid-Del Bid Project #2515. The total cost will be $396,953.46 and will be paid by MDTC Building Fund 23 or MDTC General Fund 12.- Ms. Foster
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Action(s):
No Action(s) have been added to this Agenda Item.
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XIV. Vote to approve or not approve all actions recommended in the Human Resources Reports: - Dr. Cobb
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No Action(s) have been added to this Agenda Item.
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XV. Vote to approve or not approve the recommendation of Head Principal at Tinker Elementary.- Dr. Cobb
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No Action(s) have been added to this Agenda Item.
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XVI. Adjourn
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No Action(s) have been added to this Agenda Item.
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