November 12, 2026 at 6:00 PM - Hamilton County Board of Education Board Meeting - Regular Session

I. Roll Call

II. **Approval of the Agenda

III. Executive Session - No

IV. Pledge to the Flag and Meditation - Martha McMillian, Principal of East Ridge Elementary

V. Board Member Disclaimer Statement - I declare that I have a [spouse, parent, grandparent, child, sibling, aunt, uncle, nephew, niece, relation-in-law or member of my household] who works for the school system and that the Board's vote on [budget, policies, etc.] may have an effect on my relative's employment. Even so, I hereby certify that I will cast my vote in the best interest of the school system.

VI. **Approval of the Consent Agenda

VI.A. Approval of the Minutes of the October 2026 Regular Session

VI.B. Approval of the Minutes of the October 23, 2026 Board Retreat

VI.C. Executive Committee Report

VI.C.1. FY26 OJJDP Community and Schools Youth Drug Prevention Grant Application

VI.D. Chief of Schools - Dr. Elaine Harper

VI.D.1. Field Trips

VI.D.1.a. Dr. Neelie Parker - Community Superintendent Harrison Bay

VI.D.1.b. Dr. Lee Ziegler - Community Superintendent North River

VI.D.1.c. Dr. Shane Harwood - Community Superintendent Rock Point

VI.D.1.d. Dr. Tony Donen - Executive Principal Workforce Development & College Schools Network

VI.E. Chief Academic Officer - Dr Blake Freeman

VI.E.1. Vision Services for Private and Home School Students

VI.E.2. Social Studies and CTE Textbook Adoption Committees

VI.F. Chief Financial Officer - Mary Ellen Heuton, CPA

VI.F.1. Bids/Contracts

VI.F.1.a. Approve BID 27-14 Service Line Counters for Calvin Donaldson Elementary School

VI.F.2. Financial Reports

VI.F.3. Budget Amendments

VI.F.3.a. Federal Grants, State Grants, and Self-Funded Programs

VI.F.3.b. General Operating Amendments

VII. Administrative Business Matters

VII.A. Chief of Staff - Shannon Moody

VII.A.1. Proposed Policy Revision, First Read

VII.B. Deputy Superintendent - Dr. Zac Brown

VII.B.1. **Request for New and Updated Job Class Description

VII.B.2. **2026 LEA Compliance Report

VII.C.  Chief Financial Officer - Mary Ellen Heuton, CPA

VII.C.1. **Bond Funded Capital Projects and FY27 Budget Amendment - Self-Funded

VIII. Board Matters

VIII.A. District 6 - Ben Connor

VIII.A.1. **Reconsideration of Historical Documents Vote

VIII.B. Jodi Schaffer, District 7

VIII.B.1. **Policy Revisions - First and Final

VIII.B.1.a. Board Policy 1.403 - Agendas

VIII.B.1.b. Board Policy 1.405 - Rules of Order

VIII.B.1.c. Board Policy 3.500 - Food Service Management

VIII.B.2. **Resolution Regarding Historical Documents

IX. Information Only

IX.A. Legal Services Report

X. Announcements

• Remembering Cal Wilson
• Woodmore Remembrance

Events

• November 17 - Finance Committee Meeting
• November 25-27 - Thanksgiving Break (Central Office Closed Nov. 26-27)
• December 1 - Policy & Safety Meeting
• December 10 - 4:30 pm Work Session / 6:00 pm Quarterly Session

XI. Adjourn