August 6, 2026 at 5:00 PM - Putnam County Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. The Prescott South Middle School Boys' Basketball team won the Class 2A State Championship.

III.B. I Make A Difference

III.C. The September board meeting date has been changed to Tuesday, September 1, 2026.

III.D. Director's Personnel Report

IV. Approval of Minutes

IV.A. Minutes of the Regular July Board Meeting - June 25, 2026, @ 5:00 PM

V. Public Comment

VI. Approval of Consent Agenda

VI.A. Payments/Purchases

VI.A.1. Approval to issue a purchase order in the amount of $24,650.20 to State of Tennessee for grades 6-8 science student workbooks to go along with the Kiddom Curriculum, to be paid from 141-71100-449-02117.

VI.A.2. Approval to purchase replacement furniture for Capshaw Elementary from Ernie Morris (TIPS contract #260301) in the amount of $33,576.33 to be paid from 141-71100-722-02117.

VI.A.3. Approval to pay Apple Financial Services in the amount of $418,237.50 for the 4th year of 4 for the teacher laptop computer lease to be paid from 141-72250-330, Lease Expense.

VI.A.4. Approval of the purchase of four safety vision camera systems for four new buses in the amount of $11,003.31 for four new buses. 

VI.A.5. Approval to pay Stone Service Corporation in the amount of $11,306.90 for pay application #5 related to the Extended Learning Building HVAC Upgrades project to be paid from 141-76100-599-02528.

VI.A.6. Approval to pay Larseneer, LLC, in the amount of $71,279.80 for pay application #5 related to the Cookeville High School Softball Hitting Facility project to be paid from the Putnam County Capital Project Fund.

VI.A.7. Approval to pay Stone Service Corporation in the amount of $4,952.20 for pay application #6 (FINAL PAY - RETAINAGE) related to the Extended Learning Building HVAC Upgrades project to be paid from 141-76100-599-02528.

VI.A.8. Approval of the purchase of 4 new passenger international school buses with a total purchase price of $657,009.48 under Sourcewell contract #102623-ICB to be paid for by Putnam County.

VI.B. Bids/Quotes/Sealed Bids/RFPs

VI.C. Budget Amendments/Line Item Transfers

VI.C.1. CTE - To allocate PEP donation to expenditure accounts for the 2026/27 school year

VI.C.2. Finance - To account for additional revenue adjustments received after final draft was presented to the commission for approval

VI.D. Approval of Out-of-County and Overnight Trip Reports

VI.E. Approval of Grant Report

VI.F. Other

VI.F.1. Approval of the Memorandum of Understanding (MOU) between Centerstone and Putnam County School System (PCSS) for the 2026-2027 school year for school-based mental health services.

VI.F.2. Approval of the following names to serve on the Collaborative Conferencing Team for 2026-2027 representing the teachers:

PCEA
Diane Phy
Lesley Worsham
Aaron Casey

PCPET
Danielle Johnson
Stephen Simmons

Unaffiliated 
Gavin Moore

VI.F.3. Approval of the Dual Credit Conditions and Agreement between Volunteer State Community College - Gallatin, Tennessee and Putnam County School system to establish the dual credit conditions and agreement for the 2026-2027 school year.

VI.F.4. Approval for the attached Data Share Agreement between Putnam County Schools and Pearson (aimswebPlus) as required by TNDOE.

VI.F.5. Approval for a $20.00 monthly stipend for personal cell phone usage, per policy 3.3001, use of cellular phones, for the School Nutrition Cafeteria managers.

VI.F.6. Approval of the data share agreement between TNTP and Putnam County Schools.

VI.F.7. Approval of a $20.00 monthly stipend for cell phone usage for the 2025-26 school year, per policy 3.3001, Use of Cellular Phones, to be paid from 141-72250-199 for the following Technology department employees: Scott Allen, Frankie Jerome, Michael McCarver, Angie Smith, April Hale and Brenda Hughes.

VI.F.8. Approval to accept the lowest and best bid from Copeland DRP, LLC, for the construction of a parking lot on the South Side of the Early Learning Academy in the total amount of $173,630.00 to be paid from the bond issue. This amount includes base bid with bid alternate #1 and #3.

VI.F.9. Approval of the partnership between Putnam County School Systems Coordinated School Health Program and Allergy Asthma and Sinus Center in Cookeville, TN, to donate EpiPens for all Putnam County Schools. A training session will be completed in all schools to teach the administration of the EpiPens.

VI.F.10. Approval to reject the purchase of a post-frame barn structure, including materials and installation to be erected at Upperman High School from original bid winner vendor STM Contracting LLC - Summertown, TN, in the amount of $76,048.59 due to lack of communication and accept the next lowest bid which includes all site-prep work as well as materials and installation from vendor Sullivan Walter Construction - Smithville, TN, in the amount of $138,080.00 to be paid by ISM (Innovative School Models) grant funds.

VI.F.11. Approval of the receipt of the Carl Perkins Basic Grant and the Carl Perkins Reserve Grant for the 2026/27 school year. Both grants will be used to fund the CTE programs at CHS, MHS, UHS and WPA and VITAL schools.

VI.F.12. Approval to enter into an agreement with Cookeville Heating and Cooling Services, Cookeville, TN, to replace a damaged boiler with tankless water heaters at the Upperman High School football field house in the amount of $23,575.00 to be paid for from 141-72620-399. 

VI.F.13. Approval of the letter of intent to purchase ELA MyPerspectives materials for the 2027-2028 and 2028-2029 SY.

VI.F.14. Approval of a $20 monthly stipend for cell usage for Kristina Vinson, School Age and Employee Child Care Program Coordinator effective July 1, 2026, through June 30, 2027, per Policy 3.3001, Use of Cellular Phones, as submitted and to be paid from 146-73300-199-01800.

VI.F.15. Approval for Upperman High School to add a visitor press box. Mike Mills is the licensed contractor with a total cost of $19,500.00 to be paid for by the Quarterback Club Booster. See the attached blueprint stamped by structural engineer Bob Vick.

VI.F.16. Approval to award kitchen equipment bid line items 1, 5, 6, 14, 18, and 19, to lowest bidder, Mobile Fixture and purchase with a total of $40,914.34.

VI.F.17. Approval to award equipment bid line items 3, 4, 7-13, 15, 16, 17, 20, and 21 to lowest bidder, Douglas Equipment, and purchase with total of $27,322.50.

VI.F.18. Approval of the following FY27 FINAL budgets:

141 General Purpose School Budget Draft #2
142 Federal Projects Budget
143 Food Service Budget
146 Extended School Program Budget

VI.F.19. Approval of the Medical, Dental and Vision Insurance Rates for the 2027 calendar year, as submitted.

VI.F.20. Approval of a cell phone stipend for Melanie Bussell for $20.00 per month for school year 26-27 to be paid from 141-E-72310-199.

VII. Policy

VII.A. Approval of the changes to Policy 2.100, Fiscal Management Goals, per TSBA recommendations.

VII.B. Approval of the revision of the Annual Family Life Education policy 4.213 with the addition of child trafficking prevention education as required by law.

VII.C. Approval of the changes to Policy 4.215, Instructional Use of Digital Devices, per TSBA recommendations.

VII.D. Approval of the changes to Policy 6.318, Admission of Suspended or Expelled Students, per TSBA recommendations.

VII.E. Approval of the changes to Policy 6.202, Home Schools, per TSBA recommendations.

VII.F. Approval of the changes to Policy 6.205, Student Assignments, per TSBA recommendations.

VII.G. Approval of the changes to Policy 4.301, Interscholastic Athletics, per TSBA recommendations.

VII.H. Approval of the changes to Policy 6.200, Attendance, per TSBA recommendations.

VII.I. Approval of the changes to Policy 6.506, Students from Military Families, per TSBA recommendations.

VII.J. Approval of the changes to Policy 5.200, Separation Practices for Tenured Teachers, per TSBA recommendations.

VII.K. Approval of the changes to Policy 5.201, Separation Practices for Non-Tenured Teachers, per TSBA recommendations.

VII.L. Approval of the changes to Policy 5.110, Compensation Guides and Contracts for Certified Personnel, per TSBA recommendations.

VII.M. Approval of the changes to Policy 5.106, Application and Employment, per TSBA recommendations.

VII.N. Approval of the changes to Policy 5.302, Sick Leave, per TSBA recommendations.

VII.O. Approval of the changes to Policy 5.303, Personal and Professional Leave, per TSBA recommendations.

VII.P. Approval of the changes to Policy 5.600, Staff Rights and Responsibilities, per TSBA recommendations.

VII.Q. Approval of the changes to Policy 5.801, Director of Schools Recruitment and Selection, per TSBA recommendations.

VII.R. Approval of the changes to Policy 6.303, Interrogations and Searches, per TSBA recommendations.

VIII. School Spotlight - Cornerstone Elementary

IX. Discussion/Presentation

IX.A. PEP Update

IX.B. Building Projects

IX.B.1. Update from Energy Systems Group regarding the Putnam County School System Early Learning Academy

IX.B.1.a. Energy Systems Group - Putnam County School System Early Learning Academy Project Action Items

IX.B.1.a.1. Approval to pay Energy Systems Group in the amount of $27,595.48 and First National Bank of Tennessee (retainage) in the amount of $1,452.39 for pay application #20 related to the Parkview Elementary School renovation project to be paid from the Putnam County Bond Issue. (Note: payment accounts for liquidated damages from May 1st to Jul 24th)

IX.C. Approval of the Putnam County School System to pass the Resolution Requesting a Constitutional Amendment to Article 11, Section 5 of the Tennessee State Constitution.

X. Adjournment