June 25, 2026 at 5:00 PM - Putnam County Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. Director's Personnel Report

IV. Approval of Minutes

IV.A. Minutes of the Regular June Board Meeting - June 4, 2026, @ 5:00 PM

V. Public Comment

VI. Approval of Consent Agenda

VI.A. Payments/Purchases

VI.A.1. Approval to purchase WeVideo renewal for the 2026-2027 school year in the amount of $5,978.40 to be paid from 141-71100-399-000-01501.

VI.A.2. Approval to purchase Instructure renewal for the 2026-2027 school year in the amount of $35,720.00 to be paid from 141-71100-399-000-01501.

VI.A.3. Approval to purchase EasyCBM (Progress Monitoring Assessments) for the 2026-2027 school year in the amount of $18,100.00. Putnam County Schools will utilize The Interlocal Purchasing System (TIPS) vendor contract #240804 to be paid from 141-E-72130-322-000-02103.

VI.A.4. Approval of the purchase of iCEV CTE curriculum district license for the 26/27 school year from vendor CEV Multimedia, LLC - Lubbock,TX, in the amount of $48,510.00 to be paid by PCSS General Funds.

VI.A.5. Approval of the final payment to Covington Floor Company for the sand, paint and refreshing of the Early Learning Academy gym floor in the amount of $30,683.00 to be paid from 141-72620-399.

VI.A.6. Approval of the purchase of one College and Career Ready Lab for Avery Trace Middle School from vendor Paxton Patterson LLC - Alsip, IL, in the amount of $152,726.50 to be paid by Innovative School Models grant funds Paxton Patterson is a TIPS vendor; this purchase will be made under contract #250106.

VI.A.7. Approval of the purchase of one College and Career Ready Lab for Avery Trace Middle School from vendor Paxton Patterson LLC - Alsip, IL, in the amount of $148,059.83 to be paid by Innovative School Models grant funds. Paxton Patterson a TIPS vendor; this purchase will be made under contract #250106.

VI.A.8. Approval of a payment to Skyward - Stevens Point, WI in the amount of $81,464.00 to be paid from 41-72510-330 for the Accounting and HR Software Annual License fee from July 1st, 2026 to June 30, 2027 (General Purpose School Fund).

VI.A.9. Approval of the purchase of 11 Generation Genius Science school licenses for grades K-2 from Newsela Inc. New York, New York in the amount of $16,783.25 to be paid from 141-71100-449-02117, as submitted.

VI.A.10. Approval to pay Stone Service Corporation in the amount of $9,500.00 and SouthEast Bank (retainage) in the amount of $500.00 for pay application #10 related to the Northeast Elementary HVAC Upgrades project to be paid from the Putnam County Capital Project Fund.

VI.A.11. Approval to purchase Qualtrics per Equalis Group Cooperative Purchasing renewal for 2026-2027 Agreement RFP#R10-1163 in the amount of $47,455.17.

VI.A.12. Approval of the purchase of Flashlight Learning per Buyboard Contract #748-24 for ESL student progress monitoring of ELPA21 standards as mandated by TDOE, per Quote Q-09624-1 in the amount of $64,500.00 and paid from 141-71100-330-02103.

VI.A.13. Approval of a one-year gap purchase for grades 9 through 12, Tennessee Book Company, LaVergne, TN, for the SAVVAS English language arts textbooks, in the amount of $149,950.26, to be paid from account 141-71100-449-02117, as submitted.

VI.A.14. Approval of the purchase of the annual replacement and growth textbooks from Tennessee Book La Vergne, Tennessee, in the amount of $50,000.00 to be paid from 141-71100-449-02117.

VI.A.15. Approval to pay Maffett Loftis Engineering, LLC, in the amount of $17,856.00 for engineering services related to the Cookeville High School Chiller project to be paid from 141-72620-399.

VI.A.16. Approval of payment to Frontline Technologies Group, LLC, Philadelphia, PA, in the amount of $55,991.52 to be paid from 141-72210-330-02103 for use of Professional Learning Management and Absence/Substitute Management programs from July 1, 2026, to June 30, 2027.

VI.A.17. Approval to purchase a one-year renewal of ParentSquare, Inc., for communication services, which include websites, two-way communication, mass communications, secure document delivery, etc. for the 2026-27 school year in the amount of $91,103.63, to be paid from: 141-72250-330.

VI.A.18. Approval of the purchase of the remaining seven years of Kiddom Annual Integration and Premium Support for Kiddom's OpenSciEd Science textbooks for grades 6th-8th from Kiddom, San Francisco, CA, in the amount of $14,000.00 to be paid from account 141-71100-499-02117, as submitted.

VI.A.19. Approval of the purchase of the remaining seven years of KIDDOM's OpensciEd Science textbooks for grades 6th - 8th from Tennessee Book Company La Vergne, TN, in the amount of $220,188.85 to be paid from account account 141-71100-499-02117, as submitted.

VI.A.20. Approval of the purchase of the remaining seven years of STEMscopes Chemistry Textbooks for 9th - 12th grades from Tennessee Book Company La Vergne, TN, in the amount of $102,992.33 to be paid from 141-71100-449-02117, as submitted.

VI.A.21. Approval of the final payment to Tennessee Book Company, LaVergne, TN, for the SAVVAS science textbooks, grades 3 through 5, in the amount of $308,291.50 to be paid from account 141-71100-449-02117, as submitted.

VI.A.22. Approval of the purchase of the remaining seven years of McGraw-Hill's Biology and Physical Science textbooks for grades 9th - 12th from Tennessee Book Company, La Vergne, TN, in the amount of $181,305.00 to be paid from account 141-71100-449-02117, as submitted.

VI.A.23. Approval for the purchase of Learning Explorer (Pathways) grades 3-11 Benchmark Assessment for the 2026-2027 school year in the amount of $144,882.00 (Piggybacking off of BID #26-009 from Maury County Schools). Purchase to be made from 141-72130-322-02103.

VI.A.24. Approval for the purchase of Learning Explorer (Pathways) grade 2 Benchmark Assessment for the 2026-2027 school year in the amount of $15,660.00. Purchase to be made from 141-72130-322-02103.

VI.A.25. Approval of payment to KEV Group Inc., LB 2252 - PO Box 95000, Philadelphia, PA, for School Funds Online Software, accounting software and maintenance fees for twenty-one schools for the 2026-2027 school year in the amount of $14,260.74 to be paid from 141-E-72510-399.

VI.A.26. Approval to pay Larseneer, LLC in the amount of $57,948.67 for pay application #4 related to the Cookeville High School Softball Hitting Facility project to be paid from the Putnam County Capital Project Fund.

VI.A.27. Approval to purchase ELA and Math iReady and Tool Kit from Curriculum Associates, LLC, for the 2026-2027 school year, per BuyBoard contract #653-21 in the amount of $364,053.25 to be paid from 141-71100-330-02103.

VI.A.28. Approval to pay Stone Service Corporation in the amount of $12,981.91 for pay application #4 related to the Baxter Primary School HVAC Upgrades project to be paid from 141-76100-599-02528.

VI.A.29. Approval to pay Stone Service Corporation in the amount of $34,352.83 for pay application #13 related to the Sycamore Elementary School HVAC Upgrades project to be paid from the Putnam County Capital Projects Fund.

VI.A.30. Approval of payment to Moore, Rader and York, P.C. - Cookeville, Tennessee for legal services through June 17, 2026 in the amount of $19,981.10 to be paid from 141-72310-331, Legal Services. (General Purpose Schools)

VI.A.31. Request approval to purchase intercom paging speakers for the Early Learning Academy Pre-K facility, per attached quote from:  Advanced Communication Services, Sparta, TN, in the amount of:    $17,252.00, to be paid from: 141-76100-599-02530.

VI.A.32. Approval to purchase an Avigilon server and upgraded security cameras for Jere Whitson ES, from System Integrations, Lebanon, TN, via attached quote #011327 v1.2, in the amount of $33,821.65 priced on the Bedford County Schools Contract # BCS 25-35, to be paid from: 141 E-72130-499-000-02525-000, 2026 TN Public School Security Grant.

VI.A.33. Approval to purchase access control system and installation for the Early Learning Academy, per attached quote from Pioneer Communications, Cookeville, TN, in the amount of: $24,759.45 to be paid from: 141-76100-799-000-02530-000.

VI.A.34. Approval to purchase security camera system and installation for the Early Learning Academy facility, per attached quote #15762, from Pioneer Communications, Cookeville, TN, in the amount of: $24,404.05 to be paid from: 141-76100-799-000-02530-000.

VI.B. Bids/Quotes/Sealed Bids/RFPs

VI.B.1. Approval to bid kitchen equipment and smallwares for SY 26-27.

VI.C. Budget Amendments/Line Item Transfers

VI.C.1. Adult Ed - To budget for revenue received for Adult Education

VI.C.2. Adult Ed - To budget for revenue received for Adult Education

VI.C.3. Student Services - Transferring funds from one line to another due to more funds being allocated in the benefits lines than needed

VI.C.4. Food Service - Anuual clean up of line items

VI.C.5. Finance - To adjust General Purpose budget to account for additional expenditures 

VI.C.6. SPED - To reallocate funds to meet actual expenditures for the Special Ed Dept

VI.C.7. Finance - To adjust ESSER 3.0 budget to account for over-request of funds in order to remit funds back to the State

VI.D. Approval of Out-of-County and Overnight Trip Reports

VI.E. Approval of Grant Report

VI.F. Other

VI.F.1. Approval of an updated Dual Enrollment Agreement between Tennessee College of Applied Technology (TCAT) - Livingston, Tennessee and Putnam County School System for the 2026-2027 school year to include all Putnam County high schools. Once approved, a DocuSign will follow to Mr. Lynn McHenry and Mr. Corby King.

VI.F.2. Approval to renew annual subscription for Gaggle, a K-12 student digital safety platform, from 7/1/26 to 6/30/27, per contract #: Sevier County Schools - Contract 011522SCS from Central Technologies, Inc., Knoxville, TN, per attached quote #032638 in the amount of $62,100.00 to be paid from 141-72250-330.

VI.F.3. Approval of (Year #1) of the Student Teacher/Internship Affiliation Agreement between Western Kentucky University and the Putnam County School System effective August 1, 2026, through July 31, 2027, with an option to renew 4 additional years.

VI.F.4. Approval of the following employees to be members of the PCSS Discipline Hearing Authority (DHA) panel:

Chris Pierce, Chair
Jason Stickler, Vice Chair
Chris Winningham
Julie Smith
Tonia Wheeler

VI.F.5. Approval to enter into an agreement with Cookeville Heating & Cooling Services, LLC, for the replacement of backflow preventers at Prescott South Elementary School in the amount of $11,215.00 to be paid for from 141-72620-399.

VI.F.6. Approval of the following names to serve on the Collaborative Conferencing Team for 2026-2027, representing the Board of Education:

Renee Cantrell
Bridgett Carwile
Rusty Darley 
Angie Knight
Tim Martin
Mark McReynolds
Judy Schinbeckler

VI.F.7. Approval for a $20.00 monthly stipend for personal cell phone usage, per policy, 3.3001, use of Cellular Phones, for the following School Nutrition Employees:

Shirley Barbosa - Field Manager
Stacy Bradford - Fund Accountant
Lynette Ellis - Administrative Assistant 
Jessica Grissom - Field Manager
Elizabeth Miller - Field Manager
Donna Shanahan - Purchasing Clerk
 

VI.F.8. Approval of the Complaint Managers for the 2026-2027 School Year, as attached.

VI.F.9. Approval of the Educator Preparation Provider (EPP)/Local Education Agency (LEA) State Recognized Partnership Agreement Between University of Tennessee Matin and the Putnam County School System effective 8/1/26 - 7/31/27.

VI.F.10. Approval to renew the annual subscription of the Libib software as a service platform through June 30, 2027, per Sole Source, in the amount of $14,250.00, to be paid from 141-72250-330.

VI.F.11. Approval of the 2026-2027 Certified Salary Scales, as submitted.

VI.F.12. Approval for a $20 Monthly Stipend for cell phone usage for the 2026-2027 school year per policy 3.3001, Use of Cellular Phones, to be paid from 141-72220-199.

VI.F.13. Approval of the attached quote from Quaver Ready in the amount of $20,790.00. This curriculum is to be used in the eleven elementary schools within the Putnam County School system for the 2026-2027 school year to address the social-emotional well-being of students.

VI.F.14. Approval of both the "Agreement to Administer the School Nutrition Program" and the "Local Agriculture Products Compliance Plan" for School Year 26-27, due annually for School Nutrition Programs.

VI.F.15. Approval of the Memorandum of Understanding (MOU) between Communities in Schools of Tennessee, Inc. (CIS) and Putnam County School System (PCSS) for the 2026-2027 school year. The purpose of this relationship is to coordinate partnerships among service agencies, business organizations, community members and the school to effectively provide the vital nonacademic resources and support that youth need to succeed and stay on path to graduation in the following schools:

Park View
Cane Creek
Cornerstone

VI.F.16. Approval of the Memorandum of Understanding (MOU) between Volunteer Behavioral Health Care System (VBHCS) and Putnam County School System (PCSS) for the 2026-2027 school year to provide counseling, mental health and/or related services to various clients within PCSS.

VI.F.17. Approval of the Memorandum of Agreement (MOA) between Volunteer Behavioral Health Care System (VBHCS) and Putnam County School System (PCSS) for the 2026-2027 school year to conduct Project B.A.S.I.C. which will entail various mental health curriculum presentations within the classroom setting at Northeast Elementary School.

VI.F.18. Approval of the Memorandum of Agreement (MOA) between Volunteer Behavioral Health Care System (VBHCS) and Putnam County School System (PCSS) for the 2026-2027 school year to provide the Positive Action prevention program to students in grades fourth through grade twelve.

VI.F.19. Approval of a $20.00 monthly cell phone stipend for the 2026-2027 school year per policy 3.3001, Use of Cellular Phones, to be paid as follows:

Kristy Hunt, Family Resource Coordinator, 141-73300-199
Shelia Barker, Social Emotional Coordinator, 141-72120-199
Amy West, CHS Administrative Assistant, 141-72120-199

VI.F.20. Approval to renew Houghton Mifflin Harcourt (HMH) Read180 and Math180 Flex and Professional Development per sole source for the 2026-2027 school year. The price of renewal is $206,096.05 to be paid from 141-71100-330-02103.

VI.F.21. Approval that Avery Trace is outside of its 3-year transition period from a club to a sport that our coach now receives a supplement comparable to other schools receiving a Track & Field supplement. 

VI.F.22. Approval to continue usage for 2026/27 fiscal year the Givebacks software for 21 Putnam County Schools and unlimited PCSS school support organizations at a total cost of $10,342.50.

VI.F.23. Approval of the Athletic and Activity Supplement amounts and guidelines for the 2026-2027 school year.

VI.F.24. Approval of Classification Charts and Pay Scales for both Hourly and Professional Non-certified employees for the 2026-2027 school year.

VI.F.25. Approval for renewal of Legacy, formally known as Platform and Strategies from Curriculum Associates ELLevation, per BuyBoard Contract 748-24 and quote Q-57538 in the amount of $31,687.50, where $15,843.75 is paid from 142-72210-399-101, $15,843.75 is paid from 142-72210-599-301.

VI.F.26. Approval to renew Title I Crate from 806 Technologies per BuyBoard contract #759-25 and quote in the amount of twelve thousand dollars ($12,600.00) to be paid from Consolidated Administration budget line 142-72210-399-011.

VI.F.27. Approval of Solution Tree Contract for the July 15, 2026 Leadership Retreat for Professional Development to be paid from 142-72210-524-201.

VI.F.28. Approval of the Substitute Teachers, SPED/Pre-K Assistants and Nurses rates for the 2026-2027 school year.

VI.F.29. Approval that the FY27 budget for the School Federal Project Fund (142) be the budget approved for separate projects within the fund by the Tennessee Department of Education.

VI.F.30. Approval for the following Data Share agreements:

• Curriculum Associates, Ellevation, Putnam County Schools
• Flashlight Learning/Curriculum Associates 
• Amplify/Tennessee Department of Education
• Curriculum Associates (iReady), McGraw Hill, Putnam County Schools
• Putnam County Schools/Tennessee Department of Education
• ACT/Ellevation

VI.F.31. Approval of the Dual Credit MOU for LDC credit between Volunteer State Community College and Putnam County Schools for the 2026-2027 school year. 

VII. Policy

VII.A. Approval of the updated Policy 2.804, Expenses and Reimbursements, on first and final reading.

VIII. School Spotlight - Upperman High School

IX. Discussion/Presentation

IX.A. Approval of the following to be granted tenure effective July 1, 2026, who have met all requirements of the State of Tennessee:

• Penny Smitty

IX.B. Building Projects

IX.B.1. Update from Energy Systems Group regarding the Putnam County School System Early Learning Academy

IX.B.1.a. Energy Systems Group - Putnam County School System Early Learning Academy Renovation Project Action Items

IX.B.1.a.1. Approval to pay Energy Systems Group in the amount of $28,712.95 and First National Bank of Tennessee (retainage) in the amount of $3,563.84 for pay application #19 related to the Parkview Elementary School renovation project to be paid from the Putnam County Bond Issue. (Note: This is a reduced by $39,000.00 due to liquidating damages per contract, paragraph 9.0).

X. Adjournment